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PerranPlan.co.uk Website visitors from 1st January 2019 to 30 June 2023

We can see from the Google Analytics that the www.PerranPlan.co.uk Website has been visited.

We can see spikes around various stages when the Steering Group did all they can to raise awareness as to the evolution of the plan.

The Steering Group feel this shows that the promotion of the plan via:

  • Surveys and letters to all households in the parish.
  • Notices on parish notice boards, shops, cafe’s etc
  • Facebook notices (our own Facebook page and the 2 main Facebook groups for the parish).
  • Public events
  • Speaking at Parish Council meetings
  • Articles in local publications (Around Piran)
  • Posters
  • etc.

Did make those in our parish aware of the plan and it’s progress.

 

Website visitor charts from the 1st of January 2019 to the end of June 2023, when the plan is entering stages 15 & 16.

First the daily chart:

and then the (smooths the spikes out) weekly chart:

 

Steering Group meetings in late 2022 and 2023

From July 2022 until Regulation 15 in late June 2023, Steering Group meetings were Zoom meetings going through the comments from Regulation 14 and the supplementary consultation.

The key participants were:

  • Stuart Todd – consultant
  • Rory Jenkins – chairman
  • William Rogers – secretary
  • Kevin Havil
  • Roger Kayes
  • Philip Moore

Phillip Henwood attended many, but below half of these meetings. His input was still invaluable.

As all of what was being discussed was being logged in the comments document, minutes weren’t taken.

The dates were:

  • 5 July 2022
  • 6 July 2022
  • 13 July 2022
  • 14 July 2022
  • 26 July 2022
  • 28 July 2022
  • 2 Aug 2022
  • 6 Sep 2022
  • 21 Sep 2022
  • 4 Oct 2022
  • 3 Nov 2022
  • 10 Nov 2022
  • 7 Dec 2022
  • 15 Dec 2022
  • 10 Jan 2023
  • 10 Feb 2023
  • 16 Mar 2023
  • 22 Mar 2023 – post the mini consultation
  • 29 Mar 2023 – presentation to the parish council (full update)
  • 4 Apr 2023
  • 12 Apr 2023
  • 18 Apr 2023
  • 20 Apr 2023
  • 25 Apr 2023
  • 4 May 2023
  • 11 May 2023
  • 18 May 2023
  • 15 Jun 2023 – final review of documents for Regulation 15

 

Perranzabuloe NDP Mailchimp subscriber statistics

From fairly early on the Perranzabuloe NDP has had a Mailchimp account to email update those who via the Website or otherwise gave us their email details for updates. We’ve kept a log of the “Mailchimp audience” numbers (see list below).

The Mailchimp system let us track how many people opened emails we sent out. For example in January 2023 we sent an email out regarding the “Supplementary consultation on proposed changes to the NDP”. From that we could see that:

  • 150 received the email
  • 219 total opens (so some recipients opened the email more than once).
  • 98 opened it
  • 9 clicked links in it
  • 5 of the emails bounced
  • 1 person usubscribed from the list.

 

Historic Mailchimp Subscriber Statistics

  • 2023-03-28 153
  • 2023-01-27 150
  • 2022-09-04 174
  • 2022-05-05 154, seems a few unsubscribe post recent mailshots
  • 2022-03-04 178
  • 2021-10-22 171
  • 2021-07-17 178
  • 2021-05-26 171
  • 2021-04-14 177
  • 2021-01-18 177
  • 2020-12-15 177
  • 2020-10-17 173
  • 2020-07-22 173
  • 2020-05-21 173
  • 2020-03-16 173
  • 2020-02-10 173
  • 2020-01-09 172
  • 2019-11-26 172
  • 2019-07-12 173, did a mail out re the survey, so probably got some unsubscribes.
  • 2019-06-12 177
  • 2019-05-09 174
  • 2019-04-02 174
  • 2019-02-26 154
  • 2019-01-09 152, +23 in the last 30 days

 

Supplementary consultation on proposed changes – publicity

Supplementary consultation on proposed changes to the NDP (8 weeks from 19th Jan to 2nd Mar ’23)

Notice of the supplementary consultation was sent to all those we had historically email contacted and any person or organisation that had emailed us during the Regulation 14 consulttation.

It was also publicised on the 2 main local Facebook Groups and our own Facebook page. Screenshots of this are below.

The Website traffic went up, so we could see people were looking at the supplementary consultation.

Publicity on the local Facebook Groups

 

Public Exhibition Posters

We’ve had 4 great public exhibitions. Fantastic to have so many visitors with their questions. We got a lot of positive feedback, including that the posters conveyed a lot of the key information.

We know that not everybody could make these events, and some will want to look again at the posters, so we are putting them here as PDFs.

The 2 PDFs are the same posters, but at reasonable and high resolution to cater for those on slower internet connections. Not everybody will want to zoom in on the maps etc.

The image below is a collage of 4 of the posters.

Publicity & initial responses re Regulation 14 has begun.

On the 11th of April a letter was sent out to 3009 residential addresses in the parish, with a 3-5 day delivery window. Easter weekend got in the way and it got to most on Tuesday the 19th, where our Regulation 14 consultation period starts on Friday the 22nd and ends 8 weeks later on Friday the 17th of June.

We also:

  • Put notices on all of the parish notice boards and many shops in the parish. This was done over the weekend of the 10th & 11th of April.
  • On the 19th of April we emailed the 155 email addresses on our email list (this is mostly from the form on the Contact page on our Website).
    As of 11:30 am on the 23rd of April, 150 of the emails were delivered, 94 people have opened the email and 12 have clicked links in the email.
  • On the 19th of April we put notices on the 2 main Facebook groups in our Parish and our own Facebook page.
    • On the Facebook “Please listen Perranzabuloe Parish Council” group we have (as of 22:30 on the 24rd of April) had 901 “post reaches” from one post about this and 383 from another.
    • Our Facebook Page has had 180+ people see just one of the posts about the events.
    • We don’t have access to the reach stats for the Perranzabuloe Community Group, but the post has resulted in comments and Facebook likes, so it is being seen.
    • As the events progressed we put ongoing posts to the Facebook groups, which got comments and further views to further spread the word and hopefully get more people to attend the remaining exhibitions.
Cover letter and Summary Leaflet sent to all households in the parish

Cover letter and Summary Leaflet sent to all households in the parish

Saturday morning exhibition in Goonhavern

Saturday morning exhibition in Goonhavern

Saturday afternoon. Having taken down the exhibition in Goonhavern, putting it up in Perranporth for the Monday & Tuesday events.

Saturday afternoon. Having taken down the exhibition in Goonhavern, putting it up in Perranporth for the Monday & Tuesday events.

Monday evening in Perranporth. Great public turn out.

Monday evening in Perranporth. Great public turn out.

And the busiest slot, in terms of visitors was Tuesday morning:

 

We are in the home straight with Regulation 14 about to start

We are about to start the Pre-submission (Regulation 14) stage of our Neighbourhood Development Plan (NDP).

  • Regulation 14 will run for 6 weeks from Friday the 22nd of April until Friday the 17th of June.
  • All of the documents for this stage are on our, documents page.
  • As a part of Regulation 14, we will be having public exhibitions:
    • Goonhavern Community Centre (TR4 9NW)
      Friday 22nd April 7:00 pm – 9:30 pm
      Saturday 23rd April 10:00 am – 12:30 pm
    • Perranporth Parish Council Rooms (TR6 0DB)
      Monday 25th April 7:00 pm – 9:30 pm
      Tuesday 26th April 10:00 am – 12:30 pm
  • We’ve sent an email out to the 155 on our email list and put posts on the main Facebook groups in the parish and our own Facebook group:

How we got here and what Next?

  • At the start of 2022, we sent a letter to all households in our parish and also contact the Parish Council and Cornwall Council to comment on our DRAFT NDP. Our impression from direct comments from our Parish Council, Cornwall Council and the consultants we are using is that it has been well drafted such that only limited improvements were needed for the version that is the Pre-submission (Regulation 14) version.
  • We have started receiving public comments on the DRAFT NDP, which we are keeping to consider post the 17th of June (when the Regulation 14 period ends). The NDP preparation process requires the Steering Group to maintain and submit to the Examiner a compilation of comments submitted during consultation and the decisions the Steering Group take in response. Some of the comments are likely to result in further changes to our NDP. This compilation of comments and decisions will be published on our website and the Cornwall Council website.
  • Post that the plan will go through “Regulation 15/16” (submission) consultation run by Cornwall Council, followed by an external Examination and public referendum on whether or not the plan should be adopted by Cornwall Council for use in the planning system.
  • We anticipate the referendum being in the Autumn of 2022.
    (2022-10 update, we now anticipate the referendum being late 2022 or early 2023.)

The Process and where we are

2022-04-12 Steering Group Meeting Agenda

Meeting via Zoom link to be sent out to all of the Steering Group members (and consultant Stuart Todd)

  1. Attendees and apologies
  2. Approval of minutes of Meeting on 22nd  March 2022
  3. Contacting land owners update.
  4. Publicity as we approach the start of the 6 week Regulation 14 step.
    • Post mailshot – WR
    • Email mailshot – RJ
    • Posters & Parish Notice Boards – WR
    • Poster in shops etc  -WR
    • Social media notifications – RJ
    • www.PerranPlan.co.uk updates:
      • Put the “Regulation 14 Pre-submission Version of the Plan” on the Website – RJ
        • Mark the current version as being the pre-Regulation 14 “soft” community consultation version – RJ
      • Put the “CC SEA / HRA screening opinion report” on the Website – RJ
    • Repeat sending the updated “Regulation 14 Pre-submission Version of the Plan”to all consultees (including CC) – ST, WR, RJ
  1. Rounding off and Settlement boundaries update.
    It has been discussed at Steering Group meetings that some of the group have heard developers have managed to challenge aspects of the St Agnes NDP Settlement Boundaries. We believe around the issue of “rounding off”. RK was going to contact Jeremy Content (The “Principal Development Officer” for Cornwall Council Area Team 4, that includes all of Perranzabuloe), for his input.
  1. Local Green Spaces
    Has this been updated and completed (& put on the www.perranplan.co.uk) Website? – KH
  1. Green Buffers
    Hendrawna Gap is only in the Appendix – RK update
  1. Settlement Boundaries
    What (if anything) needs to consider being changed given SG member observations. – RK
    Public comment changes to be dealt with post Friday the 17th of June 2022
  1. Retail Policy BER9
    What (if anything) needs to consider being changed given SG member observations. – KH
  2. AOB
    • Are hard copies of the documents planned for the team to have at the Public Exhibitions? If yes, which are wanted ?
    • The current Appendix 1 …. Blank pages at the end. Will these be the actual documents when we move to Regulation 14 stage and send these to the consultees etc ?
    • RJ draft default reply to all who have written in OK?
  3. Date of next meeting

Steering Group Zoom Meeting – Tuesday 12th April, 2022

1.    Attendees and apologies

Rory Jenkins, Roger Kayes, Kevin Havill, Phil Moore, William Rogers, Stuart  Tod

No apologies for non-attendance were offered

2.     Approval of minutes of Meeting on 22nd March 2022

Approved, subject to the following correction requested by Roger :-

Delete:-

Queries regarding Settlement boundaries have been received.  RK will hopefully discuss these with Jeremy Content at CC

Replace with :-

After some discussion, Roger agreed to contact Jeremy Content of CC to discuss the optimum process for liaising with him regarding objections to the proposed Settlement Boundary.

  1. Contacting land owners update.

WR is contacting landowners who would be affected by the Local Green Policy. A total of 25 areas have been identified.

Post meeting note . WR has sent letters to 12 of the 13 landowners identified, arriving before 22nd April, when Regulation 14 is to be triggered.

  1. Publicity as we approach the start of the 6-week Regulation 14 step.
    • Post mailshot –  WR has arranged for these to be delivered before 22nd April, when the public exhibition programme starts.
    • Email mailshot – RJ places information on social media in advance of public exhibitions.
    • Posters & Parish Notice Boards – WR has distributed flyes during weekend 10-12 April.
    • Poster in shops etc  -WR has distributed flyes during weekend 10-12 April.
    • Social media notifications – RJ RJ places information on social media in advance of public exhibitions.
    • www.PerranPlan.co.uk updates:
      • RJ will Put the “Regulation 14 Pre-submission Version of the Plan” on the Website
  • Mark the current version as being the pre-Regulation 14 “soft” community consultation version – RJ
      • Put the “CC SEA / HRA screening opinion report” on the Website – RJ
    • Repeat sending the updated “Regulation 14 Pre-submission Version of the Plan”to all consultees (including CC) – ST, WR, RJ
  1. Rounding off and Settlement boundaries update.

Roger reported his discussion with Jeremy Content.  His suggestion was that the NDP team should prepare their perspective of specific objections and approach him for the Planning Department’s view on our proposed stance.

Local Green Spaces

KH has completed the excel spreadsheet and forwarded to ST.

Posters prepared by Lucy Wilson Richards will need to be revised.

Roger’s contact Roz Evans will finalise the posters and submit professional fees for the work.Green Buffers

Hendrawna Gap is only in the Appendix – RK update

  1. Settlement Boundaries

What (if anything) needs to consider being changed given SG member observations. – RK

Public comment changes to be dealt with post Friday the 3rd of June 2022

  1. Retail Policy BER9

What (if anything) needs to consider being changed given SG member observations. – KH

8  AOB

RK is to discuss the content of the Dutson Legal letter with Jeremy Content (CC).  A holding letter will be written to the Dutsons (RJ) .

The letter from Sambrook at Welway will be reviewed at the end of the Consultation process.

  1. Date of next meeting

To be confirmed

 

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