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2019-02-07 BETI Meeting #9 Agenda

12th February 2019; 19:00

Parish Council Offices, Chyanhale, Ponsmere Valley, Perranporth

Agenda

  1. Welcome
  2. Approval of Minutes of last BETI meeting #8, 23rd January 2019
  3. Continued Review of BETI category policies in other NDPs ( Bude, Crantock, Chacewater, Illogen, Newquay, Roche, St Agnes, St Ives)
  4. Next Steps
  5. Other Issues
  6. Dates of next meetings

2018-12-06 Steering Group Meeting

Perranzabuloe Neighbourhood Development Plan
Steering Group Meeting –Thursday 6th December 2018
Minutes – (Approved)

1 Introduction Attendance and Apologies

RJ welcomed all new attendees and outlined the aims of the NDP, and the methods that the organisation would follow to achieve success. He outlined what could possibly be achieved, as well as issues that could not be influenced.

Apologies were received from Kevin Havill & Andrew Bown. Eighteen people, including 9 from the Steering Group attended. (Listed in Appendix 1).

2 Approval of Minutes of Meeting dated 22nd April 2018

Proposed by by Roger Kayes, seconded by Linda Boylen and approved unanimously.

3 Matters arising

The new NDP hotline for contacting the NDP by the general public is 01872 463572.  This is presently routed to Rory’s mobile, but will be transferred to William’s in time,

    • Action Point – RJ

4 Communications update

Public meetings discussion

The programme prescribed for the developing, printing and distribution of the flyers was achieved. The public meetings attracted a total in excess of 160. 130 filled in the forms to sign up to the NDP, and hopefully assist in its production. The meetings have been regarded as a success, producing much discussion throughout the Parish.

Social Media Co-ordinator

Philip Henwood and Chris Ashby-Zwozdiak have volunteered to coordinate the social media for the NDP.

  • Action Point – PH/CA-Z

Other Issues

RJ has created a database of names details and  preferences on ‘Mailchimp’

5 Reports from Focus Groups

No reports were received from Focus Groups. The Groups are tasked for meeting up (including new people who expressed interest at the public meetings), and preparing to report at the next SG. It was agreed that reports would focus on substantive, on-the-ground issues that they believed could go into the NDP and achieve benefit for the community.

  • Action Point – RK/KH/CA-Z

6 Project planning

The SG aims to be able to send out the questionnaire to all residents of Perranzabuloe before Easter 2019

7 Financial matters

A grant of £4,000 has been received from ‘Localities’ to cover the cost of production and distribution of the first flyer

8 Adoption and Dismissal of Group Members

A method of adoption of new SG & FG members should be put into practice. Roger Kayes was to confirm any statutory limit on the size of the Steering Group (SG), but it was felt it should not exceed 15 to 20.

Anybody wishing to join the SG should attend 2 or 3 SG meetings to confirm that it’s what they expect and that they still wish to be a part of the central team. If they still want to join the SG, they should then get an existing member of the Steering Group to propose them as well as a seconder. This will then be put to a vote of the existing SG. It was suggested by RJ that SG members who miss more than 3 out of 4 meetings should be contacted to determine what were their long term plans regarding the group.

Prospective new members should be directed to the documents page of the www.perranplan.co.uk Website which includes links to more information on NDP’s, including other Cornwall NDP’s and NDP examiners reports.

Membership of the Focus Groups will be down to the heads of the Focus Groups and escalated to the SG if needed.

  • Action Point – RK/KH/CA-Z

The terms of Reference for the NDP shall be revised to reflect these decisions.

  • Action Point – RK

9 Any other business

Questions were asked regarding the school requirements of the Parish.  It was explained that this was outside of the NDP’s remit.  However land can be identified for educational needs- Similarly land can be identified or other needs (e.g. Health Centres)

It was agreed that all members of the Steering Group and Focus Groups would write up a brief introduction about themselves and yes/no answer to some interest questions. These write ups would be placed upon the web site..William Rogers would prepare this in relation to property development interests, but also to confirm that the person lives +or works in the parish. The introduction and standard question responses will be put on the Website and a record kept by our NDP secretary

By way of example, Rory Jenkins has written up his introduction (see appendix 2)

10 Items for next meeting

Reports from Focus Groups

11 Date of next meeting and closure

The next meeting was scheduled for Thursday 7th February 2019.  It is aimed to hold SG meetings in the second week of each month, moving from Tuesday to Wednesday to Thursday month by month.  Consequently the provisional dates for 2019 are:-

  • Thu 07th February
  • Tue 12th March
  • Wed 10th April
  • Thu 16th May
  • Tue 11th Jun
  • Wed 10th July
  • Thu 15th Aug
  • Tue 10th Sep
  • Wed 16th Oct
  • Thu 14th Nov
  • Tue 10th Dec

The meeting finished at 9.15pm

 


Appendix 1 – List of Attendees

  • Chris Ashby-Zwozdiak
  • Karen Colam
  • Sion Jones
  • Richard Barrett
  • Julie Dutson
  • Roger Kayes
  • Alison Barrett
  • Susan Dutson
  • Phil Moore
  • Linda Boylen
  • Keith Everest
  • William Rogers
  • Janine Branch
  • Phillip Henwood
  • Ron Spence
  • Michael Callam
  • Rory Jenkins
  • Scott Wilson

Appendix 2- Rory Jenkin’s Personal Introduction

I live, with my wife and young kids, in our Perranporth (Droskyn) property. We Air B&B rent out a self-contained section of our property. I mostly work from home, for a company that builds and maintains Websites for their client base. Ever since I moved to Perranporth in 2005 I’ve seen the village and wider parish evolving in a way that I often feel doesn’t reflect the wishes and ambitions of those who live and work here. There is a strong need for housing provision, in particular for those just starting out, that I feel needs more balance with the evolving and not evolving capacity of what is here. For example the sewage and drainage system, green spaces, the natural environment, employment and business opportunities. I’m also a relatively recent parent to twins, where I’m concerned about the level of local schools and other facilities for younger people.

2019-01-23 BETI Meeting #8 Agenda

23rd January; 19:00 Parish Council Offices, Chyanhale, Ponsmere Valley, Perranporth, TR6 0DB.

Agenda

  1. Welcome
  2. Approval of Minutes of last BETI meeting #7, 16th January 2019
  3. Review of BETI category policies in other NDPs ( Bude, Crantock, Chacewater, Illogen, Newquay, Roche, St Agnes)
  4. Next Steps
  5. Other Issues
  6. Dates of next meetings

2019-01-17 BETI Meeting Minutes – Meeting #7

Perranporth Neighbourhood Development Plan – BETI Focus Group

Notes: 17th January 2019  (Parish Rooms)

Attendees:

Kevin Havill – Chair (KH)), Philip Moore – Vice Chair (PRM), Mike Callan – (CC Consultant (MC), Andrew Bown (AB),  Karen Colam – Parish Council Rep (KC) Roger Kayes (RK), Clive Stevens, Gail Hammond, Paul Hammond, Richard Page, Sharon Hewitt, Jim Hewitt, Richard Eves, Colin Brewer, Mark Trevethen

Apologies: ,William Rogers – Parish Council Rep (WR), Keith Everest

  1. Introduction
    • Welcome address by KH.
    • All attendees gave a brief introduction of themselves.
    • Brief explanation made of the NDP position in planning policy hierarchy and the various steps involved to getting to an adopted plan.
    • Q’s and A’s as to relevance and effectiveness of an NDP. Relative merits and weaknesses discussed and MC confirmed that the NDP will be a very useful tool by which he and other Cornwall Councillors could represent Perranzabuloe’s best interests.
  • KH suggested attendees gain familiarity with the perranplan.co.uk website and review past meeting minutes.

 

  1. Previous Minutes
  • Minutes of the previous meeting on16th May 2018 – Approved
  • Explanation of slow progress since of the last meeting explained as the need for Steering Group to finalise and distribute flyers to each household (September) and then hold public meetings (November/December)
  • Sincerely hoped that faster progress will be made during 2019!
  • Meeting with Sarah Furley, Cornwall Council in December 2018 explained. Following this meeting Sarah undertook to review and comment on BETI issues supplied by KH for discussion purposes and their relevance to the NDP. A copy of her reply is attached to these minutes (Annex 1).

 

  1. Current Tasks
  • By mid February we need to identify the issues from which to draft policies and objectives. For example:

 

  • Business/Employment
    • Crate and support all year round employment
    • Support retail and services in Perranporth Village
    • Designate areas for new employment premises
    • Support and control of tourism

 

  • Transport
    • Cycle tracks and footpath network
    • Park ‘n’ Ride for Perranporth
    • Designation of land for bypass for Goonhavern

 

  • Infrastructure
    • Policies controlling development without improvements to the SWW drainage system +/or health and welfare & possibly education (MC liaising with local action group)

 

  • By mid March we need to have drafted questions to be included in the questionnaire to be sent to all households in the parish.
    • The purpose of this questionnaire will be to assess support for draft policies and to garner evidence for the creation of others
  • Show of hands as to who present would be prepared to work on these tasks
    • Majority supportive

 

  1. Working Methods

 

  • Agreed to look at other Cornish NDP’s to draw on the experience of others
  • RK asked to provide links to relevant NDP’s

(Aside these have been received from Roger and are also attached as an annex to these notes, Annex 2)

  • AGREED THAT ALL WILL CONSIDER THE PASSAGES THAT RELATE TO BETI ISSUES IN THESE NDPs AND COME TO THE NEXT MEETING WITH AN IDEA OF WHICH POLICIES THEY WOULD LIKE TO SEE IN THE PERRANZABULOE NDP
  • Suggested by CK that we contact other NDP groups to benefit from their experience- agreed KH to initiate.
  • The idea of creating sub groups at this stage not supported at this stage
  • Agreed to hold regular, ie fortnightly or three weekly meetings to get these tasks completed.

 

Next meeting: TBC 19:00 – 21-00 at the Parish Rooms, 23rdJanuary 2019

 

 

ANNEX 1

Topics raised with Sarah Furley, Group Leader, Neighbourhood Plans, Cornwall Council

Topics raised in black font.  S.F. replies in blue.

 

BETI Summary list of issues    19.12.18
1.      Improvements to Perranporth centre

o       Design Standards for shop fronts, signage, pedestrian and mobility access, landscaping

You could have a character statement for the town centre, emphasising the positive elements that you wish to reinforce and require new development to demonstrate how it responds to that. Some of the elements listed will not require planning permission.

Here is a simple (ish!) government guide to Advertisement Control  which tells you when signs and adverts require consent.

o       Use of upper parts above shops with emphasis to create either employment space or permanent residential use rather than holiday lets
The creation of 1 or 2 residential units above a shop is permitted development – so planning permission is not required to do this and you therefore don’t have control over how that property is used.

It is also permitted development for use for up to 2 years of any A1 (retail) property to be used as any use falling within Class A1 (shops), Class A2 (financial and professional services), Class A3 (restaurants and cafes) or Class B1 (business) of that Schedule, for a single continuous period of up to 2 years.

So I’m not sure you can have  a policy to encourage this – you might have a statement in your vision for the town centre to show that you wish to encourage this use, but if something doesn’t need planning permission you can’t have a policy for it. You can have a policy to retain commercial uses on the ground floor of the town centre – define your main commercial area and resist changes of use away from commercial on the ground floor (see also Policy 4 of the Cornwall Local Plan.)

o       Requirements for rear servicing of new retail space
If you are allocating a site you could masterplan and require this. As a general policy, it may not always be the right solution. If this is about Perranporth main street, it could be a criteria in a general policy about retail in the town centre, but should be caveated ( eg  it should be provided ‘where possible’)

o       Traffic and parking improvements –  one way flow and improved hard & soft landscaping This can’t be achieved through planning policy. Your NDP might include a vision for the town centre and identify projects for traffic flow, on street parking and landscaping improvements. Discuss these with the Highways Network Manager, Adrian Drake adrian.drake@cormacltd.co.uk  and prioritise these projects for CIL spend.

o       Regulation of Use Classes Order to restrict arcades, betting shops, loan sharks, seasonal trades NDP can’t prevent changes of use which are permitted development – check here http://www.legislation.gov.uk/uksi/2015/596/made(or this is a simpler guide: https://www.knightfrank.co.uk/use-class-orders#A) But could resist change of use where permission isrequired , for example from A1 shop to A5 hot food takeaway.

o       Regulation of new food premises with off site consumption being banned from using plastic (Perranporth is a plastic free community) Agree – but this is a project – can’t be controlled by a planning policy. The NDP could resist the proliferation of hot food takeaways if this is an issue, by protecting and retaining retail use.

  1. All year round economy

o       Enlargement of non tourist related employment base – presumption in favour

Policy to safeguard existing employment space and supporting new business development (where? Within or adjacent to settlements?) Do you have a clear idea of what business needs are?

o       (AirB&B regulation?  Currently most residential property used for all year round holiday letting are classified as businesses and do not pay business rates, block accommodation that could free up the housing list and help fuel capital value increases. Permanent homes also used for AirB&B could be seen as different. – Obviously we need to test views but what precedents are there?)
There’s a limit to what you can do through planning, especially in existing housing stock. Currently Air B&B is not regulated. We are aware of the pressures that coastal communities face, but in terms of planning powers, you can only place conditions on new properties. So your NDP can place a principal residence condition on new properties, prioritise affordable housing, which is restricted to local occupancy, or locate development in areas that are less likely to appeal as holiday lets. But you can’t control this market using planning powers – licensing and changes to tax regime are more effective.

Guide Note: principal residence policies

  1. New employment space

o       Promotion of new business spaces at Chiverton, Callestick, Goonhavern and Perranporth. Including designation of sites for new technology hub and other A3, B1 & B8.  This answers my question above! Have you got market info to support this?

  1. Highways and Traffic Management

o       Park and Ride parking to alleviate summer traffic jams

NDP could allocate a site for this – but would need a partner to operate the transport.

o       Traffic calming – including introduction of 20 mph areas
A project – issue to discuss with Highways Network Manager.

o       Cycle lanes on existing roads
A project – issue to discuss with Highways Network Manager and Sustrans (see below)

o       Designation of land for Goonhavern bypass
Could safeguard a route – has this been discussed with strategic transport team?

  1. Footpaths, cycle tracks

o       Safe access to and from bus stops including pavements and ramps – minimum design standards
If you are allocating a development site you can specify that a pavement be provided to link to the nearest bus stop – but otherwise an NDP doesn’t have the power to create pavements. You might use access to bus tops as a criteria in site selection.

o       Designated routes for foot and cycle connection from Perranporth to Goonhavern and beyond to Newquay and Truro
use the mapping to understand your PRoW network. Locate development to link into this. Consider creating some permissive paths Permissive paths to link up routes. Speak to Sustrans Area Manager, Simon Murray simon.murray@cornwall.gov.uk  or01872 224415 and see technical information note.Sustrans Walking and Cycling Network Guide

  1. Infrastructure

o       SWW MOU to be pursued. New development to follow similar requirements for drainage anyway
Both William Rogers and I are chasing our contact at SWW!

o       Land reserved for community uses including education and healthcare following further expansion of either Perranporth or Goonhavern

Need to liaise with Paul Renowden, the Education Capital Strategy Officer, to see what the plans are for your area: paul.renowden@cornwall.gov.ukor01872 323921 and agree with landowners.

o       Inclusion of Coastal Change Management Issues in the NDP to plan for long term effects of rising sea levels and climate change.  [Added by Roger: we understand that we should contact Dave Watkins, the CC officer responsible for the Shoreline Management Plan, who happens to live in Perranporth.  Other lead contacts?]
Environment Agency – Shaun Pritchard. CC planning is working to coordinate an agreed approach between Dave Watkins and the EA. We have some draft guidance and policies which are still being developed but you’ll be able to adapt these and we’ll supply them as soon as we can get consensus from the various parties.

  1. Tourist development

o       Temporary use of designated space(s) for events
What are you trying to achieve here? Do you want to promote areas where this would be supported? Some temporary uses (up to 28 days a year) are usually permitted development – look at Part 4 Class B http://www.legislation.gov.uk/uksi/2015/596/made  but an Article 4 direction means that applications are required in the coastal area of your parish. If you want to include a policy encouraging the use of particular areas for temporary events (with criteria to control traffic, access etc) you can.

o       Conversion of 9/10 month year statics to 12 month year lodges – linked to design and use standards  see below

      Conversion of caravan/static parks near settlements to residential to let – to help match housing list numbers
Could have a policy and define area and criteria. Back this up with an analysis of demand and the tourism market. Look at the Chief Officer Planning Note on Lifting Holiday Conditions

o       Designation of location for a visitor centre
NDP could allocate a site and have a related policy setting design, access, parking etc. criteria.

  1. Community Land Trust

o       A strong ambition for some of us to deliver a development vehicle to serve local needs. Does this need inclusion in the NDP and how?
It could be part of your housing vision and strategy. It wouldn’t be a policy – but would form part of your explanation of how you wish to see the parish develop. It might encourage landowners to make land available (which is the hardest part!) see CCLT for further info. https://cornwallclt.org/

ANNEX 2

 

NDP’s to be considered for their model policies covering BETI topics

 

St Agneshttps://www.cornwall.gov.uk/media/34880675/st-agnes-parish-ndp-plan-submission-version-final-15th-aug-2018.pdf

Rochehttps://www.cornwall.gov.uk/media/27218390/roche-parish-ndp-final-adopted.pdf

Crantock:  https://www.cornwall.gov.uk/media/34656040/ndp-final-sept18.pdf

St Iveshttps://www.cornwall.gov.uk/media/33135351/revised-nnp-2018-june.pdf

Bude: 2 parts:https://www.cornwall.gov.uk/media/36440920/bude-stratton-ndp-final-adopted-section-1-5.pdf

https://www.cornwall.gov.uk/media/36440916/bude-stratton-ndp-final-adopted-section-6-to-app-3.pdf

Illogan: the NDP has just last month passed the examination:

https://www.cornwall.gov.uk/media/36457664/illogan-ndp-ipndp-final-dec-2018-with-post-examinaiton-modifications.pdf

Newquayhttps://www.cornwall.gov.uk/media/33135351/revised-nnp-2018-june.pdf

Chacewater: the NDP has been submittted to Cornwall Council and the formal consultation is underway.  (Roger comments:- The NDP is slightly unorthodox, I think it is fair to say):

http://www.chacewater.net/wp-content/uploads/2018/12/Chacewater-Parish-NDP-Final-Draft.pdf

 

 

2018-05-23 BETI Meeting Minutes

Perranporth NDP, BETI – Meeting #6

Perranporth Neighbourhood Development Plan – BETI Focus Group

Notes: 23th May 2018 (Parish Rooms)

Attendees:

Kevin Havill – Chair (KH), Philip Moore – Vice Chair (PRM), Mike Callan – CC Consultant (MC), Andrew

Bown (AB), Simon Jefferies (SJ), Karen Colam – Parish Council Rep (KC), Nick Joy (NJ)

Apologies:, Roger Kayes, William Rogers – Parish Council Rep (WR), Jackie Byatt (JB), Richard Mocke

(RM) Tanya Mocke (TM)

Resumé of BETI group progress so far:

  • 1# meeting had been to decide what BETI included
  • 2# meeting had developed vision and tested concepts
  • 3# meeting had been an extraordinary participation in the A30 Carland Cross to Chiverton Cross public meeting
  • 4# meeting had been to decide how issues affecting BETI interests should be communicated
  • 5# meeting formation of a working group to assist Nick Joy create the NDP flyer

Notes of the previous meeting on 23th April 2018

  • Approved

Communication – NDP Flyer Production

  • External professional graphic designer Geoff Muir (GM) to be engaged (via NJ)
  • KC and PRM to support NJ with Flyer drafts
  • NJ to draft a text brief for GM
  • Webpage – What have NDP’s done for us?
  • Ask WR to communicate with Guy Thomas – asking for feedback on previous flyers by Geoff Muir.

South West Water Meeting (SWW) discussions

  • Statements or policies to improve conditions of waste water (these are what Developers would need to achieve with the Parish developments) e.g. separation of waste water sources in particular locales.
  • Issues that should specifically be addressed (in terms of water management and flood risk).
  • Supplementary information…..
    • Use of ‘memoranda of understanding’ encouraged by SWW.
    • Surfers against sewage pressing for extending the bathing water season.
    • SJ volunteered to work with WR to draft a briefing note on what we need to achieve regarding future water management and flood risk aversion.
    • SWW have Investment Periods PR19 (Price Review 19) – just about to start. We possibly have opportunity to influence PR23?
    • North Coast cluster group….
    • Network Communication Group – possibility for parishes on North Coast to work together (e.g. St Agnes; Crantock; Cubert; Perranzabuloe and Newquay).

Shoreline Management Plan (SMP) – current bar was set too low e.g. Ponsmere Development proceeded

  • Could Parish invest in strengthening the existing Shoreline Management Plan?
  • SMP is NOT statutory requirement in terms of planning.
  • Perranporth is a Coastal Change Management Area (CCMA) referenced in SMP.
  • NDP can include CCMA.

– Aside1: NDP should include:

– Public spaces

– Housing spaces

– Innovation / Development spaces

Aside2: SJ offered to do presentation to NDP SG + Parish Council

Aside 3: 66 residential properties currently at risk of flooding in Parish

Aside 4: Surf Club at risk (as is Wateringhole)

Business List

  • Valuation Office Commercial list sourced for TR6 by KH (also TR4 and TR8) approx. 350 businesses listed.
  • Needs Microsoft Access expertise.
  • Relevant post codes for Parish.
  • SJ to provide post codes and a mapping for the Parish.
  • Business Hub opportunities in the Parish discussed (e.g. possibly in the current Parish Rooms)
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