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2019-09-10 SG meeting minutes

Perranporth Neighbourhood Development Plan Steering Group Meeting Tuesday 10th September 2019

Minutes

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1 Public Participation

No members of the public attended this meeting.

2 Attendance and Apologies

SG members Chris Ashby-Zwozdiak, Linda Boylen, Sue Dutson, Kevin Havill, Phillip Henwood (8.00pm) Rory Jenkins (chair), Roger Kayes, Peter Gaisford, William Rogers

Andrew Bown, Michael Callan, Phil Moore tendered apologies.

Andy Kent has been contacted but has not responded Rory Jenkins proposes that his name is removed from SG list – Proposed Rory Jenkins, seconded Roger Kayes

3 Approval of Minutes on Meeting on 10th July 2019

The minutes were approved subject to minor editing changes – approved by Rory Jenkins, seconded by Roger Kayes – the minutes were unanimously approved.

4 Matters Arising

Nothing outstanding to report

5 Declaration of Interest

Declaration of interest form circulated to all to date returns from: – Phil Moore, Roger Kayes, William Rogers and Rory Jenkins.

According to Tatiana Cant (clerk to Perranzabuloe PC) completion of this document is not a requirement but is desirable for SG consistency. Rory will re send the document to all SG members, including Pete Gaisford  – need to ensure that PG is on SG circulation list. Kevin Havill reported that he has completed the document but there were email issues.

6 Questionnaire (Main)

To date there have been: –

871 responses

677 entered into Survey Monkey by Marijka

Lisa is to finish entering the remainder – on track for completion of data by date of public meetings – scheduled for 15/16 October

All data should be entered by the end of September.

As a result of the data collected decisions need to be made relating to the format of public presentations.

Rory Jenkins, William Rogers and leads of groups are to meet to determine ways forward with the scheduled public meetings.

Roger is to share what can be included and elements of the survey that can subsequently be used to inform policy. NDP’s have, historically, been effective in precipitating other issues.

Chris sought clarification as to the presentation of the written comments from questionnaires – many of which raised important points.

Roger asked for examples of important points/issues raised –

  • Perranporth/Bolingey merging
  • Park and ride
  • Skate park
  • Bank as offices
  • Cycle path – fait accompli?

Were all cited as recurring issues.

The responses received – the online responses tended to be more individualised whereas the paper copies reflected the views of households.

Online completions -176- comprised 23.9% responses.

Roger thought that it was not a good idea to hold public meetings in October because there was not a great deal of information to be shared – St Agnes NDP steering group summarised results in the form of a 2-sided flyer.

William felt it important to share a verbal response with parishioners, Roger suggested sending a flyer summary with a reminder email.

Rory asked what the headline topics would be and Roger questioned the relevance of some of the data collected.

Linda thought that some of the information could inform Council policy when liaising with developers.

There was a wide-ranging discussion relating to the questionnaire and the associated headlines that can be used to disseminate information to the public.

William thinks something needs to be set up soon to let people know that the NDP steering group is still alive and active, Pete thinks sharing of information is important to maintain impetus of NDP.

Kevin thinks that sharing of information collated to date reflects well on SG and the Council, William indicated that the existing hall bookings were made in June and it would be difficult to secure subsequent bookings if meetings were rescheduled.

It was decided that the public meetings scheduled for October should go ahead: –

  • Goonhavern Tuesday 15th October 7.30 Village Hall
  • Perranporth Wednesday 16th October 7.30 Memorial Hall

Chris emphasised the need for the SG to have a media person – a person who can best communicate and disseminate information held by the SG. Roger indicated that there was significant ‘sharing’ and ‘liking’ in social media terms but public turn out to meetings was minimal.

In order to plan and prepare for scheduled public meetings it was decide that heads of groups ie. Housing, BETI and Environment and Heritage in addition to Rory and William should meet on Tuesday 8th October. By Monday 7th at 9.00am all should submit a brief input for the meeting – each should be a 5-10-minute input summarising key points of the relevant section of the questionnaire.

Rory thought it important to share points so that there is an overall collective awareness of key points for framing of policy.

Up to date Survey Monkey information will be available from the end of September, meeting Tuesday 8th October at Rory’s place. RJ, WR, RK, KH, CA-Z to attend.

To advertise public meetings a £40 advert in Perran Magazine, banner style posters will be placed on Parish noticeboards and emailing list will be used. William to compile a set of phone number to be contacted.

7) Reports from Focus Groups

BETI (Kevin Havill)

No meeting since May – proposed  meeting with Rick Clayton to talk re Cycle Path has been rearranged for Monday 14th October at 6.00pm

Kevin reported that the business questionnaire was yet to go out but would be circulated to addresses that were commercially rated properties as ascertained from information relating to business rates paid. 520 names initially to be mailed

Jeff Muir had been invited to quote for a distribution costing – £2300 – this did not include processing of results and so the format was changed so that a covering letter was sent to businesses requesting their completion in Survey Monkey format with a £1300 costing quotation.

Phil Henwood suggested that information from Facebook and social media could also be used to target businesses.

William to instruct Jeff Muir to complete this element of the budget for £1300.

William emphasised that he requires evidence of any spending made relating to NDP, costs must be specific, accountable and subject to due diligence.

Rory had a personal feeling that, because we are a small team, we may need to use expert help to formalise thinking and policy set up. There is grant money available for specific projects and Parish Council for access to petty cash. Also, some Lottery and Coop funding is available for specific projects. Requests made for lump sums need to be completely identified and itemised.

Housing and Open space (Roger Kayes)

Nothing to report – no meeting since April. Glen Lowe – local (planning officer) is leaving the area – new appointment awaited.

Rory informed that further discussions relating to Cycle with NDP committee will be facilitated w/c 20th October.

Environment and Heritage (Chris Ashby-Zwozdiak)

Last meeting 3rd July – at this meeting it was decided the deadline for submissions of Local Landscape Character Assessment documents (LLCA) would be 15th August. More have been received but more are needed. Some of the assessments need revisiting because they have been completed by evaluators who have not received the LLCA training and the final page was incomplete.

Current situation is that the current data needs to be collated and formalised.

Surveys/poster seeking to elicit children’s ideas about The Parish thro drawing and prose have been left by Chris with 360 Club – returns to Post Offices at Perranporth or Goonhavern. No returns received as yet. The survey is to be further promoted through social media and there will be prizes of £10 for most inspiring/innovative ideas.

With access to an A3 printer winning designs can be enlarged and shared.

Chris and Sue Dutson to meet to resolve issues – either more LLCA training or review incomplete data sheets.

8) Any other Business

There are 2 boxes of blank surveys surplus to requirements currently being held by Rory.

It was suggested that each SG member had a blank copy of the questionnaire in their possession for reference purposes.

For info – a site at the top of St George’s Hill has been offered by Raymond Turvey for affordable housing – a feasibility study has been carried out and Roger has responded

Wednesday 9th October William has a meeting with Imogen Day Cornwall Council rep

Thursday 14th November – next SG meeting (30th Oct SG is cancelled)

Tuesday 10th December

 

2019-12-10 Steering Group Agenda

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth.
Tuesday 10th December 2019 – 7pm

  1. Public Participation
  2. Attendance and Apologies
  3. Approval of Minutes of Meeting on 14th November, 2019
  4. Matters arising from Declarations of Interest
  5. Questionnaire (Business)
  6. Reports and Action Plans from Focus Groups
    • Housing
    • BETI (including Business questionnaire)
    • Environment & Heritage
  7. Any other Business
  8. Dates of future meetings for 2020

Public Survey Results – Initial findings

We had an amazing response rate. 888 responses, so just over 30% of the 2903 surveys sent out. This is high for a Neighbourhood Development Plan (NDP) project and thanks to not only our amazing community but all who are working on and helping with our parishes NDP project.

We held 2 public meetings, one in Goonhavern Village Hall at 7:30pm on Tuesday the 15th of October and one in the Perranporth Memorial Hall, also at 7:30pm, on Wednesday the 16th of October.

Perranporth Memorial Hall NDP meeting

The meeting in Goonhavern had about 10 people who were not part of the NDP Steering Group and the Perranporth meeting about 40.

An overall summary was given, followed by a summary from each of the group leads:

  1. Christine, head of the Environment & Heritage Group (PDF presentation)
  2. Roger, head of our Housing Group (
  3. Kevin, head of the Business, Employment, Transport & Infrastructure (BETI) Group.

Then the prize draw (1 in Goonhavern, 2 in Perranporth).

General Statistics by Rory Jenkins (current chairman)

  • Slightly more women responded than men. 55% women.
  • Most respondents were 36 or older.
  • Most responses from Perranporth > Goonhavern > Bolingey > Rose before the other hamlets. So, in keeping with the sizes of our main settlements.
  • Most respondents live in a house, not a flat.
  • Most respondents are owner occupiers, not tenants or in social housing.
  • Massive range of groups, where the most popular were:
    • Fitness clubs & classes 21% >
    • Pilates & Yoga 20% >
    • Surfing community 15% >
    • Surf Life Saving Club 13% >
    • local churches 15 %>
    • Rugby Club 9%
    • BUT also 12% said not groups. This could mean that there are isolated people in our community we could all do more to engage with.
  • Massive use of community facilities with the most popular being:
    • Local Shops 91% in general and specifically the Chemist 90%, Local supermarkets 90%, the Garden Centre 78%, Restaurants 76%, Pubs 76%, the Petrol Station 75%, Post Office 75%, Cafes 74% and Take away 61%.
    • Also 59% of respondents use Public Conveniences in the parish
  • Top priorities were given as:
    • Medical Facilities
    • Environment
    • Road Safety

Environment & Heritage Group

Christine talked visitors through the her Environment & Heritage presentation (this is a large PDF), including taking questions from the audience as they arose. In particular, in both Goonhavern and Perranporth there was quite a detailed discussion about the planned roll out of 5G and how this could have a negative impact on the environment.

Overall there was exceptionally strong support for the issues the questions asked about.

  1. It is important that we identify, protect and enhance buffer areas that we wish to retain as our green spaces for the use of wildlife and the Community.
  2. Existing trees, woodland, hedgerows and Cornish hedges should be retained, conserved and enhanced in order to maintain and create effective wildlife habitats and corridors.
  3. It is important that our villages and hamlets retain their unique and distinctive characteristics as separate and individual settlements.
  4. The retention and preservation of important panoramic landscape views and vistas is key to maintaining and enhancing landscape integrity.
  5. The infrastructure for delivering 5G, with the benefit of around 10 times current mobile data speeds, should not result in the removal of, or damage to, existing trees, hedgerows, wildlife areas and wildlife corridors.
  6. All new developments should include integral bio-diversity enhancement measures such as bird boxes/bee bricks and open sustainable drainage systems to attract and protect wildlife as a
    planning condition.

As shown by this bar chart, well over 90% responded with either Strongly Agree or Agree to each question:

Environment and Heritage responses

Housing Group

Roger, head of the Housing Group, focused on those issues most likely to have a direct impact on the end NDP document.

He had a different presentation for Goonhavern and Perranporth, as for each he compared the parish results, with the results from those from each of these areas. In general there was no significant difference between responses from these areas and the general response. But without looking you don’t find that sort of thing out !

At both locations, there were questions and discussions around what the audience understood by the housing questions in the survey. There was also discussion about creating Settlement Boundaries around Perranporth and Goonhavern and whether those present did or didn’t want our end NDP to have a Primary Residency Policy (PRP) or not.

Post the Perranporth discussion around PRP a show of hands poll of the audience had:

  • 17 Strong yes
  • 7 Yes
  • 1 Neutral
  • 2 No
  • 1 Strong no

There were many audience comments relating to PRP including (paraphrased):

  • The local estate agents have lists of those looking for housing in the parish and roughly half of these are from beyond the parish and appear to be those looking for holiday homes / second homes / to let out to holiday maker properties.
  • Tywarnhayle Road has sections of the road, where out of season many properties have no night time lights on in season midweek late night noise is a problem for those who have to get up for work.
  • In other areas properties have returned to being full time occupied from being holiday let properties.
  • There is a concern that if St Agnes and Crantock have PRPs, then Perranporth will be targeted by developers and in general for those looking for non primary residence properties.

Business, Employment, Transport & Infrastructure (BETI) Group

Kevin, head of the Business, Employment, Transport & Infrastructure (BETI) Group went through a detailed BETI presentation on many of the BETI questions and their responses.

Kevin reminded all of us, if we are a business owner, or if we know a business owner, that a survey of local businesses is currently underway.

Some summary points that I (Rory, NDP chairman) picked up:

  • Want more wind and solar power, but not more solar farms.
  • Against more AirBnB, holiday houses, second homes & static caravans, but appreciate the benefit of tourism and want a longer season, more hotels.
  • Want an event space and more cultural events.
  • Want to keep and expand the employment base, especially new technology and year round employment.
  • There’s a strong desire for more studios and workshops, shared workspaces, and year round traders, but less appetite for more shops and offices.
  • Want better bus and general public transport improvements.
  • Very positive about improving and enhancing cycling within and beyond the parish (links).
  • Strong support for 20mph in residential areas.
  • Very strong support for the reinstatement of Tamblyn Way steps down to the beach from Droskyn.
  • Very strong support to improve the range of medical, health and educational resources in the parish.
  • Exceptionally strong support for the concept that future development should not increase the risk of flooding.
  • A strong feeling that there is a good quality of life in the parish, but that there is potential to make this even better.

We then had the prize draw

What next ?

The Steering Group, who are always keen to have more volunteers, so if anybody feels they can help in any way, please get in touch, will be digging more into the survey results, undertaking a Survey of local businesses, investigating and consulting further.

All of this will then turn into a draft Neighbourhood Plan for our parish.

This is then shared with you and put to a list of statutory consultees including Cornwall Council

Once any feedback is with us and implemented, it goes to an independent examiner, who will give us feedback on whether the policies we want, as we lay them out, sit within existing national and Cornwall legislation.

Once any feedback from the examiner is dealt with it goes to a public referendum and if majority accepted it becomes adopted.

This is likely to take about a further 18 months.

2019-09-10 Steering Group meeting

Perranporth Neighbourhood Development Plan Steering Group Meeting

Tuesday 10th September 2019 from 7pm

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

DRAFT (not yet steering group voted on / approved)

1 Public Participation

No members of the public attended this meeting.

2 Attendance and Apologies

SG members Chris Ashby-Zwozdiak, Linda Bowlen, Sue Dutson, Kevin Havill, Phillip Henwood (8.00pm) Rory Jenkins (chair), Roger Kayes, Peter Gaisford, William Rogers

Andrew Bown, Michael Callan, Phil Moore tendered apologies.

Andy Kent has been contacted but has not responded Rory Jenkins proposes that his name is removed from SG list – Proposed Rory Jenkins, seconded Roger Kayes

3 Approval of Minutes on Meeting on 10th July 2019

The minutes were approved subject to minor editing changes – approved by Rory Jenkins, seconded by Roger Kayes – the minutes were unanimously approved.

4 Matters Arising

Nothing outstanding to report

5 Declaration of Interest

Declaration of interest form circulated to all to date returns from: – Phil Moore, Roger Kayes, William Rogers and Rory Jenkins.

According to Tatiana Cant (clerk to Perranzabuloe PC) completion of this document is not a requirement but is desirable for SG consistency. Rory will re send the document to all SG members, including Pete Gaisford  – need to ensure that PG is on SG circulation list. Kevin Havill reported that he has completed the document but there were email issues.

6 Questionnaire (Main)

To date there have been: –

871 responses

677 of these are so far in Survey Monkey. Those that were direct put in by respondents (176), plus inputting by Lisa, Jo & Marijka.

Lisa and Jo are to finish entering the remainder – on track for completion of data by date of public meetings – scheduled for 15/16 October

All data should be entered by the end of September.

As a result of the data collected decisions need to be made relating to the format of public presentations.

Rory Jenkins, William Rogers and leads of groups are to meet to determine ways forward with the scheduled public meetings.

Roger is to share what can be included and elements of the survey that can subsequently be used to inform policy. NDP’s have, historically, been effective in precipitating other issues.

Chris sought clarification as to the presentation of the written comments from questionnaires – many of which raised important points.

Roger asked for examples of important points/issues raised –

Perranporth/Bolingey merging

Park and ride

Skate park

Bank as offices

Cycle path – fait accompli?

Were all cited as recurring issues.

The responses received – the online responses tended to be more individualised whereas the paper copies reflected the views of households.

Online completions -176- comprised 23.9% responses.

Roger thought that it was not a good idea to hold public meetings in October because there was not a great deal of information to be shared – St Agnes NDP steering group summarised results in the form of a 2-sided flyer.

William felt it important to share a verbal response with parishioners, Roger suggested sending a flyer summary with a reminder email.

Rory asked what the headline topics would be and Roger questioned the relevance of some of the data collected.

Linda thought that some of the information could inform Council policy when liaising with developers.

There was a wide-ranging discussion relating to the questionnaire and the associated headlines that can be used to disseminate information to the public.

William thinks something needs to be set up soon to let people know that the NDP steering group is still alive and active, Pete thinks sharing of information is important to maintain impetus of NDP.

Kevin thinks that sharing of information collated to date reflects well on SG and the Council, William indicated that the existing hall bookings were made in June and it would be difficult to secure subsequent bookings if meetings were rescheduled.

7) Quesionnaire (Business)

It was decided that the public meetings scheduled for October should go ahead: –

Goonhavern Tuesday 15th October 7.30 Village Hall

 Perranporth Wednesday 16th October 7.30 Memorial Hall

Chris emphasised the need for the SG to have a media person – a person who can best communicate and disseminate information held by the SG. Roger indicated that there was significant ‘sharing’ and ‘liking’ in social media terms but public turn out to meetings was minimal.

In order to plan and prepare for scheduled public meetings it was decide that heads of groups ie. Housing, BETI and Environment and Heritage in addition to Rory and William should meet on Tuesday 8th October. By Monday 7th at 9.00am all should submit a brief input for the meeting – each should be a 5-10-minute input summarising key points of the relevant section of the questionnaire.

Rory thought it important to share points so that there is an overall collective awareness of key points for framing of policy.

Up to date Survey Monkey information will be available from the end of September, meeting Tuesday 8th October at Rory’s place. RJ, WR, RK, KH, CA-Z to attend.

To advertise public meetings a £40 advert in Perran Magazine, banner style posters will be placed on Parish noticeboards and emailing list will be used. William to compile a set of phone number to be contacted.

8) Reports from Focus Groups

BETI (Kevin Havill)

No meeting since May – meeting with Rick Clayton to talk re Cycle Path has been rearranged for Monday 14th October at 6.00pm

Kevin reported that the business questionnaire was yet to go out but would be circulated to addresses that were commercially rated properties as ascertained from information relating to business rates paid. 520 names initially to be mailed

Jeff Muir had been invited to quote for a distribution costing – £2300 – this did not include processing of results and so the format was changed so that a covering letter was sent to businesses requesting their completion in Survey Monkey format with a £1300 costing quotation.

Phil Henwood suggested that information from Facebook and social media could also be used to target businesses.

William to instruct Jeff Muir to complete this element of the budget for £1300.

William emphasised that he requires evidence of any spending made relating to NDP, costs must be specific, accountable and subject to due diligence.

Rory had a personal feeling that, because we are a small team, we may need to use expert help to formalise thinking and policy set up. There is grant money available for specific projects and Parish Council for access to petty cash. Also, some Lottery and Coop funding is available for specific projects. Requests made for lump sums need to be completely identified and itemised.

Housing and Open space (Roger Kayes)

Nothing to report – no meeting since April. Glen Lowe – local (planning officer) is leaving the area – new appointment awaited.

Rory informed that further discussions relating to Cycle with NDP committee will be facilitated w/c 20th October.

Environment and Heritage (Chris Ashby-Zwozdiak)

Last meeting 3rd July – at this meeting it was decided the deadline for submissions of Local Landscape Character Assessment documents (LLCA) would be 15th August. More have been received but more are needed. Some of the assessments need revisiting because they have been completed by evaluators who have not received the LLCA training and the final page was incomplete.

Current situation is that the current data needs to be collated and formalised.

Surveys/poster seeking to elicit children’s ideas about The Parish thro drawing and prose have been left by Chris with 360 Club – returns to Post Offices at Perranporth or Goonhavern. No returns received as yet. The survey is to be further promoted through social media and there will be prizes of £10 for most inspiring/innovative ideas.

With access to an A3 printer winning designs can be enlarged and shared.

Chris and Sue Dutson to meet to resolve issues – either more LLCA training or review incomplete data sheets.

9) Any other Business

There are 2 boxes of blank surveys surplus to requirements currently being held by Rory.

It was suggested that each SG member had a blank copy of the questionnaire in their possession for reference purposes.

For info – a site at the top of St George’s Hill has been offered by Raymond Turvey for affordable housing – a feasibility study has been carried out and Roger has responded

Wednesday 9th October William has a meeting with Imogen Day Cornwall Council rep

Thursday 14th November – next SG meeting (30th Oct SG is cancelled)

Tuesday 10th December

 

2019-07-10 Steering Group Meeting

Perranzabuloe Neighbourhood Development Plan
Steering Group Meeting Wednesday 10th July 2019
Minutes

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1       Public Participation

Chris Pearson attended.  He is particularly interested in receiving the survey results when available.

2       Guest Speaker

Jackie Smith (Sustainable Drainage Lead Officer Cornwall Council) gave a presentation on methods of controlling drainage within new developments.

3       Attendance and Apologies

SG members: Chris Ashby-Zwozdiak, Sam Boston, Andrew Bown, Keith Everest, Peter Gaisford, Phillip Henwood, Rory Jenkins (chair), Roger Kayes & William Rogers.

Michael Callan, Kevin Havill, Linda Boylen, Susan Dutson, Phil Moore, Karen Colam & Janine Branch tendered apologies.

Andrew Kent has not attended meetings since the inaugural meeting.  Rory will contact him to check whether he is no longer interested, and if so to request that he stands down.

Marijka Zwozdiak (undertaking the data input for the survey) also attended.

4       Approval of Minutes of Meeting on 12th June 2019

The minutes were approved, subject to minor editing alterations:  Proposed by Rory, Seconded by Andrew and accepted unanimously.

5       Matters arising

No issues.

6       Declarations of Interest

All Steering Group members were advised of the new Declaration of Interest form, produced by Rory. The earlier copy that was produced had one question duplicated.  All members of the SG are requested to fill this in.

7       Discussion of the format of Steering Group meetings

No issues

8       Questionnaire

  • State of returns

Surveys in excess of 300 have already been inputted on line. There are still some 300 that still need to be inputted.

Marijka Zwozdiak reported that she is inputting between 2 & 3 returns per hour.

  • Checking Procedure

Roger Kayes will carry out quality checking on 10% of surveys inputted.

  • Report back Sessions

Report back sessions on the survey have been booked for Goonhavern on Tuesday 15th October, and at Perranporth on Wednesday 16th October, 2019.

9       Reports from Focus Groups

Housing and Open space (Roger Kayes

Roger reported that the planned meeting with Tim Marsh (to be arranged by Michael Callan) had not yet taken place.

A recent planning appeal decision in Wadebridge suggests that the Government is putting greater weight upon the contents of local NDPs that have not yet passed the referendum.  At the end of June, the planning inspector upheld Cornwall Council’s refusal of an application for 225 houses on the edge of the town, specifically on the grounds that the application would prevent the local community deciding what it wanted to happen on that land.  The NDP has been through community-wide consultation immediately before submission to CC, but issues raised during that consultation haven’t yet been agreed to enable it to proceed to the next stage.

Roger reported that he is still to convene a meeting with a volunteer who has offered to show interested members of the NDP team to learn how to use ‘QGIS’.  Having access to a functioning Geographical Information System will be very useful in preparing maps for the NDP.

BETI

No report this month.

Environment and Heritage

Four members were present for the meeting on 3rd July and it was decided that the deadline for the completion of all previously allotted assessment and photo files will be Thursday 15th August. Any lack of coverage will be assessed and rectified after this date. Next meeting is to take place in early September. Chris agreed to produce and circulate via social media a ‘what do we love about Perranzabuloe’ form to engage local children in the LLCA process.

CAZ is arranging a competition to get children involved with the LLCA.  It has been agreed to offer prizes of £10 & £5 for winners (proposed by Rory, seconded by Phil Henwood).

10    Financial Matters

William produced a draft of expenses to date, and estimates for the future expenditure of the project.

Andrew Bown will take over the running of finances from William.

The SG is paying a monthly rate to Survey Monkey in order that the results can be processed.  Rory reported that this will be more cost effective that paying an annual fee.

Rory will cancel the contract for the unique phone line, given that hardly any members of the community made use of it during our survey.

11    Any other Business

Rory has been approached by a planner from ‘Origin 3-a Bristol based planning and urban design consultancy. He understands that he is working with land owners / development re Tregothan Estates.  Rory aims to arrange a meeting with him (with Roger) when he is in the area.

William produced a provisional draft estimate for the total cost of the NDP- See appendix A

12    Dates of future meetings for 2019

Tue 10th Sep
Wed 16th Oct (This will need to be adjusted- clashing with Parish Feedback- suggest one week earlier!)  This will be finalised in the September 2019 SG meeting
Thu 14th Nov
Tue 10th Dec

 

Appendix A

Perranzabuloe Neighbourhood Development Plan  Draft  Cost estimate as at 10 July ’19
 

 

DATE

ITEM
INITIAL FLYER & PUBLIC MEETINGS
01 July 2018 Jeff Muir Inv 22 Printing cost, mailing house fees & delivery £2,549.34
13 November 2018 Jeff Muir Inv 25 Design of leaflet & Platemaking £1,216.00
15 November 2018 Jeff Muir Inv 26 Design and production of banners and volunteer cards £470.00
Hire of Memorial hall £25.00
Hire of Goonhavern Hall £20.00
Hire of small meeting room (Memorial Hall)  twice £40.00
Provision of list of properties from Cornwall Council £27.00 £4,347.34
Grant from Localities £4,069.00
Grant from perraporth garden charities £500.00
Balance remaining £221.66
PRODUCTION OF QUESTIONAIRRE & PROCESSING OF RETURNS
18 April 2019 Jeff Muir Inv 33 £3,487.31
16 May 2019 Jeff Muir Inv 34 £1,588.00
16 May 2019 Jeff Muir Inv 35 £298.40
04 July 2019 Jeff Muir Inv 37  Banners £144.00
20 April 2019 Provision of list of properties from Cornwall Council £24.00
01 May 2019 Around Piran Advert £30.00
26 June 2019 Advertising on Facebook £30.00
27 June 2019 Survey Monkey fees £200.00
31 August 2019 Input of Forms £2,000.00
31 August 2019 Freepost returns £500.00 £8,301.71
PRODUCTION OF BUSINESS QUESTIONAIRRE
Design,Printing cost, Mailing House & Delivery £2,146.73
Public participation meeting £1,000.00
Production of Neighbourhood plan  Estimate £5,000.00
Public participation meet £1,000.00
TOTAL COST(Estimate)   £21,795.78
Less grants to date £4,847.34
Net Cost   £16,948.44

 

2019-06-12 Steering Group Meeting

Perranzabuloe Neighbourhood Development Plan
Steering Group Meeting Wednesday 12th June 2019
Minutes

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1       Public Participation

No members of the public attended.

2       Attendance and Apologies

SG members: Chris Ashby-Zwozdiak, Susan Dutson, Linda Boylen,  Andrew Bown, Keith Everest, Peter Gaisford, Rory Jenkins (chair), Phil Moore & William Rogers

Observer: Michael Callan (Cornwall Council) .

Roger Kayes, Kevin Havill, Karen Colam & Janine Branch tendered apologies

3       Approval of Minutes of Meeting on 16th May 2019

The minutes were approved:-  Proposed by Rory, seconded by William and accepted unanimously.

4       Matters arising

No issues

5       Amendment of Terms of Reference

The final Terms of Reference for conducting SG business, as drafted by Roger were adopted.

Proposed Rory,  Seconded Andrew Bown, Adopted unanimously.

6       Declarations of Interest

No further issues

7       Discussion of the format of Steering Group meetings

The Parish Council has requested that an additional 2 PCC members be co-opted onto the Steering Group, in the light of Michael Callam, and Karen Colam resigning from the Parish Council..  Peter Gaisford (proposed by William & seconded by Rory) and Sam Boston (proposed by Rory, seconded by SD)  were unanimously accepted onto the SG.

8       Questionnaire

To date over 500 returns had been received (155 on line,348 by return mail.  There are also an unknown quantity deposited in the collection boxes put in stores around the Parish.  It is expected that the final number of returns will be in excess of 25% of those sent out.  This is regarded in the light of other NDPs as being an acceptable response.

The possibility of employing students to transfer data into the Survey Monkey will be investigated.  A rate of £12 per hour was agreed.

It was agreed that .there should be feedback session to the Public (including the draw for the prize for completion of the Questionnaire.) in both Perranporth and Goonhavern  towards the beginning of October.  This should allow sufficient time for processing.

9       Reports from Focus Groups

Housing and Open space

No report this month.

BETI

Following a session with Stephen Horscroft, (Cornwall Council Economic Development Officer) it was advised that the business questionnaire has been restructured to be more ‘tick box friendly’. Also, for the sake of ensuring anonymity the questionnaire has been split into two parts.

It was agreed that postal responses shall be sought initially, and follow up calls made to the business addresses that haven’t responded. Also, ballot boxes at

Perranporth Post Office, Perranzabuloe Parish Office and Goonhavern Post Office will be used.

Post meeting it has been agreed that the Business Survey will also be made available on line and recipients of the letter encouraged to preferably complete the online version.

Cycle Track

BETI should look at the start point for the new track in Perranporth (Ponsmere Valley, Wheal Leisure) and for facilities at Goonhavern

Forthcoming Meetings

  • Steering Group:- progress of business questionnaire to be reported, and timing to be given, together with request for printing/mailing etc
  • South West Water. WR has arranged a public meeting. MC, PM, RE & CS will represent BETI
  • Cornwall Council Cycle Network – agreed a follow up meeting would be useful. PM, MC & CS to arrange and participate

Environment and Heritage

Progress is good. Several new assessments came in and other potential sites/surveyors have been identified. There are some issues with format and photos which will require attention, but this will dealt with at a later stage.

The next meeting will be on Weds July 3rd to assess progress.

Sue and CAZI are planning to work on a school intervention exercise involving the engagement of Class 5 and 6 pupils in the LLCA process, and possibly with the Goonhavern Scout Group. There are several people who have been trained to conduct surveys but have not thus far engaged in the actual collection of data.  It is hoped that they would take a more active role in the process.

10  Administration and Background Organisational Matters

Nothing to discuss.

11    Financial Matters

William will produce an up to date finance report at the July Meeting .

12    Any other Business

Taking account of GDPR regulations, Rory will keep all captures personal data until later in the NDP process, when it will be desotrpyed .

13    Dates of future meetings for 2019

Wed 10th July
Thu 15th Aug
Tue 10th Sep
Wed 16th Oct
Thu 14th Nov
Tue 10th Dec

2019-04-10 Steering Group Meeting

Perranzabuloe Neighbourhood Development Plan
Steering Group Meeting Wednesday 10th April 2019
Minutes

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1       Public Participation

No members of the public attended.

2       Attendance and Apologies

SG members: Chris Ashby-Zwozdiak, Linda Boylen, Susan Dutson, Kevin Havill, Rory Jenkins, Roger Kayes, William Rogers

Observer: Michael Callam

Karen Colam, Andrew Bown & Phil Moore tendered apologies

3       Approval of Minutes of Meeting on 12th March 2019

The minutes were approved: proposed by RJ, seconded by RK, and accepted unanimously.

4       Matters arising

None

5       Discussion of the format of Steering Group meetings

This was not discussed, but will be a subject of the meeting on Thursday 16th May

6       Reports from Focus Groups

HOUSING – Report by Roger Kayes

  • There was no Focus Group meeting since that recorded in last SG meeting (12th March 2019).
  • RK, KH & WR attended a meeting with Imogen Day generally discussing the NDP
  • RK, WR and members of the PCC attended a ‘Meet the Planners’ presentation.  Perranzabuloe falls under Cornwall Council Area 4 .  The planners covering our parish are Tim Marsh and Glenn Lowe, under the leadership of Jeremy Content.  RK will arrange a meeting with these people.
  • RK raised for discussion the idea of exploring the merits of the allocation a large housing site in the NDP, against the background of several sources promoting the benefits to the community of such an approach. MC offered to arrange a meeting with Tim Marsh for an initial exploration of aspects of this option.  It was agreed that such an approach would, if adopted, carry the risk of rejection of the entire NDP at referendum stage, given the hostility within the parish to new large housing sites.

BETI- Report by Kevin Havill

See Appendix 1.

Environment & Heritage – Report by Chris Ashby-Zwozdiak

Two Local Landscape Characteristic Assessments (LLCA’s) have so far been completed, one for ‘The Girt in Perrancoombe, and the other at Callestick – both are examples of steep valley sides. Turn-out was good and Sue Dutson has collated the data collection forms into singe typed documents.

It was noted that Kathryn Statham, who fronts this initiative on behalf of Cornwall Council is prepared to undertake the work commercially on a Freelance basis.  Chris was asked to investigate this further, so that the SG can assess this, complete with indicative costing.

Chris and Sue intend to investigate involving the children at our local primary schools, Perranporth and Goonhavern with the LLCA process so that we can evidence participation and engagement with a wider demographic of the parish. This may well also aid participation and encourage greater uptake with the forthcoming survey.

A further meeting to decide where next to arrange LLCA’s will be arranged.

Questionnaire

The first draft of the Questionnaire is expected from the designers (Jeff Muir).  Comments have been received from various SG members, and some early corrections obtained.  These will be included in the draft, and then it will be sent to Phil Moore for a final independent check.  It is hoped to subsequently return these to Jeff Muir immediately after, so that these can be forwarded to the printer immediately after Easter.  Distribution to the parishioners is expected to be at the beginning of May.

All people who showed interest in the NDP will be asked by email to entice at least 5 of their friends to complete the form.

Additional forms and a deposit box will be available at Perranporth Sub-Post office; Londis Store, Goonhavern; Callestick Farm, and the Chiverton Arms.

Notices will be placed in shop windows, on notice boards around the Parish, as well as other visible locations.  It is possible that banners will be displayed in Perranporth.

WR will attempt to obtain another grant from ‘Localities’ to partially cover this exercise.

The initial idea of cream teas and ice creams for parishioners has been abandoned due to lack of people who can organise the day, and doubt about the number of people who would attend as well as doubts regarding its usefulness in getting more questionnaires completed.

7       Administration and Background Organisational Matters

None

8            Amendment of Terms of Reference and Declarations of Interests (DOI)

These were not discussed, but will form an early agenda item in the May SG meeting

9       Financial Matters

WR will attempt to get a grant from ‘Communities’ to cover the questionnaire and its distribution.

WR stated that money is available in the National Lotteries Community fund.  Thought must be given to future expenditure (eg help with Landscape Character assessment, and professional help (eg policy drafting).

10    Any other Business

None.

11    Items for next meeting

Discussion of the  Format of Steering Group Meetings,

12    Dates of future meetings for 2019

  • Thu 16th May
  • Tue 11th Jun
  • Wed 10th July
  • Thu 15th Aug
  • Tue 10th Sep
  • Wed 16th Oct
  • Thu 14th Nov
  • Tue 10th Dec

Appendix 1            Report from BETI

On 18th March BETI hosted a special meeting in conjunction with Douglas Boden and Patrick Polglase, officers from Cornwall Council who presented plans for the cycle network announced in a few weeks earlier. BETI had previously lobbied for -site money from the Highways England A30 Carland to Chiverton for cycle tracks. Highways England and Cornwall Council have allocated £19m for a system of four new cycle tracks including one from Perranporth to Newquay via Goonhavern. This track will link to others opening up a significant system. Design work is ongoing but the intention is to use as far as possible the old railway route diverting where necessary. The Camel Trail was quoted as the benchmark and Cornwall Council have the ambition that there will be significant health, recreation and economic benefits. We are asked by Cornwall Council to stay in contact and assist with design and routing input.

On the 3rd April at County Hall, Kevin Havill met Rebecca Cohen, the officer responsible for co-ordinating the OCSI reports at Cornwall Council and given the chance to check the underlying mapping data. Data is not collected on a parish basis but derived by merging that from smaller sub areas. It was possible to see that the current report accurately follows our parish boundary and is therefore reliable.

Oxford Consultants for Social Inclusion (OCSI) is a spin-out research consultancy from the Social Disadvantage Research Centre at the University of Oxford. Cornwall Council are subscribers to OCSI and we have been encouraged to make use of the OCSI findings. We commend all members of the steering and focus groups read this report as it is a useful analysis of the parish’s population, housing, health and work. It identifies issues we could seek to address.

Rebecca Cohen also has responsibilities for the group dealing with Health and Well-being matters. Further information regarding these issues is to be supplied by the council and BETI will include these within its area of interest co-opting members of the community to assist.

On 9th April the group met primarily to discuss the questionnaires and in particular the business one and to review the OCSI Insight report.

The objective of business questionnaire is that garner information to understand how the economy in Perranzabuloe works and be able to make provision to allow successful enterprises flourish in future. Moreover we are required to think about both the dormitory and working populations in Perranzabuloe.

Obtaining information about individual businesses located in the parish hasn’t been easy but matching the Valuation Office records against a listing of all post codes derived from the public questionnaire has produced more than anticipated a list of approx. 630 individual addresses. This of course doesn’t include people who are using their homes as workplaces .

It is requested that funding be allocated to enable the production, circulation and if necessary analysis of this questionnaire.  This is  likely to be in excess of £1000. A more precise costing will be made.

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