From fairly early on the Perranzabuloe NDP has had a Mailchimp account to email update those who via the Website or otherwise gave us their email details for updates. We’ve kept a log of the “Mailchimp audience” numbers (see list below).
The Mailchimp system let us track how many people opened emails we sent out. For example in January 2023 we sent an email out regarding the “Supplementary consultation on proposed changes to the NDP”. From that we could see that:
150 received the email
219 total opens (so some recipients opened the email more than once).
98 opened it
9 clicked links in it
5 of the emails bounced
1 person usubscribed from the list.
Historic Mailchimp Subscriber Statistics
2023-03-28 153
2023-01-27 150
2022-09-04 174
2022-05-05 154, seems a few unsubscribe post recent mailshots
2022-03-04 178
2021-10-22 171
2021-07-17 178
2021-05-26 171
2021-04-14 177
2021-01-18 177
2020-12-15 177
2020-10-17 173
2020-07-22 173
2020-05-21 173
2020-03-16 173
2020-02-10 173
2020-01-09 172
2019-11-26 172
2019-07-12 173, did a mail out re the survey, so probably got some unsubscribes.
Supplementary consultation on proposed changes to the NDP (8 weeks from 19th Jan to 2nd Mar ’23)
Notice of the supplementary consultation was sent to all those we had historically email contacted and any person or organisation that had emailed us during the Regulation 14 consulttation.
It was also publicised on the 2 main local Facebook Groups and our own Facebook page. Screenshots of this are below.
The Website traffic went up, so we could see people were looking at the supplementary consultation.
Perranzabuloe Neighbourhood Development Plan
Steering Group Meeting –Thursday 6th December 2018
Minutes – (Approved)
1 Introduction Attendance and Apologies
RJ welcomed all new attendees and outlined the aims of the NDP, and the methods that the organisation would follow to achieve success. He outlined what could possibly be achieved, as well as issues that could not be influenced.
Apologies were received from Kevin Havill & Andrew Bown. Eighteen people, including 9 from the Steering Group attended. (Listed in Appendix 1).
2 Approval of Minutes of Meeting dated 22nd April 2018
Proposed by by Roger Kayes, seconded by Linda Boylen and approved unanimously.
3 Matters arising
The new NDP hotline for contacting the NDP by the general public is 01872 463572. This is presently routed to Rory’s mobile, but will be transferred to William’s in time,
Action Point – RJ
4 Communications update
Public meetings discussion
The programme prescribed for the developing, printing and distribution of the flyers was achieved. The public meetings attracted a total in excess of 160. 130 filled in the forms to sign up to the NDP, and hopefully assist in its production. The meetings have been regarded as a success, producing much discussion throughout the Parish.
Social Media Co-ordinator
Philip Henwood and Chris Ashby-Zwozdiak have volunteered to coordinate the social media for the NDP.
Action Point – PH/CA-Z
Other Issues
RJ has created a database of names details and preferences on ‘Mailchimp’
5 Reports from Focus Groups
No reports were received from Focus Groups. The Groups are tasked for meeting up (including new people who expressed interest at the public meetings), and preparing to report at the next SG. It was agreed that reports would focus on substantive, on-the-ground issues that they believed could go into the NDP and achieve benefit for the community.
Action Point – RK/KH/CA-Z
6 Project planning
The SG aims to be able to send out the questionnaire to all residents of Perranzabuloe before Easter 2019
7 Financial matters
A grant of £4,000 has been received from ‘Localities’ to cover the cost of production and distribution of the first flyer
8 Adoption and Dismissal of Group Members
A method of adoption of new SG & FG members should be put into practice. Roger Kayes was to confirm any statutory limit on the size of the Steering Group (SG), but it was felt it should not exceed 15 to 20.
Anybody wishing to join the SG should attend 2 or 3 SG meetings to confirm that it’s what they expect and that they still wish to be a part of the central team. If they still want to join the SG, they should then get an existing member of the Steering Group to propose them as well as a seconder. This will then be put to a vote of the existing SG. It was suggested by RJ that SG members who miss more than 3 out of 4 meetings should be contacted to determine what were their long term plans regarding the group.
Prospective new members should be directed to the documents page of the www.perranplan.co.uk Website which includes links to more information on NDP’s, including other Cornwall NDP’s and NDP examiners reports.
Membership of the Focus Groups will be down to the heads of the Focus Groups and escalated to the SG if needed.
Action Point – RK/KH/CA-Z
The terms of Reference for the NDP shall be revised to reflect these decisions.
Action Point – RK
9 Any other business
Questions were asked regarding the school requirements of the Parish. It was explained that this was outside of the NDP’s remit. However land can be identified for educational needs- Similarly land can be identified or other needs (e.g. Health Centres)
It was agreed that all members of the Steering Group and Focus Groups would write up a brief introduction about themselves and yes/no answer to some interest questions. These write ups would be placed upon the web site..William Rogers would prepare this in relation to property development interests, but also to confirm that the person lives +or works in the parish. The introduction and standard question responses will be put on the Website and a record kept by our NDP secretary
By way of example, Rory Jenkins has written up his introduction (see appendix 2)
10 Items for next meeting
Reports from Focus Groups
11 Date of next meeting and closure
The next meeting was scheduled for Thursday 7th February 2019. It is aimed to hold SG meetings in the second week of each month, moving from Tuesday to Wednesday to Thursday month by month. Consequently the provisional dates for 2019 are:-
Thu 07th February
Tue 12th March
Wed 10th April
Thu 16th May
Tue 11th Jun
Wed 10th July
Thu 15th Aug
Tue 10th Sep
Wed 16th Oct
Thu 14th Nov
Tue 10th Dec
The meeting finished at 9.15pm
Appendix 1 – List of Attendees
Chris Ashby-Zwozdiak
Karen Colam
Sion Jones
Richard Barrett
Julie Dutson
Roger Kayes
Alison Barrett
Susan Dutson
Phil Moore
Linda Boylen
Keith Everest
William Rogers
Janine Branch
Phillip Henwood
Ron Spence
Michael Callam
Rory Jenkins
Scott Wilson
Appendix 2- Rory Jenkin’s Personal Introduction
I live, with my wife and young kids, in our Perranporth (Droskyn) property. We Air B&B rent out a self-contained section of our property. I mostly work from home, for a company that builds and maintains Websites for their client base. Ever since I moved to Perranporth in 2005 I’ve seen the village and wider parish evolving in a way that I often feel doesn’t reflect the wishes and ambitions of those who live and work here. There is a strong need for housing provision, in particular for those just starting out, that I feel needs more balance with the evolving and not evolving capacity of what is here. For example the sewage and drainage system, green spaces, the natural environment, employment and business opportunities. I’m also a relatively recent parent to twins, where I’m concerned about the level of local schools and other facilities for younger people.
Apologies were received from Janine Branch, Phil Moore & Andrew Bown. Eight people, including 7 from the Steering Group attended. (Listed in Appendix 1).
2 Approval of Minutes of Meeting dated 22nd April 2018
Proposed by Rory Jenkins (RJ), seconded by Roger Kayes and approved unanimously.
3 Matters arising
It was proposed by KC, seconded by RK that RJ set up the new NDP hotline for contacting the NDP by the general public. Its number will be 01872 463572.
Communications
update
Details of timings for the Flyer and of public meetings were confirmed. These are as follows: _
Design Completed mid October
Printing and Distribution Completed 10th November
Public Meetings: _
Goonhavern Tuesday 20th November
Perranporth Wednesday 21st November
Blackwater (Chiverton Arms) Tuesday 27th November
Linda Boylen has requested to become a member of the Steering Group (SG) This was unanimously welcomed and accepted by the existing members of the SG. Similarly, she is to become a member of the Housing Focus Group.
The remainder of the meeting was an analysis of the draft flyer as produced by Jeff Muir (Design Consultant responsible for producing the flyer and poster).
5 Reports from Focus Groups
None – see item 4
6 Project planning
No discussion.
7 Financial matters
None arising.
8 Any other business
It was suggested that the NDP is represented at the Christmas Market. WR has booked a space with the organisers
Items for next meeting
The Flyer and public meetings.
9 Date of next meeting and closure
The next meeting will be decided in line with the publication of the Flyer as well as the scheduled public meetings.
No Apologies received. Fifteen people attended including twelve members of the Steering Group (listed in Appendix 1).
2 Approval of Minutes of Meeting dated 22nd April 2018
Proposed by Rory Jenkins (RJ), seconded by Will Rogers (WR), and approved unanimously.
3 Matters arising
William Rogers (WR) reported on progress on the preparation of the project plan. Certain members have had sight of the full spreadsheet, that was considered to be too detailed. WR will produce a summary spreadsheet (some 8-10 rows long) and present at the next SG meeting.
WR also reported that he has requested to withdraw the application for funding from the Co-op, since it was not possible at this stage to demonstrate a watertight financial arrangement (given that no financial officer is available in the Parish Council (PCC)). The Coop accepted our withdrawal, and invited us to reapply at a later stage when the next tranche for grants became available.
The application for Community Grant funding submission has not yet been prepared, since no firm costs have been determined. There is in the order of £9000 available subject to detailed estimates. At present the Parish Council has earmarked up to £15,000 for the NP. It was asked whether the Community Grant can be applied for retrospectively. WR will investigate.
It has been suggested by the present PPC that we could have our own bank account and cheque book, actually accounting to them. However this will be up to the new Council (elections due end May) to agree to this procedure. Karen Colam will request that an item be inserted onto the next PPC meeting to discuss this.
Roger Kayes (RK) has prepared the copy for the housing section for the forthcoming flier, and submitted these to NJ.
Michael Callan & Karen Collam have agreed to be co-opted onto the SG.
KC is to contact Cornwall Chamber of Commerce regarding the provision of a list of names and addresses of businesses in the parish.
Discussion continued regarding the planning permission for Oyster Bay development. RK will investigate the grounds upon which 365 days per year of residence can be granted for holiday homes.
Following the question at the previous meeting regarding the advertising of holiday homes with 365 days per year residence, that seemed to make them dwellings, RK asked whether Michael Callan could clarify the situation. MC pointed out that these adverts concerned the recent application by the Oyster Bay company for a new site to the north of Goonhavern, heading out toward the A30 where there is a wind turbine and that this site will allow for 365 days per year occupancy. This will not be classified as housing and there will be no affordable housing provision. Simon Jefferies suggested this was because mobile home-type developments involve only change of use of land, not development as in the construction of buildings. The BETI focus group claim them as businesses but haven’t done any work on this yet.)
A meeting was held with South West Water, primarily with the PPC. However the NDP was represented.
Rory summarised his perspective that SWW can cope with foul drainage from new developments, but they cannot cope with the ingress of storm water run off as well as the foul water. If quantities of storm water could be diverted away from the sewerage, it could free up capacity for new developments. Points of interest to the NDP were the Llanelli Memorandum of Understanding where a new developer was obliged to provide sufficient space in the sewerage by restricting a determinable amount of storm flow from the system to free up space for the new foul drainage. It is possible that a similar provision could e included in the Perranzabuloe Neighbourhood Plan.
SWW will look at the ingress of Storm water into the pumping systems as well as ways of alleviating this. Storm water control is managed by the water authorities, local authorities, Environment Agency and DEFRA.
Flooding at Hendrena and Bolenna will be examined by SWW. SWW will also examine the mechanisms used to advise the community upon river spillages in the winter months. Road drainage can be alleviated by regarding around manhole covers and road cross-falls to avoid flooding of covers.
WR will contact SWW in some 6 months time.
Major expense from Water Authorities needs to be included in the Management Plans and the 5 year funding requests (presently PR19). We would need to get the work included in the PR24 (2024) funding request.
KH reported that a national list of business addresses in ‘Access’ format is available from The Cornwall Property Valuation Office. RJ can arrange for these to be transposed into Excel or equivalent format. Names of businesses however will not be available
Communications update
Details of options of designing, printing and distributing the flyer were presented by NJ and discussed (included in Appendix 2 to these minutes).
It was agreed that the distribution of Flyers should be delayed until September/October when the holiday period has passed.
It was agreed to employ Jeff Muir to design and supervise the printing of the flyers. This is based upon previous experience with other NDPs in Cornwall. An estimated sum of £4000 to allow for contingencies etc, should be allocated for the total cost of the first ‘mail shot” contingencies, poster campaign and public meetings.
5 Reports from Focus Groups
BETI (Business, Employment Transport & Infrastructure)
The next BETI meeting has been scheduled for Wednesday 23rd May- i.e. one day after this meeting. Hence there is no BETI information to be included in these minutes.
The BETI group will be headed by Philip Moore in KH’s temporary absence overseas.
Environment & Heritage
Chris Ashby-Zwozdiak chaired a meeting on 2nd May. Minutes are included in Appendix 3
Housing
Roger Kayes raised the issue of Community Infrastructure Levy (CIL) funds and that in the future, substantial funds could become available to the parish from this source, when the regulations are introduced in Cornwall (probably at the end of 2018). A parish that has a NDP would receive 25% of the levy of qualifying developments, mainly housing in Perranzabuloe, and this could be in the region of £10,000 per dwelling. A parish with no NDP would receive 10% less. RK has foreseen a role for the NDP process in surveying the parishioners as to their priorities for spending this money, but Michael Callan rejected this idea – it will be the PCC that decides how this money is spent.
RK summarised the housing completion data for the parish (albeit provisional prior to the publication, probably in August) provided by CC, showing the large number of housing completions in the last two years. The data are reproduced here in Appendix 4.
RK and Will Rogers reported on their perceptions during their visit to the St Agnes exhibition of the pre-submission version of their NDP, well as the enthusiasm and inspiring ideas they came away with. It was recommended that members read the report, available at http://stagnesndp.org/wp-content/uploads/2018/04/St-Agnes-NDP-v4-Pre-submission-version-23-4-18.pdf. (This link will be posted on the Perranplan website).
6 Project planning
This was dealt with in ‘Matters arising’.
7 Financial matters
None arising.
8 NDP Hotline
A hot line for contact will be set up. RJ is to investigate the use of a bespoke mobile that can be managed by anybody in the steering group. An ‘0345’ number will be assigned to this.
9 GDPR
RJ assured the Meeting that under the terms of our Privacy Policy on the NDP website, it is in order to hold information solely for the progressing of the NDP. People not wishing their information to be held should advise accordingly.
8 Any other business
it was suggested that all members of the SG should read the draft St Agnes NDP, as an example of a succinct document that in some ways we might emanate.
Christine ZA is due to send out the Wildlife map to the SG. She intends to undertake the Landscape Character Assessment in the autumn.
RK reported that he had taken some photos specifically for the website and passed these on to RJ, and encouraged others to do so. In the context of St Agnes’s use of aerial photographs in their publicity material, he wondered if we should approach the person who took their shots of the five main villages in the parish, to get us similar resources. RJ advised care in paying for that, given legal complexities. Others referred to the drone photos used in the Perranporth Community Facebook page, and that perhaps we should use those.
Items for next meeting
Discussion of the Flyer
9 Date of next meeting and closure
The next meeting will be on Wednesday the 13th June in the Parish Council offices in Perranporth.
The meeting finished at 9.45pm.
Perranzabuloe Neighbourhood Plan
Appendix 1 – List of Attendees
Steering Group:
Chris Ashby-Zwozdiak
Karen Colam
Susan Dutson
Kevin Havill
Rory Jenkins
Nick Joy
Roger Kayes
Janine Branch
Phil Moore
Michael Callan
William Rogers
Andrew Bown
Others:
Simon Jeffrey
Angela Maynard
Maxine Young
Appendix 2 Communications update 22ndrd May 2018
Initial Flyer:
Meeting of FG leaders and Environmental members
Decisions:
A3 not A4 (Cost rise from £200 to £400),
Decided the FG information on the flyer would not get the Public’s attention. Another approach has been discussed and needs to be drafted, then offered to a Graphic Designer.
Space needs to be given for address and Freepost return.
Printer ‘can’ print addresses directly to the flyer from spreadsheet
Freepost is worth the cost
Delivery method ‘Should’ be the Post Office
Flyer goes out as part of a promotion campaign (posters, meetings around the parish, etc)
Timing is very important – Get it right!
Pay a Graphic Designer if it means getting it right
Next Communications actions:
Develop the flyer and get to Graphic designer.
Provide WR with list of items to purchase for consultations
Website
Statement: The website is looking great. Well Done Rory & Team.
Put SW Water meeting notes to website. Under all FG tags
NDP Hotline
a form of communication for people without internet
Proposed using a spare mobile phone with a PAYG SIM card for the NDP
It could be used just as an answering message service. Will Rogers has offered his mobile number instead of an NDP number.
KC and RJ said they would look into the cost of 0345 numbers and VOIT(?). These numbers can then be diverted to SG members phones or voice mail messages.
Costs of Flyer, including Postage – see spreadsheet appendix
NJ presented estimations from two printers/Graphic Designers from my working spreadsheet.
We need 3000 flyers for residential and 2000 for business and handouts
Post office costs are stamps for delivery to non-Perranporth wards and Post Office flyer drop to Perranporth (all TR6 0) homes.
This was the most cost effective postage solution that also satisfies the NDP guidelines for later scrutiny.
A Freepost address should be set up for any postal returns.
The Graphic Designer (Jeff Muir) estimated his costs at £500. The SG felt that this was too low and should be doubled to ensure costs are covered.
Prevision should also be made for Posters design and publication.
A budget of £4000 was proposed to be put to the PC.
NJ to liaise with Jeff Muir and obtain quotations from printers
Community Magazine Printers in Cornwall are a Parish Council magazine printers with a good eco-friendly ethos.
Preferred option is Jeff Muir to design and Community Printing to print
Fllyer Print Costs
Company
No. to print
Total Cost
Print A4
Print A3
Arrangement
+Design
+Postage
Freepost
Boscawen (Quote)
2750
£356.80
£256.80
£100.00
£250.00
£1,432.20
£0.38
Boscawen (Quote)
2750
£386.80
£286.80
£100.00
£500.00
£1,432.20
£0.38
Boscawen (Estimate)
5000
£1,121.45
£521.45
£100.00
£500.00
£1,432.20
£0.38
Parish Magazine Printing
3000
£235.00
£195.00
£40.00
N/A
N/A
N/A
Parish Magazine Printing
6000
£430.00
£390.00
£40.00
N/A
N/A
N/A
Parish Magazine Printing
3000
£430.00
£390.00
£40.00
N/A
N/A
N/A
Parish Magazine Printing
5000
£690.00
£650.00
£40.00
N/A
N/A
N/A
Freepost return @ 38p 2nd Class
Postage Costs
1st @ 67p
2nd @ 58p
Maildrop
5%
10%
15%
Perranporth
1886
£1,263.62
£1,093.88
£500.00
£35.83
£71.67
£107.50
Goonhaven
483
£323.61
£280.14
for up to
£9.18
£18.35
£27.53
Penhallow
253
£169.51
£146.74
7000
£4.81
£9.61
£14.42
Rose
237
£158.79
£137.46
Houses
£4.50
£9.01
£13.51
2859
1915.53
1658.22
£54.32
£108.64
£162.96
Freepost set up cost
£116.00
Preferred Option
3000
£2,157.30
£390.00
£40.00
£500.00
£1,064.34
£162.96
Extra for hand-outs
2000
£260.00
£260.00
£2,417.30
Appendix 3 Environment & Heritage update 22nd May 2018
Environment & Heritage Meeting Notes – Wednesday 2nd May 2018 7.30pm at the Tywarnhayle Inn
Present:
Steve Adams
Chris Ashby-Zwozdiak
Sue Dutson
Kevin Havill
Nick Joy
Roger Kayes
Angela Maynard
Chris apologised for having no fixed agenda as such, due to treading water until launch of fliers.
We had a discussion regarding the omission of specific protection for county wildlife sites from the NPPF revisions and the need to respond to the consultation, however, despite this, it was agreed that these areas remain reasonably well protected and it will take several years before any revision is embedded.
We discussed the need to utilise the CWT map, and eventually the LLCA to inform spatial planning for conservation such as linking wildlife corridors.
Discussion ensued regarding the possibility that under the NP certain areas of land could be designated with caveats for development (i.e. having stipulations that key vulnerable sites could only be developed in certain ways).
Discussed the Community orchard scheme in Newquay which is an amazing resource for the community, where the land was gifted to the people of Newquay by the Duchy. Perhaps a similar wealthy land owner could be persuaded to do something similar for Perranzabuloe? Mentioned that we have no allotments within the Parish and that community schemes such as these could form part of our wish list or could be cited as suitable development for certain areas of vulnerable land within the parish.
We all had a good look at the CWT maps and more detailed analysis is available should we require it.
Chris asked about obtaining the designation status for the grading of agricultural land. Roger said he would help with this.
Brief discussion on the formation of settlement boundaries and the criteria we would use to do so, but was agreed that it was too early in the process without having completed the LLCA to formulate any policies on this.
Discussions then turned to Communications (see Nick’s notes)
Meeting concluded at around 9.30
Appendix 4 Monitoring data for housing to end March 2018
Note the data for 2017-2018 are provisional at this stage (that is, they may alter by <10).
Nick Joy, Chris Ashby-Zwozdiak, Roger Kayes, Kevin Havill,
Sue Dutson, Angela Maynard, and Steve Adams
This was an impromptu meeting shared with the Environment and Heritage Focus Group. After their agenda we discussed the initial flyer progress was discussed.
I had spoken to a couple of printers to obtain quotes and to determine what could be achieved and in what lead-time. I went through these costs with the group along with the options. These can be found appended below.
After receiving inputs from the FG leaders, a draft flyer was put together during last week. This was presented to the group for discussion. It was considered very informative, but ‘Dry’ in the sense it would not attract attention and would likely be placed into the bin when posted to households. The flyer was an A4 double-sided print folded into A5.
It was decided that a larger flyer was necessary. Either A3 folded to A5 or an A5 booklet. The A3 option was preferred as it was a better format allowing more space in the centre, for the same cost as A3. A3 folded to A4 is twice the printing cost of A4 folded to A5. However, it was considered that the increase of about £200 to £400 was worthwhile.
Space will be needed for the Post office for addresses. The exact space required is to be confirmed, however it is believed to be a page for delivery address and a page for a return address.
During a discussion it was considered less than 5% would return their slip by post, but it was necessary to give people this option so we must provide a means. This would be FREEPOST.
A FREEPOST account would need to be set up (£116 for the first year and £65 for subsequent years). Since we will be sending out a survey this too may require a freepost return system so having an account is a good thing. The cost of each return is 38p. Estimated returns and costs are below.
The delivery method was also discussed. Posting to every household in the parish would cost £1658 2ndclass (but how they are stamped/franked has not been determined. A breakdown of the cost/ward is below. Perranporth, being densely populated and the majority of the populous could be done by hand saving around £1000. This might also give an opportunity for door knocking and discussion.
Another delivery method was a leaflet drop by the post office. This does not require a delivery address space on the flyer. This method would deliver to every house and business, by postcode area. However, the postcode areas overlap significantly with other parishes.
Example: Perranzabuloe has 2859 houses (not including businesses).
If their postcodes were used (e.g. TR4 9, TR5 0 etc) this would reach
11, 616 premises. This is probably not acceptable, and would require significantly more flyers to be printed, which would not be economical.
A combination could be an option. The Perranporth ward is 1886 houses (not businesses) and all are under the TR6 0xx postcode. Postage costs for these would be £1094. However, a leaflet drop would cost £500 (minimum charge for up to 7000 leaflets), and would cover this area only and reach businesses under this postcode.
Thus, a combination could be used:
Hand deliver Perranporth £0
Leaflet drop Perranporth £500
Post the remaining parish houses £564
(As opposed to posting to all houses £1658)
The promoting of the NDP was also discussed. It was thought that the leaflet posting needs to be combined with poster campaign, Consultation’s, Website survey in place beforehand (for online returns), drop boxes placed around the parish in preparation, etc. All of which may delay the delivery date.
It was also thought that the Focus groups have reached a point where they cannot move forward now without a public information campaign.
Thus, the leaflet and supporting actions are now a priority for the NDP.
Conclusion:
The flyer will be redesigned using a graphic artist. ACTION-NJ
It requires page space for delivery and return address ACTION-NJ
A3 double sized colour is preferred, folded A4 by the printer (maybe folded further to A5 by volunteers)
Delivery method(s) and costs to be debated by SG meeting.
Attendees: Nick Joy, Will Rogers, Chris Ashby-Zwozdiak, Roger Kayes, Kevin Havill
Equipment (and Est. cost) list for future public engagement in 2018:
£200 Display Boards. Fold up and bag type.
£1000 Flyers
£1000 Distribution
£? Graphic Design
£? Printed Material (A2 for the display boards)
£? Map
£? Suggestion Boxes and Slips
£? NDP Business (type) cards
£? Equipment Hire
Initial Public Engagement Flyer Discussion
The purpose of the ‘Initial Flyer’ is to inform the Parish residents of the formation of the NDP.
It was decided that the best method to ‘Ensure’ all households received the information was to use the only reliable delivery source, the Post Office. NJ to cost.
The flyer would gather information from the residents, including contact information so that they can be kept informed of our progress. Other information may also be gathered as proof to the CC that all residents received the information.
This information may be gathered by them dropping the Flyer to ‘Drop Boxes’ in the villages, Freepost, or Online using something like ‘Survey Monkey’. NJ to cost Freepost. WR to obtain all household addresses from the CC.
The flyer would also invite people to participate in the Focus Groups or otherwise be involved in the NDP Process.
The format of the flyer was discussed along with reviews of the St Agnes flyers for inspiration.
Since we have already formed Focus Groups, it was decided that a page could be given to each Focus Group to explain who they are and what they hope to achieve.
The Focus Group Leaders were to submit to NJ an initial idea for their page. CAZ, RK, KH
The Communications page will take the front page and will just be a welcoming introduction page.
Further discussions will be required to hone the flyer and to then engage a Graphic designer to package it.
Cost for printing and packaging the flyer need to be obtained. NJ
New Logo acceptance? With the strapline ‘Improving our Parish for All’
Approved by SG
Communications Strategy Document:
First Draft submitted to SG
This is a Working document. Flow chart to be add. It will develop as we learn how best to proceed.
The procedure part for comm’s between SG members, minutes of meetings etc NEEDS buy in from the FG members and officers. VIP!
Timings
The timings in the document are generic. These were taken from looking at other NDPs. Will Rodgers is producing a timing plan. This needs approving. The Communications strategy indicative timings may be amended to reflect the main timing plan document.
