Category: Housing meeting

Steering Group Meeting 10th December 2019

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1 Public Participation

None.

2 Attendance and Apologies

SG members: Chris Ashby-Zwozdiak, Linda Boylen, Sue Dutson, Philip Henwood (late), Kevin Havill, Rory Jenkins (chair), Roger Kayes, William Rogers, Michael Callan, Phil Moore.

Keith Everest (member of public).

There has still been no reply from Andy Kent.

William Rogers will contact both Karen Colam and Janine Branch to determine whether they wish to remain on the Steering Group.

3 Approval of Minutes on Meeting on 14th November 2019

The minutes were unanimously approved subject to minor editing changes – approved by Rory Jenkins, seconded by William Rogers.

4 Matters Arising & Declaration of Interest

Nothing outstanding to report

Outstanding Declaration of interest forms are still required from Sam Boston, Peter Gaisford, Karen Colam, and Janine Branch.

Rory will email the form again to the members who have not responded.

5  Questionnaire (Business)

Approximately 550 questionnaires were sent.  To date 91 have been returned.  It was agreed to keep the survey open until the end of January 2020, in the hope of receiving more replies.

6 Reports and action plans from Focus Groups

Housing and Open space (Roger Kayes)

Roger reported on the meeting of the Housing Focus Group held on the 2nd December. The 7 people who attended engaged in active discussion on the issue of affordable housing, led by Linda Boylen. One member volunteered to help Roger with the process of preparing settlement boundaries. Considerable interest was expressed in preparing a design policy for any new large housing developments that might be given permission.

Roger reported the he had had a discussion with Jeremy Content, leader of the planning manager’s team for this area, although he hasn’t received a response to the list of questions submitted.  In response to Jeremy’s offer to come and speak to the Parish Council or the Steering Group, Roger agreed to invite him to talk to the SG, with the initial suggestion of January 7th or 8th.

BETI (Kevin Havill)

It was agreed that Kevin Havill and Phil Moore should press ahead and produce a series of draft policies based on the results of the public and business surveys to date.

Progress is being made through discussions with Rick Clayton (Cornwall Council Highways) on the All Saints Bicycle trail understood to start form the COOP in Perranporth.

A meeting was held with Ken Yeo (Community Network).  He had appraised earlier discussions with SWW, and agreed to provide information regarding the De-Trunking of the present A30.

Environment and Heritage (Chris Ashby-Zwozdiak)

E & H met in late November and it was decided that the LLCA process should be handed over to Kath Statham as per previously discussed. Kath will have a look at what we have during January and come back to me with some costs/timeframes.

E & H also started thinking about the open comments within the questionnaire and how the Group can best direct Kath to landscape areas/green open spaces at risk of  being lost between settlements, and also the areas which should be protected. This is currently a work in progress. Another meeting will be arranged in January.

 7 Any other Business

The chair, Rory Jenkins asked the groups to consider what evidence they have to date?
What policies this evidence is likely to support? Issues specifically mentioned were Settlement Boundaries, a Permanent Residence Policy, and the community desire to protect the “Green Wedge” between Perranporth and Bolingey, key views and vistas.

Rory asked what policies are anticipated but not currently backed by evidence?

This was raised so that our 2020 meetings can start to clarify what we believe we can show that the local community wants, and which areas would require more work to determine the community’s views and consequent possible policies. All group heads agreed.

BETI said that their policies look set to focus upon employment opportunities as well as developing the land allocation serviced by the old A30.

8 Dates of future meetings in 2020

The Next SG meeting will be Tuesday 7th January 2020.  A programme of subsequent meetings throughout 2020 will be proposed.

Steering Group Meeting 14th November 2019

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1 Public Participation

None.

2 Attendance and Apologies

SG members: Chris Ashby-Zwozdiak, Linda Boylen, Sue Dutson, Kevin Havill, Rory Jenkins (chair), Roger Kayes, William Rogers, Andrew Bown, Michael Callan(part), Phil Moore, Sam Boston.

Keith Everest (member of public).

Philip Henwood tendered apologies.

There has still been no reply from Andy Kent.

3 Approval of Minutes on Meeting on 10th September 2019

The minutes (prepared by Susan Dutson) were unanimously approved subject to minor editing changes – approved by Rory Jenkins, seconded by William Rogers.

4 Matters Arising

Nothing outstanding to report

5 Declaration of Interest

Outstanding Declaration of interest forms are still required from Sam Boston, Peter Gaisford, Andrew Bown, Karen Colam, Janine Branch and Phil Moore.

Rory will email the form again to those members of the SG whom had not yet responded.

 6 Discussion of the Public Meetings held in October, and the way forward

A total of 888 questionnaires were received and analysed.  Reporting to the Community took place at two public meetings in October in Goonhavern and Perranporth.  Rory has assessed the comments included on the questionnaire to ensure that no details included that would identify households, as required by GDPR. Comments that recurred included, second homes policy, dog fouling, livestock and travellers at Cligga, Lack of enforcement on buildings, hatred of large developments, and the skate park.  The comments will be included on the Website.

Considerable discussion followed as how to address the specific comments in terms of policy development, particularly comments on planning enforcement.

7 Questionnaire (Business)

Approximately 550 questionnaires were sent out of which 84 were returned. The survey was meant to close on 15th November.  It was decided to keep the survey open until 31 December, in the hope of attracting more replies.

8 Reports and action plans from Focus Groups

Housing and Open space (Roger Kayes)

Roger briefly reported on the actions agreed on at the recent meeting of the Housing Focus Group held on Monday 12th November.  Seven people attended (including Michael Callan for an hour).  The target of preparing draft policies for public presentation in April or May was generally agreed upon. Issues covered included:-

  • perspectives of the public meetings held in October on the survey results:
  • Permanent Residence Policy:
  • starting on the preparation of Settlement Boundaries and the process involved, including the use of GIS:
  • the possibility of engaging in a character assessment of parts of the village, as illustrated by the work of St Agnes parish:
  • open space issues, and the possibility of commissioning or undertaking of a survey of Goonhavern:
  • future meetings to include seminar-like discussions on affordable housing. This will occur at the next meeting, and subsequently on accessibility of housing.

The next Housing FG meeting is arranged for December 2nd.

 BETI (Kevin Havill)

The BETI group had recently met on 30th October, the first time since May.

The group has agreed the future program of work:

  • Combine the results from the public and business questionnaires (to date) into a document
  • Compare the results with the NDP draft policies and statements prepared in the spring. Edit, replace and complement as necessary.
  • Undertake a series of external 3 part meetings to further strengthen the evidential base (including Cornwall Council teams dealing with All Saints multitrack / Chiverton Cross Strategic Planning /Drainage, The Community Network, Area 4 town planners, and South West Water)

In terms of financial resources, it is expected we will call for funding to complete the formal drafting of NDP policies and statements and any mapping required to go with these – no immediate requirements.

The group has also started a sub-group to deal with topics appropriate to the NDP that would fall under the heading of Wellbeing. This group consists of four volunteers – Linda Boylen, Sally Turner, Nikki Kelly and Keith Everest.

Environment and Heritage (Chris Ashby-Zwozdiak)

There were sadly no returns for the ‘What I love most about Perranzabuloe’ posters in an attempt to engage the youth in the LLCA process.

CAZ wishes to be steered as to whether the drawing up of E & H policies takes priority over completion of the Local Landscape Character Assessment.   Both were considered as of equal importance.  CAZ will assess her work load, and consider, if necessary, employing a specialist consultant (Kath Statham) to assist.

9 Administration and Organisational Matters

No issues

10 Financial Matters

No issues

11 Any other Business

It was agreed to aim to hold ‘drop in’ consultation days in Perranporth and Goonhavern in April/May 2020, to gather feedback on emerging policies, prior to preparing the draft, pre-submission NDP.

After extended discussion on the Permanent Resident Policy, the following proposal by Rory, seconded by Roger, was agreed unanimously:

Emerging direction of policy: Primary Residence Policy (PRP)


We believe the survey and public meetings showed a strong and majority desire for our Neighbourhood Development Plan to include a Primary Residence Policy (PRP), so we intend to include this.  As the survey indicated that we would consult further on the PRP issue, here is more information about the potential implications.  We would very much like to receive ongoing feedback on this information, in particular, if this means you have changed your mind and you now feel we should or should not have a PRP in our NDP.

A Focus Group Heads meeting will be held before the next meeting in December, together with Rory & William.  WR will send out a ‘Doodle poll’.

Michael Callan agreed to assist in the drawing up of Settlement Boundaries.

Michael Callan advised the meeting that CC has very recently re arranged their Planning Enforcement team.  Enforcement and Planning now fall under one department in an area team – in the case of Perranzabuloe, Area 4.  RK has written to Jeremy Content (head of Area 4) with a list of questions.  Chris & Kevin asked to be circulated with the list.

The Groups should consider Community Land Trusts, which can provide more affordable housing for locals than conventional, developer-led projects, where 50% of new builds are reserved for affordable housing. Community Land Trust training is available. Several people expressed an interest in attending.

12 Dates of future meetings in 2019/2020

Tuesday 10th December

Dates in 2020 are to be decided at the December meeting.

Steering Group Meeting 16th May 2019

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1        Public Participation

No members of the public attended.

2        Attendance and Apologies

SG members: Chris Ashby-Zwozdiak, Susan Dutson, Andrew Bown, Kevin Havill, Rory Jenkins (chair), & Roger Kayes

Observer: Michael Callam arrived after 30 minutes.

Will Rogers (secretary) tendered apologies

3        Approval of Minutes of Meeting on 10th April 2019

The minutes were approved, subject to amendments in the text about Housing.  Proposed by Kevin, seconded by Rory and accepted unanimously.

4        Matters arising

Roger reported that William is unable to apply for Locality funding for the costs of the questionnaire, given the closure of the scheme to new applications at this time, around the beginning of the new financial year.  That doesn’t materially matter since he will be able to access the remainder of the £9000 total fund available from Locality for future expenditure, leaving the costs for the questionnaire to be covered by the £15000 fund put aside by the Parish council for the NDP.

5        Amendment of Terms of Reference

This again was not possible to advance since less than two-thirds of the total membership was present.

6        Declarations of Interest

Roger reported that he had realised following a comment from Kevin at the last meeting that he has been confusing two dimensions:

  • The standard declaration of interest, as exemplified by the form given to new parish councillors, which would apply to someone who owns property or is involved with a particular commercial company, where decisions of an organisation (in this case, the Parish Council) might reasonably be expected to impacted.  In the interests of transparency and the evident avoidance of conflict, that person would be expected to declare an interest.
  • There is a broader issue connected with ensuring that there is an appropriate balance on the Steering Group of people with a pro-development bias, versus those with more of a conservationist, pro-environment stopping-development orientation. It would be good practice for the SG to try and achieve an appropriate balance between these two, to avoid the NDP being steered in one or another direction, without regard to the expressed interests of the wider community.

After considerable discussion, it was decided to adopt a simplified ‘declaration of interest’ form (covering the first bullet point above), and leave the second dimension to be monitored as new members were accepted onto the SG.  The new approach (agreed on, yet still to be incorporated into the Terms of Reference) of waiting until a prospective new member has attended at least two SG meetings, would give the group the opportunity to see how that member would affect the balance.

7        Discussion of the format of Steering Group meetings

It was suggested that the Secretary delete this from the next agenda since it was felt that the issues raised under this heading had been satisfactorily resolved.

8        Questionnaire

Supply of photographs: the contribution of images of for use in the questionnaire from various people not on the Steering Group was noted and thanks were given to (in alphabetical order): Jamie Turnbull, Karen Daubney, Louise Anne Waters and Sarah Shobrook.

There was discussion of:

  • the distribution of posters through the parish.
  • the current discussions with the practice manager of Perranporth surgery with a view to setting up of a table in the foyer to the surgery on three mornings following the release of the questionnaire, to encourage people to fill it in.
  • Linda offered to investigate the possibility of doing something similar at the front of the main co-op.
  • the possibility of needing to employ one or two people to process paper questionnaires, based on experience of the heavy workload required to process the returns during the preparation of the Community Plan in 2012.  To be further discussed at the next meeting, depending on the number of returns.

9        Reports from Focus Groups

Housing and Open space

Roger reported that he has been contacted by Simon Ellis of CAD architects as part of their community consultation related to a housing application that was due to be submitted in the summer.  He had advised that the NDP had not yet developed any policies and thus there was no basis for the NDP to make a contribution to this quasi-formal consultation. Rory agreed with this approach.

BETI

A meeting was held on the 11th of April with Stephen Horscroft, Economic Development Officer of Cornwall Council. He was supportive of the draft policies prepared for the business questionnaire.

Kevin reported attending a talk by retail expert Bill Grimsey on the 10th of May at Cornwall Council on the future of town centres.

A BETI meeting was held on the 13th of May when the number of business addresses on the list obtained from the Valuation Office was whittled down to 560.  Kevin put forward a proposal that Will would obtain a quote from Jeff Muir for producing 560 questionnaires (plus some spares), to be mailed out individually in an envelope with a return envelope. These would be sent out in early September.  This was approved unanimously.

Roger quizzed Kevin about the value to the NDP of the business questionnaire.  In response, Kevin put forward various points to support the case that it would be a useful exercise, both for the NDP itself as well as more widely.

Environment and Heritage

Chris reported on progress with the Local Landscape Character Assessment, with a substantial number of visits to different character types already undertaken. There was consideration of the prospect of using the services of Kas Statham to assist but no decision was taken.

10   Administration and Background Organisational Matters

Nothing to discuss.

11     Financial Matters

Ditto.

12     Any other Business

Kevin encouraged members to have a detailed look at the OCSI report with data for our parish, particularly on deprivation, issues that the NDP might be able to help with.

Roger talked about the tools available for preparing maps as working documents and for inclusion in the final NDP.  Confusion continues about the usefulness in this context of the ‘Cornwall Council Interactive Map’, freely available online, and the slightly different ‘Local Councils Interactive Map’ which requires a password to access (available on request from Roger, for NDP purposes only).  Discussions are on oing with technical sections within Cornwall Council, with the help of Kas Statham, the LLCA trainer.  Roger is also pursuing the potential for use of QGIS to produce suitable maps, with the help of a volunteer who already uses this programme.  Chris and Sue expressed an interest in being involved in any training.

13     Dates of future meetings for 2019

Tue 11th Jun
Wed 10th July
Thu 15th Aug
Tue 10th Sep
Wed 16th Oct
Thu 14th Nov
Tue 10th Dec

2019-04-10 Steering Group Meeting

Steering Group Meeting 10th April 2019
Minutes

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1       Public Participation

No members of the public attended.

2       Attendance and Apologies

SG members: Chris Ashby-Zwozdiak, Linda Boylen, Susan Dutson, Kevin Havill, Rory Jenkins, Roger Kayes, William Rogers

Observer: Michael Callam

Karen Colam, Andrew Bown & Phil Moore tendered apologies

3       Approval of Minutes of Meeting on 12th March 2019

The minutes were approved: proposed by RJ, seconded by RK, and accepted unanimously.

4       Matters arising

None

5       Discussion of the format of Steering Group meetings

This was not discussed, but will be a subject of the meeting on Thursday 16th May

6       Reports from Focus Groups

HOUSING – Report by Roger Kayes

  • There was no Focus Group meeting since that recorded in last SG meeting (12th March 2019).
  • RK, KH & WR attended a meeting with Imogen Day generally discussing the NDP
  • RK, WR and members of the PCC attended a ‘Meet the Planners’ presentation.  Perranzabuloe falls under Cornwall Council Area 4 .  The planners covering our parish are Tim Marsh and Glenn Lowe, under the leadership of Jeremy Content.  RK will arrange a meeting with these people.
  • RK raised for discussion the idea of exploring the merits of the allocation a large housing site in the NDP, against the background of several sources promoting the benefits to the community of such an approach. MC offered to arrange a meeting with Tim Marsh for an initial exploration of aspects of this option.  It was agreed that such an approach would, if adopted, carry the risk of rejection of the entire NDP at referendum stage, given the hostility within the parish to new large housing sites.

BETI- Report by Kevin Havill

See Appendix 1.

Environment & Heritage – Report by Chris Ashby-Zwozdiak

Two Local Landscape Characteristic Assessments (LLCA’s) have so far been completed, one for ‘The Girt in Perrancoombe, and the other at Callestick – both are examples of steep valley sides. Turn-out was good and Sue Dutson has collated the data collection forms into singe typed documents.

It was noted that Kathryn Statham, who fronts this initiative on behalf of Cornwall Council is prepared to undertake the work commercially on a Freelance basis.  Chris was asked to investigate this further, so that the SG can assess this, complete with indicative costing.

Chris and Sue intend to investigate involving the children at our local primary schools, Perranporth and Goonhavern with the LLCA process so that we can evidence participation and engagement with a wider demographic of the parish. This may well also aid participation and encourage greater uptake with the forthcoming survey.

A further meeting to decide where next to arrange LLCA’s will be arranged.

Questionnaire

The first draft of the Questionnaire is expected from the designers (Jeff Muir).  Comments have been received from various SG members, and some early corrections obtained.  These will be included in the draft, and then it will be sent to Phil Moore for a final independent check.  It is hoped to subsequently return these to Jeff Muir immediately after, so that these can be forwarded to the printer immediately after Easter.  Distribution to the parishioners is expected to be at the beginning of May.

All people who showed interest in the NDP will be asked by email to entice at least 5 of their friends to complete the form.

Additional forms and a deposit box will be available at Perranporth Sub-Post office; Londis Store, Goonhavern; Callestick Farm, and the Chiverton Arms.

Notices will be placed in shop windows, on notice boards around the Parish, as well as other visible locations.  It is possible that banners will be displayed in Perranporth.

WR will attempt to obtain another grant from ‘Localities’ to partially cover this exercise.

The initial idea of cream teas and ice creams for parishioners has been abandoned due to lack of people who can organise the day, and doubt about the number of people who would attend as well as doubts regarding its usefulness in getting more questionnaires completed.

7       Administration and Background Organisational Matters

None

8            Amendment of Terms of Reference and Declarations of Interests (DOI)

These were not discussed, but will form an early agenda item in the May SG meeting

9       Financial Matters

WR will attempt to get a grant from ‘Communities’ to cover the questionnaire and its distribution.

WR stated that money is available in the National Lotteries Community fund.  Thought must be given to future expenditure (eg help with Landscape Character assessment, and professional help (eg policy drafting).

10    Any other Business

None.

11    Items for next meeting

Discussion of the  Format of Steering Group Meetings,

12    Dates of future meetings for 2019

  • Thu 16th May
  • Tue 11th Jun
  • Wed 10th July
  • Thu 15th Aug
  • Tue 10th Sep
  • Wed 16th Oct
  • Thu 14th Nov
  • Tue 10th Dec

Appendix 1            Report from BETI

On 18th March BETI hosted a special meeting in conjunction with Douglas Boden and Patrick Polglase, officers from Cornwall Council who presented plans for the cycle network announced in a few weeks earlier. BETI had previously lobbied for -site money from the Highways England A30 Carland to Chiverton for cycle tracks. Highways England and Cornwall Council have allocated £19m for a system of four new cycle tracks including one from Perranporth to Newquay via Goonhavern. This track will link to others opening up a significant system. Design work is ongoing but the intention is to use as far as possible the old railway route diverting where necessary. The Camel Trail was quoted as the benchmark and Cornwall Council have the ambition that there will be significant health, recreation and economic benefits. We are asked by Cornwall Council to stay in contact and assist with design and routing input.

On the 3rd April at County Hall, Kevin Havill met Rebecca Cohen, the officer responsible for co-ordinating the OCSI reports at Cornwall Council and given the chance to check the underlying mapping data. Data is not collected on a parish basis but derived by merging that from smaller sub areas. It was possible to see that the current report accurately follows our parish boundary and is therefore reliable.

Oxford Consultants for Social Inclusion (OCSI) is a spin-out research consultancy from the Social Disadvantage Research Centre at the University of Oxford. Cornwall Council are subscribers to OCSI and we have been encouraged to make use of the OCSI findings. We commend all members of the steering and focus groups read this report as it is a useful analysis of the parish’s population, housing, health and work. It identifies issues we could seek to address.

Rebecca Cohen also has responsibilities for the group dealing with Health and Well-being matters. Further information regarding these issues is to be supplied by the council and BETI will include these within its area of interest co-opting members of the community to assist.

On 9th April the group met primarily to discuss the questionnaires and in particular the business one and to review the OCSI Insight report.

The objective of business questionnaire is that garner information to understand how the economy in Perranzabuloe works and be able to make provision to allow successful enterprises flourish in future. Moreover we are required to think about both the dormitory and working populations in Perranzabuloe.

Obtaining information about individual businesses located in the parish hasn’t been easy but matching the Valuation Office records against a listing of all post codes derived from the public questionnaire has produced more than anticipated a list of approx. 630 individual addresses. This of course doesn’t include people who are using their homes as workplaces .

It is requested that funding be allocated to enable the production, circulation and if necessary analysis of this questionnaire.  This is  likely to be in excess of £1000. A more precise costing will be made.

Steering Group Meeting 6th February 2019

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

Public Participation

Anne & John Tranter (interested in the Environment & Heritage) Isobel Howard (interested in Housing ) and Phyllis James (interested in Environment & Heritage), attended for part of the meeting

Attendance and Apologies

Karen Colam, Kevin Havil & Janine Branch tendered apologies.

1.   Approval of Minutes of Meeting on 6th December 2018

The minutes were approved subject to certain corrections. These will be checked by Roger Kayes (RK) and then sent to Rory Jenkins (RJ) to place upon the web page.

Minutes (subject to amendments) were approved by RK, seconded by RJ and accepted unanimously.

2.      Matters arising

The Terms of Reference need to be revised to include proposals for appointment of new members to the SG and removal of non-participating members.  Amendment of the ToR requires that the item be put on the agenda in advance, and approved by two-thirds of the current SG membership.  RK proposed, and RJ seconded, that an agenda item be included for the next meeting.  RK agreed to prepare a note for that meeting.

3.      Discussion of the format of Steering Group meetings

Discussion upon the streamlining of meetings was discussed:  whether the public should be invited, whether the participation should be controlled, and whether more meetings were necessary to inform the public of progress on the NDP.  It was decided after a vote (proposed by RJ, seconded by RK) that the public should always be welcomed to attend but their participation should be limited to either the start or end of the meeting.  It was decided that it the SG should consider holding a public engagement meeting approximately every 3 months.

4.      Reports from Focus Groups

Each FG was tasked at the last meeting with coming forward with a summary list of what might be achievable in the NDP, to form the basis for generating the questionnaire.

HOUSING – Report by Roger Kayes

RK talked briefly about the list of 10 housing and open space issues that his group had brought forward.  From this list will be drawn questions for the forthcoming survey.  Linda Boylen (LB) reported on her work to prepare survey questions on the subject of specialist housing.

RK brought up the issue which had raised emotions at his FG meeting in January – whether to include in the questionnaire a question about Permanent Residence Policy (Second Homes Policy).  He brought it to this SG for a decision but this was pushed to a future SG.

BETI- Report by Kevin Havill

The BETI Focus group has met twice already this year on 17th and 23rd January, attended in each case by over a dozen participants. This included several new members to the group willing to help take the agenda forward.

The task set has been to examine other completed NDPs and those in hand to lift policies that are considered to be of particular relevance to Perranzabuloe. Currently the main focus has been on the NDPs for St Agnes, Roche, Illogen, Bude, Chacewater and Newquay. It is accepted that there will also be the need for other parish specific issues to be covered but given that many of these parishes have issues similar to Perranzabuloe looking at their plans is seen as a good starting point.

The group are currently considering a large PowerPoint presentation of policies already ‘borrowed’ and will at the next meeting be asked confirm, add or cull items from this base group. Having identified the main issues they  will then be able to assemble questions for the forthcoming household questionnaire and others specifically targeted towards business and commercial enterprises.

Initial policy selection is due to be finished by mid February and questions formulated in March.

Minutes of the meetings have been posted on the ‘www.perranplan.co.uk’ website

Environment & Heritage- Report by Christine Ashby-Zwozdiak (CAZ)

The first meeting since the public meetings in November – had 8 new participants other than SG and existing members of group.

CAZ went over her meeting with Cornwall Wildlife Trust in conjunction with points made by Sarah Furley in order to provide areas of focus.  The group discussed local green space designation, SUDS, wildlife provision, and views and vistas.

Request was made for help with the heritage aspect and CAZ has secured the valued assistance of Ryan Smith who has since provided much material and insight.

Although the meeting was useful CAZ expressed her concern that uptake is very low, that it is heavily Perranporth centric, and that many participants have not read the necessary literature regarding policy making and gained the sort of understanding required for the next stage. A huge amount of background reading is required here so that questionnaires are truly representative of what we wish to achieve, so rather than have another meeting, an explorative ‘homework task’ was set, via email, so that the FG has some solid material to work with at the subsequent meeting on Tuesday 12th Feb.

Local Landscape Character Assessment training is due to take place on Saturday 16th March 2019.

5.      Communication update

Questionnaire

WR (Will Rogers) produced a bar chart, indicating when actions would aim to be completed.  It was aimed to produce questions for forwarding to Sarah Furley by 6th March, allowing her one week to examine before going to print.  A copy of the proposed timetable accompanies these minutes.  It is hoped to organise the mail shot mid-April, with surveys returned in May.

It was proposed by Phil Moore (PM), seconded by RK, that WR as secretary has got the approval of the SG to appoint the appropriate person to produce the publications.  This was carried unanimously.  It was noted that Jeff Muir’s questionnaire when filled in online automatically go into ‘Survey Monkey’.  RJ reported that St Agnes is amenable to our cloning of their ‘Survey Monkey’.

On the basis of the four example questionnaires discussed, it was suggested by RJ that each FG does not propose more than ten questions, as a rule of thumb, or RK suggested 8 -12.

Many related issues were discussed.  CAZ was firm in the view that if we are going to include prizes to incentivise respondents, we should include prizes to attract different age groups.

It was agreed to hold a meeting on Wednesday 6th March to discuss the questions, prior to sending them to Sarah Furley.  This meeting would be in addition to the SG Meeting on 12th March, at which unresolved issues on the questionnaire would be considered.

6.     Administration and Background Organisational Matters

Support in the use of Mailchimp

RJ will organise for some coaching for SG members- date & time to be advised later. Mailchimp should be used for all group emails, ensuring that we are GDPR compliant.

Facebook Monitoring

A volunteer is needed to monitor the ‘Facebook‘ page.

Mapping

RK reported that he had done some work on mapping for the purposes of the NDP.  He advised that through the PC, we have access Ordnance Survey and associated data via the Public Service Mapping Agreement (PSMA).  Data downloads have to be handled through a GIS system, such as QGISI.  RK can advise further.

Declarations of Interests

It had been agreed that members should be requested to complete a ‘declaration of interests’, as a basis for keeping an eye on the balance in the SG between pro-development and pro-conservation members and conflicts of interest that might arise.  RK distributed a specimen document to the group, and this was discussed.  It was agreed that RK draw up a finished version of this document, adopting amendments suggested, for circulation to RJ for agreement, and then to members of the SG.

7.     Financial Matters

The principle of allowing a set sum of money per Focus Group for incidental expenditure was discussed, but not finalised.

The parish clerk will investigate cost of photocopying using PC copiers.

8.     Any other Business

No new issues raised

9.     Items for next meeting

Focus Groups incidental expenditure.

10. Dates of future meetings for 2019

 

Wed 10th April

Thu 16th May
Tue 11th Jun
Wed 10th July
Thu 15th Aug
Tue 10th Sep
Wed 16th Oct
Thu 14th Nov
Tue 10th Dec

 

Appendix 1 – List of Attendees
Chris Ashby-Zwozdiak Rory Jenkins Anne Tranter
Tattianna Cant Michael Callan Roger Kayes
Isobel Howard Susan Dutson Phil Moore
Linda Boylen Phillis James William Rogers
John Tranter

 

 

    

 

 

  

‘Housing and open space’ Focus Group: Goals of Meeting – 10th January 2019

Welcome

2         Introductions

For each person, a couple of minutes each – interests, background and current knowledge of NDP process and content

3         Themes potentially to be covered under ‘Housing and open space’

Discussion of themes

Suggestions for additions

Spatial coverage – Goonhavern, Rose, Callestick, Chiverton Cross

4         Moving toward questionnaire and work involved

It would be helpful to get an idea of who is thinking of getting involved, as opposed to only making an input during meetings or being an observer.  (Both are welcome at our meetings, of course.)

5         Other issues

6         Date of next meeting

Background document:

Officer’s Report for the outline application leading to the current Linden Homes development on Liskey Hill, Perranporth (dated April 2016, PA15/12074).  This may be helpful since it illustrates how particular issues are weighed in the decision-making process.  Specifically, these include: layout and scale of housing: highways and access: affordable housing and numbers on the HomeChoice Register: provision of ‘accessible homes’ for the elderly: on-site drainage and SUDS: open space provision: impact on school places: and loss of agricultural land.  (Do ignore the discussion about the lack of a five-year supply of housing land which was related to the absence of an approved Local Plan at that stage – this is no longer relevant since the plan was adopted by CC in November 2016 and the current level of outstanding permissions is high.)

Potential themes for ‘Housing and open space’ Focus Group

1         Overall perspective towards large new developments on the periphery of Perranporth and Goonhavern, in the context of the need for more Affordable Housing for local residents

There is good evidence from the 2013 Community Plan and the shows of hands at the November public meetings, among other sources, that the community is strongly in favour of restricting as much as possible new large housing developments around our main villages, rather than encouraging more development to increase the number of affordable homes provided for those of the HomeChoice register.  It makes sense to double-check this with a question in the questionnaire to be produced around Easter 2019.

2         Settlement boundaries

An NDP can define settlement boundaries around main villages so that outside of those boundaries, any new housing proposals would only be approved as ‘Rural Exception Sites’ (see following).  Within those boundaries, there would be a presumption in favour of infilling and rounding-off.  For this reason, we have been advised not to define settlement boundaries around dispersed clusters of houses in the open countryside.

3         Developments outside settlement boundaries become ‘Rural Exception Sites’ with the requirement to make (at least) 50% affordable housing provision

This is covered by policy 9 of the Cornwall Local Plan (also known as Local Plan – Strategic Policies, since it is not the only Local Plan document.  Abbreviated here as LP-SP).  St Agnes NDP and many others carry forward this policy into their NDP.  Importantly, policy 9 refers to small scale sites, with ‘small’ relative to the scale and character of the existing settlement – although this is not explicit in the policy itself.  The Affordable Housing (AH) team of CC are heavily involved in negotiations over AH provision on new developments.  We are planning to meet up with the AH team member who deals with this area, to follow up various questions raised during the November meetings and to clarify other issues.

4         Housing for Specific Needs

The Cornwall LP-SP contains a policy 13 (unnumbered para 8) for the provision of 25% of dwellings as accessible homes on sites larger than 10.  This doesn’t always appear to be being implemented in practice and it is not clear why – possibly on grounds of viability.  A policy in the St Agnes submitted NDP refers to (1) accessible housing for the elderly (as in Building Regulations Approved Document M4 – Category) and (2) housing for the disabled.  It is not clear whether the policy requires that these should all be Affordable Housing.    These issues remain to be developed.

5         Self Build and Custom Build

In many parishes, there is considerable interest in self and custom-build.  One of the key issues is the difficulty in making available suitable sites at a reasonable cost.  The questionnaire could usefully survey the level of interest in self and custom building in the parish.

6         Principal Residence/’Second Homes’ policy

A typical policy is: “All new open market housing, excluding replacement dwellings, will only be supported where there is a restriction to ensure its occupancy as a Principal Residence.”  This policy would also be expected to curtail the use of new dwellings for holiday rentals, apart from short-term use in the summer period.  Such a policy could, if the community decided, be adopted for Perranporth but not the parts of the parish lying further inland.  For the policy to be accepted by the Examiner, we would need to provide sufficient justification for the policy in objective terms.  (Background information:  last month the Examiner for the St Agnes NDP asked for ‘additional existing evidence, specific to the Neighbourhood Plan Area to support this policy’.  This illustrates the importance of objective justification for a policy.)

7         Village Character

It may be possible to give more protection to the specific character of selected small villages and hamlets, and possibly selected parts of Perranporth and Goonhavern, by carrying out a ‘Village Character Assessment’ and developing an associated policy.  Various parishes have employed an architect to prepare these VCAs.  Before doing this, it would be helpful to assess in some way the potential benefit to be gained from such assessments in parts of the parish.

8         Protection of green wedges between villages, the main example currently being that between Perranporth and Bolingey

An issue raised during early consultations.  Preliminary feedback from CC suggest this may be difficult but the aim is to explore possibilities before including this notion in the forthcoming questionnaire.  A Village Character Assessment might assist in developing an objective rationale for such a policy

9         Infill in small hamlets and other clusters of houses

The LP-SP already includes a policy for infill, but there may be scope for refining this, particularly in terms of settlements within which this would apply and where it would not – particularly small clusters of houses in the more rural parts of the parish.

10       Open Space (OS)

The term ‘open space’ refers to “land in some form of public ownership that is regularly available for recreational or sporting use by the community, and also includes cemeteries & churchyards.”  It ranges from small areas such as equipped children’s play areas, through sports pitches and allotments, to the beach in Perran and large natural green spaces that are open to the public.  (Thus there is overlap with sites of interest to the Environment and Heritage group.)  An assessment of OS in Perranporth was carried out by Cornwall Council in November 2016, fortunately.  (Goonhavern was not included since it fell below the 1000 dwelling threshold adopted county-wide; an assessment could be commissioned for around £600.)  Policy 13(2) of the LP-SP calls for OS provision on new housing sites according to local need.  OS assessments have been used during negotiations with developers of large sites to achieve OS provision on-site, combined with financial payments for offsite provision or maintenance of existing facilities.  The situation following the introduction of the ‘Community Infrastructure Levy’ from 1 January 2019 remains to be established.  In summary, the potential benefits of further work on this topic and the inclusion of a policy are unclear at the moment.

 

2019-01-10 – Housing & Open Space, Focus Group meeting, Agenda

This is the proposed agenda and pre meeting notes:

Proposed Agenda

This is a possible Agenda although how we proceed will be moulded to respond to the wishes of people who attend.

  1. Welcome

  2. Introductions

    For each person, a couple of minutes each – interests, background and current knowledge of NDP process and content

  3. Themes potentially to be covered under ‘Housing and open space’ (see below)

    Discussion of themes
    Suggestions for additions
    Spatial coverage – Goonhavern, Rose, Callestick, Chiverton Cross

  4. Moving toward questionnaire and work involved

    It would be helpful to get an idea of who is thinking of getting involved, as opposed to only making an input during meetings or being an observer. (Both are welcome at our meetings, of course.)

  5. Other issues

  6. Date of next meeting

The list of themes can be found here.

Steering Group 22nd May 2018

1         Attendance and Apologies

No Apologies received.  Fifteen people attended including twelve members of the Steering Group (listed in Appendix 1).

2         Approval of Minutes of Meeting dated 22nd April   2018

Proposed by Rory Jenkins (RJ), seconded by Will Rogers (WR), and approved unanimously.

3         Matters arising

William Rogers (WR) reported on progress on the preparation of the project plan.  Certain members have had sight of the full spreadsheet, that was considered to be too detailed.  WR will produce a summary spreadsheet (some 8-10 rows long) and present at the next SG meeting.

WR also reported that he has requested to withdraw the application for funding from the Co-op, since it was not possible at this stage to demonstrate a watertight financial arrangement (given that no financial officer is available in the Parish Council (PCC)). The Coop accepted our withdrawal, and invited us to reapply at a later stage when the next tranche for grants became available.

The application for Community Grant funding submission has not yet been prepared, since no firm costs have been determined. There is in the order of £9000 available subject to detailed estimates.  At present the Parish Council has earmarked up to £15,000 for the NP. It was asked whether the Community Grant can be applied for retrospectively. WR will investigate.

It has been suggested by the present PPC that we could have our own bank account and cheque book, actually accounting to them.  However this will be up to the new Council (elections due end May) to agree to this procedure.  Karen Colam will request that an item be inserted onto the next PPC meeting to discuss this.

Roger Kayes (RK) has prepared the copy for the housing section for the forthcoming flier, and submitted these to NJ.

Michael Callan & Karen Collam have agreed to be co-opted onto the SG.

KC is to contact Cornwall Chamber of Commerce regarding the provision of a list of names and addresses of businesses in the parish.

Discussion continued regarding the planning permission for Oyster Bay development.  RK will investigate the grounds upon which 365 days per year of residence can be granted for holiday homes.

Following the question at the previous meeting regarding the advertising of holiday homes with 365 days per year residence, that  seemed to make them dwellings, RK asked whether Michael Callan could clarify the situation.  MC pointed out that these adverts concerned the recent application by the Oyster Bay company for a new site to the north of Goonhavern, heading out toward the A30 where there is a wind turbine and that this site will allow for 365 days per year occupancy.  This will not be classified as housing and there will be no affordable housing provision.  Simon Jefferies suggested this was because mobile home-type developments involve only change of use of land, not development as in the construction of buildings.  The BETI focus group  claim them as businesses but haven’t done any work on this yet.)

A meeting was held with South West Water, primarily with the PPC.  However the NDP was represented.

Rory summarised his perspective that SWW can cope with foul drainage from new developments, but they cannot cope with the ingress of storm water run off as well as the foul water.  If quantities of storm water could be diverted away from the sewerage, it could free up capacity for new developments.  Points of interest to the NDP were the Llanelli  Memorandum of Understanding where a new developer was obliged to provide sufficient space in the sewerage by restricting a determinable amount of storm flow from the system to free up space for the new foul drainage. It is possible that a similar provision could e included in the Perranzabuloe Neighbourhood Plan.

SWW will look at the ingress of Storm water into the pumping systems as well as ways of alleviating this.  Storm water control is managed by the water authorities, local authorities,  Environment Agency and DEFRA.

Flooding at Hendrena and Bolenna will be examined by SWW.  SWW will also examine the mechanisms used to advise the community upon river spillages in the winter months. Road drainage can be alleviated by regarding around manhole covers and road cross-falls to avoid  flooding of covers.

WR will contact SWW in some 6 months time.

Major expense from Water Authorities needs to be included in the Management Plans and the 5 year funding requests (presently PR19).  We would need to get the work included in the PR24 (2024) funding request.

KH reported that a national list of business addresses in ‘Access’ format is available from The Cornwall Property Valuation Office. RJ can arrange for these to be transposed into Excel or equivalent format.  Names of businesses however will not be available

  1. Communications update

Details of options of designing, printing and distributing the flyer were presented by NJ and discussed (included in Appendix 2 to these minutes).

It was agreed that the distribution of Flyers should be delayed until September/October when the holiday period has passed.

It was agreed to employ Jeff Muir to design and supervise the printing of the flyers.  This is based upon previous experience with other NDPs in Cornwall.  An estimated sum of £4000 to allow for contingencies etc, should be allocated for the total cost of the first ‘mail shot” contingencies, poster campaign and public meetings.

5         Reports from Focus Groups

BETI (Business, Employment Transport & Infrastructure)

The next BETI meeting has been scheduled for Wednesday 23rd May- i.e. one day after this meeting.  Hence there is no BETI information to be included in these minutes.

The BETI group will be headed by Philip Moore in KH’s temporary absence overseas.

Environment & Heritage

Chris Ashby-Zwozdiak chaired a meeting on 2nd May. Minutes are included in Appendix 3

Housing

Roger Kayes raised the issue of Community Infrastructure Levy (CIL) funds and that in the future, substantial funds could become available to the parish from this source, when the regulations are introduced in Cornwall (probably at the end of 2018).  A parish that has a NDP would receive 25% of the levy of qualifying developments, mainly housing in Perranzabuloe, and this could be in the region of £10,000 per dwelling.  A parish with no NDP would receive 10% less.  RK has foreseen a role for the NDP process in surveying the parishioners as to their priorities for spending this money, but Michael Callan rejected this idea – it will be the PCC that decides how this money is spent.

RK summarised the housing completion data for the parish (albeit provisional prior to the publication, probably in August) provided by CC, showing the large number of housing completions in the last two years.   The data are reproduced here in Appendix 4.

RK and Will Rogers reported on their perceptions during their visit to the St Agnes exhibition of the pre-submission version of their NDP,  well as the enthusiasm and inspiring ideas they came away with.  It was recommended that members read the report, available at  http://stagnesndp.org/wp-content/uploads/2018/04/St-Agnes-NDP-v4-Pre-submission-version-23-4-18.pdf.   (This link will be posted on the Perranplan website).

6          Project planning

This was dealt with in ‘Matters arising’.

7         Financial matters

None arising.

8         NDP Hotline

A hot line for contact will be set up. RJ is to investigate the use of a bespoke mobile that can be managed by anybody in the steering group.  An ‘0345’ number will be assigned to this.

9          GDPR

RJ  assured the Meeting that under the terms of our Privacy Policy on the NDP website, it is in order to hold information solely for the progressing of the NDP.  People not wishing their information to be held should advise accordingly.

8         Any other business

it was suggested that all members of the SG should read the draft St Agnes NDP, as an example of a succinct document that in some ways we might emanate.

Christine ZA is due to send out the Wildlife map to the SG.  She intends to undertake the Landscape Character Assessment in the autumn.

RK reported that he had taken some photos specifically for the website and passed these on to RJ, and encouraged others to do so.  In the context of St Agnes’s use of aerial photographs in their publicity material, he wondered if we should approach the person who took their shots of the five main villages in the parish, to get us similar resources.  RJ advised care in paying for that, given legal complexities.  Others referred to the drone photos used in the Perranporth Community Facebook page, and that perhaps we should use those.

  1. Items for next meeting

Discussion of the Flyer

9         Date of next meeting and closure

The next meeting will be on Wednesday the 13th June in the Parish Council offices in Perranporth.

The meeting finished at 9.45pm.

 

Perranzabuloe Neighbourhood Plan

Appendix 1 – List of Attendees

Steering Group:
Chris Ashby-Zwozdiak Karen Colam Susan Dutson
Kevin Havill Rory Jenkins Nick Joy
Roger Kayes

Janine Branch

 Phil Moore

Michael Callan

 William Rogers

Andrew Bown

 
Others:
Simon Jeffrey Angela Maynard Maxine Young

 

 

Appendix 2                  Communications update 22ndrd May 2018

  • Initial Flyer:
    • Meeting of FG leaders and Environmental members
    • Decisions:
      • A3 not A4 (Cost rise from £200 to £400),
      • Decided the FG information on the flyer would not get the Public’s attention. Another approach has been discussed and needs to be drafted, then offered to a Graphic Designer.
      • Space needs to be given for address and Freepost return.
      • Printer ‘can’ print addresses directly to the flyer from spreadsheet
      • Freepost is worth the cost
      • Delivery method ‘Should’ be the Post Office
      • Flyer goes out as part of a promotion campaign (posters, meetings around the parish, etc)
      • Timing is very important – Get it right!
      • Pay a Graphic Designer if it means getting it right
  • Next Communications actions:
    • Develop the flyer and get to Graphic designer.
    • Provide WR with list of items to purchase for consultations
  • Website
    • Statement: The website is looking great. Well Done Rory & Team.
    • Put SW Water meeting notes to website. Under all FG tags
  • NDP Hotline
    • a form of communication for people without internet
    • Proposed using a spare mobile phone with a PAYG SIM card for the NDP
    • It could be used just as an answering message service. Will Rogers has offered his mobile number instead of an NDP number.
    • KC and RJ said they would look into the cost of 0345 numbers and VOIT(?). These numbers can then be diverted to SG members phones or voice mail messages.
  • Costs of Flyer, including Postage – see spreadsheet appendix
    • NJ presented estimations from two printers/Graphic Designers from my working spreadsheet.
    • We need 3000 flyers for residential and 2000 for business and handouts
    • Post office costs are stamps for delivery to non-Perranporth wards and Post Office flyer drop to Perranporth (all TR6 0) homes.
    • This was the most cost effective postage solution that also satisfies the NDP guidelines for later scrutiny.
    • A Freepost address should be set up for any postal returns.
    • The Graphic Designer (Jeff Muir) estimated his costs at £500. The SG felt that this was too low and should be doubled to ensure costs are covered.
    • Prevision should also be made for Posters design and publication.
    • A budget of £4000 was proposed to be put to the PC.
    • NJ to liaise with Jeff Muir and obtain quotations from printers
    • Community Magazine Printers in Cornwall are a Parish Council magazine printers with a good eco-friendly ethos.
    • Preferred option is Jeff Muir to design and Community Printing to print

 

Fllyer Print Costs
Company No. to print Total Cost Print A4 Print A3 Arrangement +Design +Postage Freepost
Boscawen (Quote) 2750 £356.80 £256.80 £100.00 £250.00 £1,432.20 £0.38
Boscawen (Quote) 2750 £386.80 £286.80 £100.00 £500.00 £1,432.20 £0.38
Boscawen (Estimate) 5000 £1,121.45 £521.45 £100.00 £500.00 £1,432.20 £0.38
Parish Magazine Printing 3000 £235.00 £195.00 £40.00 N/A N/A N/A
Parish Magazine Printing 6000 £430.00 £390.00 £40.00 N/A N/A N/A
Parish Magazine Printing 3000 £430.00 £390.00 £40.00 N/A N/A N/A
Parish Magazine Printing 5000 £690.00 £650.00 £40.00 N/A N/A N/A
 

 

 

 

 

 
Freepost return @ 38p 2nd Class
Postage Costs   1st @ 67p 2nd @ 58p Maildrop   5% 10% 15%
Perranporth 1886 £1,263.62 £1,093.88 £500.00 £35.83 £71.67 £107.50
Goonhaven 483 £323.61 £280.14 for up to £9.18 £18.35 £27.53
Penhallow 253 £169.51 £146.74 7000 £4.81 £9.61 £14.42
Rose 237 £158.79 £137.46 Houses £4.50 £9.01 £13.51
2859 1915.53 1658.22 £54.32 £108.64 £162.96
Freepost set up cost £116.00
Preferred Option 3000 £2,157.30 £390.00 £40.00 £500.00 £1,064.34 £162.96
Extra for hand-outs 2000 £260.00 £260.00
£2,417.30

 

 

 

Appendix 3 Environment & Heritage update 22nd May 2018

Environment & Heritage Meeting Notes – Wednesday 2nd May 2018 7.30pm at the Tywarnhayle Inn

  • Present:
    • Steve Adams
    • Chris Ashby-Zwozdiak
    • Sue Dutson
    • Kevin Havill
    • Nick Joy
    • Roger Kayes
    • Angela Maynard
  • Chris apologised for having no fixed agenda as such, due to treading water until launch of fliers.
  • We had a discussion regarding the omission of specific protection for county wildlife sites from the NPPF revisions and the need to respond to the consultation, however, despite this, it was agreed that these areas remain reasonably well protected and it will take several years before any revision is embedded.
  • We discussed the need to utilise the CWT map, and eventually the LLCA to inform spatial planning for conservation such as linking wildlife corridors.
  • Discussion ensued regarding the possibility that under the NP certain areas of land could be designated with caveats for development (i.e. having stipulations that key vulnerable sites could only be developed in certain ways).
  • Discussed the Community orchard scheme in Newquay which is an amazing resource for the community, where the land was gifted to the people of Newquay by the Duchy. Perhaps a similar wealthy land owner could be persuaded to do something similar for Perranzabuloe? Mentioned that we have no allotments within the Parish and that community schemes such as these could form part of our wish list or could be cited as suitable development for certain areas of vulnerable land within the parish.
  • We all had a good look at the CWT maps and more detailed analysis is available should we require it.
  • Chris asked about obtaining the designation status for the grading of agricultural land. Roger said he would help with this.
  • Brief discussion on the formation of settlement boundaries and the criteria we would use to do so, but was agreed that it was too early in the process without having completed the LLCA to formulate any policies on this.
  • Discussions then turned to Communications (see Nick’s notes)
  • Meeting concluded at around 9.30

Appendix 4   Monitoring data for housing to end March 2018

Note the data for 2017-2018 are provisional at this stage (that is, they may alter by <10).

Total Housing Completions

Housing Commitments at end of March 2018

Note this includes the 134 on Penhale Camp.

Steering Group Meeting – 8th February 2018

Perranzabuloe Neighbourhood Development Plan
Steering Group Meeting – 8th February 2018

Minutes

1   Address by Kathryn Statham

Prior to the start of the meeting, Kath Statham (Landscape Planning Officer -Cornwall Council) gave a presentation upon ‘Local Landscape Character Assessment and Neighbourhood Planning’. A copy of the slides is attached to these minutes. Kath is prepared to offer help and training (at a cost) from the CC to enable this to be addressed in the Neighbourhood Plan. She also provided high definition large scale maps of the area. The presentation was very well received.

Post the meeting Kathryn sent us:

2          Attendance and Apologies

The Chairman, Rory Jenkins welcomed everybody to the meeting. The list of attendees is appended to these minutes.

Apologies were received from Alison Wright. New observers were Marijka Zwozdiak and Tanya Mock.

3          Approval of Minutes of Meeting dated 9th January 2018

Proposed by Rory Jenkins, seconded by Chris Ashby-Zwozdiak and carried unanimously by the meeting.

4          Matters arising from meeting dated 9th January 2018

William Rogers reported that in order to apply for grants from CC it will be necessary to progress the Neighbourhood Plan to a position that we can assess costs of assets and activities fairly accurately.

WR submitted a request to the Gardens Charities to consider providing a grant in their January 2018 allocation.

Due to the departure of Jenny Bowden, it has been necessary to appoint a new Vice Chairman. Kevin Havill offered himself for this position. There were no other nominations, or objection to Kevin. Hence he was appointed by the Steering Group.

Nick Joy’s temporary position of Communications Officer was endorsed unanimously to become a permanent position.

4a       New Issue – Report on Meeting between RJ, WR and Guy Thomas of CC

Given the progress that Cornwall Council has accepted that Perranzabuloe has ‘Designated Area Status’ for a NDP, that we should have a Steering Group and Focus Groups, it seemed appropriate to have an update with Guy Thomas. He will be one of our primary contacts in Cornwall Council for the duration of the project.

Rory (NDP Chairperson) and William (NDP Secretary) met Guy at the Cornwall Council offices in Truro.

 

Prior to the meeting, Rory wrote up the following notes that were pre-circulated by Willaim. A quick summary of these were given at the meeting.

From having been involved with many NDP’s around Cornwall Guy had the following advice:

1. Spread the load. If the project is taken on by too small a group, it can lead to it stalling or collapsing.

2. St Agnes have stood out for their level of on-going information to their community. Their almost monthly updates to the community is yielding dividends with them typically getting around 20% respondent rates to their consultations. This is apparently high.

3. Don’t attempt community consultation in the holidays. Spring and Autumn work well.

4. Always keep evidence of all engagement and responses.. Without the final NDP being backed by evidence of being the wishes of the community it won’t get accepted by CC

5. If we feel we might need external experts, ask Guy and his team first. They might have the skills we need, for free or cheaper than elsewhere. Or they might know where to get the best skills at the best price.

6. Imogen Day in his team is their expert on policy. So not only can she help with what we can and can’t influence, she will also be there to help write up the NDP so that it fits with existing planning policy.

Progressing this, Guy suggested the following 2018 time scale.

Feb / March
Engage with the community to say that work has started on a NDP. Explain what this is. Say we want everybody’s views, input, help etc.  Give contact details. (Website, Facebook, email list, notice boards). Say that from the initial group and meetings, which we hope will grow as more learn about it, It was suggested by RJ that we should identify items that cause the most concern for the Parish, and home in particularly on the top 5 subjects to examine in depth.

the initial TOP 5 issues are ……   .Ask what they think about these. Ask if what issues, if any, they would put instead of any of these issues. Have it so that responses are delivered to drop off points at local shops, pubs etc.

Late April / May
Have the first community engagement meetings. Having these where the community normally meet apparently works well. eg a local pub.
This would involve the first questionnaire to establish top concerns.

June
Attend events throughout the Parish

July & August
Consolidate and analyse the responses.

September
Use the analysed responses to start a second round of questions and engagement.

In relation to the overall plan and next stages, Guy in particular mentioned the  Consultation and Engagement Toolkit and the Project Plan links which are to a PDF and an Excel template: These can be accessed though the following hyperlinks.:-
– Project Planning
– Project Plan Template (which WR has already started looking at)

 

All events Should be recorded and logged, together with the extent of representation from the public.

5          Reports from Focus Groups

     Housing (Roger Kayes)

Roger Kayes started off by saying that he felt that the Housing Focus Group was adopting a different approach to that of the other focus groups – in particular, because of the constraints and opportunities generated by the planning context within which any neighbourhood plan proposals will have to be developed.

Having held a few meetings with himself (given that he is currently the only member of this Focus Group), he reported that he is preparing half a dozen briefing notes on key dimensions of this planning ‘framework’. It is intended that these briefing notes should help the Steering Group decide the key choices open to the NP process; these being the choices which could be presented to the wider community in the forthcoming consultation.

An example of this is regarding the allocation of new housing sites. The current situation is that the Cornwall Local Plan, itself adopted in November 2016, contains an allocation of 1100 houses for the local ‘Community Network Area’, an area which spans 8 parishes running from St Agnes up to Crantock. According to Cornwall Council’s monitoring, enough houses had been developed or given planning permission from the beginning of the plan period in 2010 to April 2017, to fulfil the target of dwellings to be built before the end of the period, 2030. So our NP does not have to allocate further large sites.

He briefly presented some points around CC’s policy of rural Exception Sites which are required to provide at least 50% of the capacity as ‘affordable housing’, as well as the topic of the Community Infrastructure Levy which has implications for any proposal to include a ‘Permanent Residence Condition’ for new housing developments in the parish.

Karen Collam offered to help with the work of this focus group (and immediately after the end of the meeting, Susan Dutson also volunteered to help).

            BETI (Business, Employment Transport & Infrastructure) (Kevin Havill)

The group has met twice since the previous Steering Group Meeting. The BETI focus group consists of seven members plus two parish councillors as participating observers. The group has a broad knowledge base and managed to reach a positive and broad consensus on the points discussed to date.

At the first meeting the group extensively explored the scope of what should be considered under the headings of Business, Employment, Transport and Infrastructure.

Together with these we also considered various potential sources of information and contact groups to support building the evidential base, and to whom we can inform of the Perranzabuloe Neighbourhood Development Plan (NDP) process with the view of gaining participation and feedback.

At the second meeting they followed Council for the Protection of Rural England (CPRE) recommendations to agree a vision statement that was felt to be applicable to BETI areas of interest and which they hoped would be in line with the ambitions of the other groups. The group then specified a reasonably comprehensive number of hard and soft objectives which can be taken to the community as the starting point for discussion and debate.

Meeting Notes were made and circulated. These recorded those present and issues discussed.

The agreed Vision Statement was:

To create an environment for a healthy, vibrant and thriving local economy serving the needs of all year round residents and visitors alike.  Perranzabuloe will seek to attract and retain people and their families who can live, work and enjoy active leisure time in the locality.

Businesses including those within new technologies sectors would be attracted to establish and enlarge due to the provision of new infrastructure, a local labour pool and suitable premises.

            Environment & Heritage (Chris Ashby-Zwozdiak)

Several areas of expertise were identified and all agreed that this is a huge remit. Energy is to be focused into Local Landscape Character Assessment LLCA areas and plans.   The group is awaiting the next steering group meeting to provide clarity on zoning.

The group discussed the NDPs from Newquay, Falmouth, St Ives, Bude, and Crantock. They have looked with particular focus on St Agnes as the sister parish. Of particular interest was the St Agnes Parish Open Space Strategy which has been analysed by CC using the same methodology/criteria as Cornwall Council’s own Open Space Strategy. It was suggested that it would be in the Council’s interest if this NDP completed the Open Space Strategy (OSS) for the whole Parish as they intend eventually to roll it out across the entire Duchy. It was queried as to whether it would be necessary to add further areas though retrospectively. It seemed rather thin on farmland, and hedge/scrubland. Newquay NDP also includes ‘valued landscapes’ and protection of views and vistas.

It was proposed that an Online Recording Kernow & Scilly (ORKS), via the Environmental Records Centre for Cornwall and the Isles of Scilly (ERCCIS) study be conducted for the area. Details of CC’s Environmental Growth Strategy together with the associated Biodiversity were discussed. The Biodiversity Targets document which accompanies will also need to be embedded. Cornwall Wildlife Trust’s ‘wildlife resource map for neighbourhood planning was also examined.

Lizzi Larbalestier and her team on Perranporth’s Plastic Free Coastline Status were congratulated. It was agreed that there are many volunteers involved who may also wish to join the group with this, not to mention expertise associated with knowledge of Sites of Special Scientific Interest/ Areas Outstanding Natural Beauty SSSI/AONB’s, dune management re: planning, flora and fauna etc..

Assistance from Natural England and Historic England was noted and welcomed. The CC Interactive Map/Magic was discussed

The extent of conservation areas within the parish, (perhaps Callestick or Bolingey), need to be investigated further.

It was mentioned that reference to, and investigation of, the Town and Country Planning Act is required in addition to other planning documents. This is in order to maintain conformity and to shape general policies without getting bogged down in detail over area specifics. The AONB Management Plan also applies to far west of the Parish.

Skate Park (Bolenna) difficulties were discussed as part of CC Public Open Space observations. The key observations of the existing provision were that there were low levels (per person) of types 4 (children’s equipped play) and 5 (youth) provision, However to some degree these would be compensated by the considerable beach assets. The level of types 1 (park/amenity) and 2 (natural open space) are higher in Perranporth than in most other towns, BUT the Insight report states that green space and access is low for Perranporth. Further investigation is needed, hence also the requirement for a more comprehensive Parish wide survey in conjunction with wildlife/ORKS mapping/LLCA’s.

The group concluded with a look at language for a possible mission statement for this group or as a whole.

No further meeting date was set, as the FG will meet at next steering group when a clearer picture of evolving LLCA will emerge, and the volunteers to train for the process are identified.

6          Communications

New Logo acceptance.

 

It was agreed that the new logo would be used, and that a strap line should be added. NJ will send suggestions of appropriate strap lines. The SG will decide upon the final wording.

            Communications Strategy

NJ will write the NDPs Communication Strategy document. This will define how the group will engage with all parties throughout the process to ensure transparency and inclusion. It will define how communication flows between organisations like Focus Groups to public, etc., how to provide evidence of meetings and consultations, as well as responsibilities. A draft will be sent to SG in by end of February to be approved at next March SG meeting. Focus Group leaders will be asked to approve the draft.

            Emails:

All SG members are to have an email account like nick@perranplan.com

In addition, Officers and focus group leaders may have specific like housing.focus@perranplan.com, business. focus@, Chairman@ etc. .These can be accounts to use or forward to private accounts.

            Estimated Communications Timings

It is expected that the 1st Engagement flyer will be distributed during April/May depending on assistance that is available.

 

Consultations by involving everyone, especially the Focus groups – throughout 2018

The main Community Survey will be programmed to be actioned during Jan/Feb 2019

It is essential to represent the NDP at all possible events throughout the Parish.

Groups were asked to email their meeting write ups to Rory and Nick so that these can be added to the Website

 

7          Financial Issues

An application has been made to the Perranporth Garden Charities for funding.

8         Any Other Business

None

9          Date of Next Meeting and Closure

The next SG meetings have been scheduled for Wednesday 7th March and Monday 23rd April. Both will take place at the Parish offices.

The meeting closed at 21h15.

 

 

 

Perranzabuloe Neighbourhood Plan

 

Appendix 1 – 1 List of Attendees

Jack Clark                                      Karen Colam                            Angela Maynard

Janine Branch                               Chris Ashby-Zwozdiak            William Rogers

Andrew Bone                                Susan Dutson                           Kevin Havill

Rory Jenkins                                  Nick Joy                                    Roger Kayes

Michael Callan                                Marijka Zwozdiak                      Tanya Mocke

Kathryn Statham (CC)

 

 

Appendix 2 – Members of Steering Group as of

8th February 2018

Chris Ashby-Zwozdiak                 Nick Joy                                    Andrew Bown

Andrew Kent                                 Jamine Branch                          Phil Moor

Susan Dutson                                Kevin Havill                               William Rogers

Philip Henwood                              Roger Kayes                             Rory Jenkins

 

 

 

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