Category: Steering Group meeting

Steering Group Meeting 16th May 2019

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1        Public Participation

No members of the public attended.

2        Attendance and Apologies

SG members: Chris Ashby-Zwozdiak, Susan Dutson, Andrew Bown, Kevin Havill, Rory Jenkins (chair), & Roger Kayes

Observer: Michael Callam arrived after 30 minutes.

Will Rogers (secretary) tendered apologies

3        Approval of Minutes of Meeting on 10th April 2019

The minutes were approved, subject to amendments in the text about Housing.  Proposed by Kevin, seconded by Rory and accepted unanimously.

4        Matters arising

Roger reported that William is unable to apply for Locality funding for the costs of the questionnaire, given the closure of the scheme to new applications at this time, around the beginning of the new financial year.  That doesn’t materially matter since he will be able to access the remainder of the £9000 total fund available from Locality for future expenditure, leaving the costs for the questionnaire to be covered by the £15000 fund put aside by the Parish council for the NDP.

5        Amendment of Terms of Reference

This again was not possible to advance since less than two-thirds of the total membership was present.

6        Declarations of Interest

Roger reported that he had realised following a comment from Kevin at the last meeting that he has been confusing two dimensions:

  • The standard declaration of interest, as exemplified by the form given to new parish councillors, which would apply to someone who owns property or is involved with a particular commercial company, where decisions of an organisation (in this case, the Parish Council) might reasonably be expected to impacted.  In the interests of transparency and the evident avoidance of conflict, that person would be expected to declare an interest.
  • There is a broader issue connected with ensuring that there is an appropriate balance on the Steering Group of people with a pro-development bias, versus those with more of a conservationist, pro-environment stopping-development orientation. It would be good practice for the SG to try and achieve an appropriate balance between these two, to avoid the NDP being steered in one or another direction, without regard to the expressed interests of the wider community.

After considerable discussion, it was decided to adopt a simplified ‘declaration of interest’ form (covering the first bullet point above), and leave the second dimension to be monitored as new members were accepted onto the SG.  The new approach (agreed on, yet still to be incorporated into the Terms of Reference) of waiting until a prospective new member has attended at least two SG meetings, would give the group the opportunity to see how that member would affect the balance.

7        Discussion of the format of Steering Group meetings

It was suggested that the Secretary delete this from the next agenda since it was felt that the issues raised under this heading had been satisfactorily resolved.

8        Questionnaire

Supply of photographs: the contribution of images of for use in the questionnaire from various people not on the Steering Group was noted and thanks were given to (in alphabetical order): Jamie Turnbull, Karen Daubney, Louise Anne Waters and Sarah Shobrook.

There was discussion of:

  • the distribution of posters through the parish.
  • the current discussions with the practice manager of Perranporth surgery with a view to setting up of a table in the foyer to the surgery on three mornings following the release of the questionnaire, to encourage people to fill it in.
  • Linda offered to investigate the possibility of doing something similar at the front of the main co-op.
  • the possibility of needing to employ one or two people to process paper questionnaires, based on experience of the heavy workload required to process the returns during the preparation of the Community Plan in 2012.  To be further discussed at the next meeting, depending on the number of returns.

9        Reports from Focus Groups

Housing and Open space

Roger reported that he has been contacted by Simon Ellis of CAD architects as part of their community consultation related to a housing application that was due to be submitted in the summer.  He had advised that the NDP had not yet developed any policies and thus there was no basis for the NDP to make a contribution to this quasi-formal consultation. Rory agreed with this approach.

BETI

A meeting was held on the 11th of April with Stephen Horscroft, Economic Development Officer of Cornwall Council. He was supportive of the draft policies prepared for the business questionnaire.

Kevin reported attending a talk by retail expert Bill Grimsey on the 10th of May at Cornwall Council on the future of town centres.

A BETI meeting was held on the 13th of May when the number of business addresses on the list obtained from the Valuation Office was whittled down to 560.  Kevin put forward a proposal that Will would obtain a quote from Jeff Muir for producing 560 questionnaires (plus some spares), to be mailed out individually in an envelope with a return envelope. These would be sent out in early September.  This was approved unanimously.

Roger quizzed Kevin about the value to the NDP of the business questionnaire.  In response, Kevin put forward various points to support the case that it would be a useful exercise, both for the NDP itself as well as more widely.

Environment and Heritage

Chris reported on progress with the Local Landscape Character Assessment, with a substantial number of visits to different character types already undertaken. There was consideration of the prospect of using the services of Kas Statham to assist but no decision was taken.

10   Administration and Background Organisational Matters

Nothing to discuss.

11     Financial Matters

Ditto.

12     Any other Business

Kevin encouraged members to have a detailed look at the OCSI report with data for our parish, particularly on deprivation, issues that the NDP might be able to help with.

Roger talked about the tools available for preparing maps as working documents and for inclusion in the final NDP.  Confusion continues about the usefulness in this context of the ‘Cornwall Council Interactive Map’, freely available online, and the slightly different ‘Local Councils Interactive Map’ which requires a password to access (available on request from Roger, for NDP purposes only).  Discussions are on oing with technical sections within Cornwall Council, with the help of Kas Statham, the LLCA trainer.  Roger is also pursuing the potential for use of QGIS to produce suitable maps, with the help of a volunteer who already uses this programme.  Chris and Sue expressed an interest in being involved in any training.

13     Dates of future meetings for 2019

Tue 11th Jun
Wed 10th July
Thu 15th Aug
Tue 10th Sep
Wed 16th Oct
Thu 14th Nov
Tue 10th Dec

2019-04-10 Steering Group Meeting

Steering Group Meeting 10th April 2019
Minutes

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1       Public Participation

No members of the public attended.

2       Attendance and Apologies

SG members: Chris Ashby-Zwozdiak, Linda Boylen, Susan Dutson, Kevin Havill, Rory Jenkins, Roger Kayes, William Rogers

Observer: Michael Callam

Karen Colam, Andrew Bown & Phil Moore tendered apologies

3       Approval of Minutes of Meeting on 12th March 2019

The minutes were approved: proposed by RJ, seconded by RK, and accepted unanimously.

4       Matters arising

None

5       Discussion of the format of Steering Group meetings

This was not discussed, but will be a subject of the meeting on Thursday 16th May

6       Reports from Focus Groups

HOUSING – Report by Roger Kayes

  • There was no Focus Group meeting since that recorded in last SG meeting (12th March 2019).
  • RK, KH & WR attended a meeting with Imogen Day generally discussing the NDP
  • RK, WR and members of the PCC attended a ‘Meet the Planners’ presentation.  Perranzabuloe falls under Cornwall Council Area 4 .  The planners covering our parish are Tim Marsh and Glenn Lowe, under the leadership of Jeremy Content.  RK will arrange a meeting with these people.
  • RK raised for discussion the idea of exploring the merits of the allocation a large housing site in the NDP, against the background of several sources promoting the benefits to the community of such an approach. MC offered to arrange a meeting with Tim Marsh for an initial exploration of aspects of this option.  It was agreed that such an approach would, if adopted, carry the risk of rejection of the entire NDP at referendum stage, given the hostility within the parish to new large housing sites.

BETI- Report by Kevin Havill

See Appendix 1.

Environment & Heritage – Report by Chris Ashby-Zwozdiak

Two Local Landscape Characteristic Assessments (LLCA’s) have so far been completed, one for ‘The Girt in Perrancoombe, and the other at Callestick – both are examples of steep valley sides. Turn-out was good and Sue Dutson has collated the data collection forms into singe typed documents.

It was noted that Kathryn Statham, who fronts this initiative on behalf of Cornwall Council is prepared to undertake the work commercially on a Freelance basis.  Chris was asked to investigate this further, so that the SG can assess this, complete with indicative costing.

Chris and Sue intend to investigate involving the children at our local primary schools, Perranporth and Goonhavern with the LLCA process so that we can evidence participation and engagement with a wider demographic of the parish. This may well also aid participation and encourage greater uptake with the forthcoming survey.

A further meeting to decide where next to arrange LLCA’s will be arranged.

Questionnaire

The first draft of the Questionnaire is expected from the designers (Jeff Muir).  Comments have been received from various SG members, and some early corrections obtained.  These will be included in the draft, and then it will be sent to Phil Moore for a final independent check.  It is hoped to subsequently return these to Jeff Muir immediately after, so that these can be forwarded to the printer immediately after Easter.  Distribution to the parishioners is expected to be at the beginning of May.

All people who showed interest in the NDP will be asked by email to entice at least 5 of their friends to complete the form.

Additional forms and a deposit box will be available at Perranporth Sub-Post office; Londis Store, Goonhavern; Callestick Farm, and the Chiverton Arms.

Notices will be placed in shop windows, on notice boards around the Parish, as well as other visible locations.  It is possible that banners will be displayed in Perranporth.

WR will attempt to obtain another grant from ‘Localities’ to partially cover this exercise.

The initial idea of cream teas and ice creams for parishioners has been abandoned due to lack of people who can organise the day, and doubt about the number of people who would attend as well as doubts regarding its usefulness in getting more questionnaires completed.

7       Administration and Background Organisational Matters

None

8            Amendment of Terms of Reference and Declarations of Interests (DOI)

These were not discussed, but will form an early agenda item in the May SG meeting

9       Financial Matters

WR will attempt to get a grant from ‘Communities’ to cover the questionnaire and its distribution.

WR stated that money is available in the National Lotteries Community fund.  Thought must be given to future expenditure (eg help with Landscape Character assessment, and professional help (eg policy drafting).

10    Any other Business

None.

11    Items for next meeting

Discussion of the  Format of Steering Group Meetings,

12    Dates of future meetings for 2019

  • Thu 16th May
  • Tue 11th Jun
  • Wed 10th July
  • Thu 15th Aug
  • Tue 10th Sep
  • Wed 16th Oct
  • Thu 14th Nov
  • Tue 10th Dec

Appendix 1            Report from BETI

On 18th March BETI hosted a special meeting in conjunction with Douglas Boden and Patrick Polglase, officers from Cornwall Council who presented plans for the cycle network announced in a few weeks earlier. BETI had previously lobbied for -site money from the Highways England A30 Carland to Chiverton for cycle tracks. Highways England and Cornwall Council have allocated £19m for a system of four new cycle tracks including one from Perranporth to Newquay via Goonhavern. This track will link to others opening up a significant system. Design work is ongoing but the intention is to use as far as possible the old railway route diverting where necessary. The Camel Trail was quoted as the benchmark and Cornwall Council have the ambition that there will be significant health, recreation and economic benefits. We are asked by Cornwall Council to stay in contact and assist with design and routing input.

On the 3rd April at County Hall, Kevin Havill met Rebecca Cohen, the officer responsible for co-ordinating the OCSI reports at Cornwall Council and given the chance to check the underlying mapping data. Data is not collected on a parish basis but derived by merging that from smaller sub areas. It was possible to see that the current report accurately follows our parish boundary and is therefore reliable.

Oxford Consultants for Social Inclusion (OCSI) is a spin-out research consultancy from the Social Disadvantage Research Centre at the University of Oxford. Cornwall Council are subscribers to OCSI and we have been encouraged to make use of the OCSI findings. We commend all members of the steering and focus groups read this report as it is a useful analysis of the parish’s population, housing, health and work. It identifies issues we could seek to address.

Rebecca Cohen also has responsibilities for the group dealing with Health and Well-being matters. Further information regarding these issues is to be supplied by the council and BETI will include these within its area of interest co-opting members of the community to assist.

On 9th April the group met primarily to discuss the questionnaires and in particular the business one and to review the OCSI Insight report.

The objective of business questionnaire is that garner information to understand how the economy in Perranzabuloe works and be able to make provision to allow successful enterprises flourish in future. Moreover we are required to think about both the dormitory and working populations in Perranzabuloe.

Obtaining information about individual businesses located in the parish hasn’t been easy but matching the Valuation Office records against a listing of all post codes derived from the public questionnaire has produced more than anticipated a list of approx. 630 individual addresses. This of course doesn’t include people who are using their homes as workplaces .

It is requested that funding be allocated to enable the production, circulation and if necessary analysis of this questionnaire.  This is  likely to be in excess of £1000. A more precise costing will be made.

Steering Group Meeting 12th March 2019

Where: Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

Public Participation

No members of the public attended.

1.   Attendance and Apologies

SG members: Chris Ashby-Zwozdiak, Linda Boylen, Susan Dutson, Kevin Havill, Rory Jenkins, Roger Kayes, Phil Moore.

Observer: Michael Callan

Karen Colam, Will Rogers & Janine Branch tendered apologies.

2.    Approval of Minutes of Meeting on 6th February 2018

The minutes were approved subject to one minor change (the spelling of the new parish clerk’s name): proposed by RK, seconded by PM, and accepted unanimously.

3.      Matters arising

Rory reported that he had organised coaching on the use of Mail chimp and Word Press.

Following discussion about attendance of SG by the wider membership, Rory agreed to circulate to the SG a list of members, as part of the process of keeping an eye on who wasn’t regularly attending meetings.                                                                                                    Action: Rory

4.   SG Members should be requested to complete a ‘declaration of interests’ that could affect their impartiality in the Groups.  RK distributed a specimen document for the group.  This will be a subject at the next SG meeting.

5.   Discussion of the format of Steering Group meetings

There was a brief review of the format of SG meetings. Rory confirmed that, as chairman, he was intending to allow members of the public to introduce themselves and ask questions at the beginning of meetings.  They would also be welcome to ask questions at the end of the meeting.

6.      Reports from Focus Groups

HOUSING – Report by Roger Kayes

Roger reported that the Housing and Open space Focus Group had held a meeting to discuss the first draft of questions to go into the survey.  The amended questions had been circulated to the FG and passed on to William for inclusion in the questionnaire.  He summarised some of the points arising from the presentation given by the Government Housing Minister (Kit Malthouse) in Truro to parishes preparing NDPs.  These included the importance of good design in new housing developments and his desire to encourage HMI’s/Inspector’s to give progressively greater weight during appeals proceedings to NDPs as they move toward completion, as opposed to the current situation where they tend to be attributed with little weight until they have passed a referendum.

BETI- Report by Kevin Havill

The BETI Focus group has met on 13th and 23rd February, to choose questions for the public questionnaire.  In addition to the main questionnaire, they have prepared a business version which will involve visiting firms and completing a personal interview.

Environment & Heritage – Report by Chris Ashby-Zwozdiak

A meeting was held to combine the heritage questions suggested by Ryan and to fine-tune the environment questions now in the questionnaire.  She reminded members of the Local Landscape Character Assessment training that was planned for Saturday 16th March.

Questionnaire

There was extensive discussion of aspects of the questionnaire.  Rory proposed that the current version of the questionnaire was edited in detail by a sub-group of 3 people, before coming back to the SG in a couple of weeks time. Karen and Andrew (Bown) had expressed interest in being involved.  Rory offered to create a Doodlepoll to arrange a suitable date.
Action: Rory

The questionnaire has been sent to Sarah Furley of CC, and there is anticipation of feedback from her at the regular meeting with her tomorrow.  Kevin suggested that members each try and get a few people to test run the questionnaire at this stage, to get some feedback.

After considerable discussion, it was decided unanimously that there will be three £75 prizes to be used in a local shop, restaurant or other venue.  (The idea of sponsorship was raised, but the proposal adopted would not involve specifying the shop or other facility at which the voucher could be used, so as to maximise the choice open to the winners.)  The goal of the prizes is to increase participation.  Concerns about the conflict between the goals of maintaining confidentiality yet having contact details to notify winners would be resolved by having a tear-off part of the questionnaire; this would be separated immediately on receipt from the body of survey, and this part would be entered into the draw.  (A similar process would be developed for questionnaires completed online.)

7.     Administration and Background Organisational Matters

None

8.         Amendment of Terms of Reference and Declarations of Interests (DOI)

Roger apologised for not progressing this item in time for this meeting, as intended.  He had proposed in a note circulated to the chair and the new parish clerk that we introduce the category of ‘Associate Members’.  This would overcome the issue that people who do attend the SG but are not members, such as the clerk and the Cornwall Councillor Michael Callan, are not in fact supposed to be speaking during the SG meetings.  In addition, if we wish to ‘remove’ non-attending members from the SG membership itself, it could be a useful ‘half-way house’ to designate them as Associate Members so they could occasionally attend meetings and speak (but not vote).  Their skills would not be entirely lost to the NDP process, and psychologically it would be preferable for the individuals involved.

This proposal was unanimously approved.  Roger is to draw up a finished version of the proposed amendment to the ToR for circulation to the membership prior to the next SG meeting.  The finalised version of the DOI form to Rory in advance of the next SG meeting.  The DOI form would be completed by existing SG members, and by potential members prior to the decision being taken on their membership.                                                                                                                                          Action: Roger

9.     Financial Matters

None.

10.Any other Business

There was a brief report on the conference in Falmouth last week on NDPs and climate change.  Kevin reported that he is chasing an improved OCSI report through a CC officer.

11.Items for next meeting

None mentioned.

12.Dates of future meetings for 2019

Wed 10th April

Thu 16th May
Tue 11th Jun
Wed 10th July
Thu 15th Aug
Tue 10th Sep
Wed 16th Oct
Thu 14th Nov
Tue 10th Dec

Steering Group Meeting 6th February 2019

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

Public Participation

Anne & John Tranter (interested in the Environment & Heritage) Isobel Howard (interested in Housing ) and Phyllis James (interested in Environment & Heritage), attended for part of the meeting

Attendance and Apologies

Karen Colam, Kevin Havil & Janine Branch tendered apologies.

1.   Approval of Minutes of Meeting on 6th December 2018

The minutes were approved subject to certain corrections. These will be checked by Roger Kayes (RK) and then sent to Rory Jenkins (RJ) to place upon the web page.

Minutes (subject to amendments) were approved by RK, seconded by RJ and accepted unanimously.

2.      Matters arising

The Terms of Reference need to be revised to include proposals for appointment of new members to the SG and removal of non-participating members.  Amendment of the ToR requires that the item be put on the agenda in advance, and approved by two-thirds of the current SG membership.  RK proposed, and RJ seconded, that an agenda item be included for the next meeting.  RK agreed to prepare a note for that meeting.

3.      Discussion of the format of Steering Group meetings

Discussion upon the streamlining of meetings was discussed:  whether the public should be invited, whether the participation should be controlled, and whether more meetings were necessary to inform the public of progress on the NDP.  It was decided after a vote (proposed by RJ, seconded by RK) that the public should always be welcomed to attend but their participation should be limited to either the start or end of the meeting.  It was decided that it the SG should consider holding a public engagement meeting approximately every 3 months.

4.      Reports from Focus Groups

Each FG was tasked at the last meeting with coming forward with a summary list of what might be achievable in the NDP, to form the basis for generating the questionnaire.

HOUSING – Report by Roger Kayes

RK talked briefly about the list of 10 housing and open space issues that his group had brought forward.  From this list will be drawn questions for the forthcoming survey.  Linda Boylen (LB) reported on her work to prepare survey questions on the subject of specialist housing.

RK brought up the issue which had raised emotions at his FG meeting in January – whether to include in the questionnaire a question about Permanent Residence Policy (Second Homes Policy).  He brought it to this SG for a decision but this was pushed to a future SG.

BETI- Report by Kevin Havill

The BETI Focus group has met twice already this year on 17th and 23rd January, attended in each case by over a dozen participants. This included several new members to the group willing to help take the agenda forward.

The task set has been to examine other completed NDPs and those in hand to lift policies that are considered to be of particular relevance to Perranzabuloe. Currently the main focus has been on the NDPs for St Agnes, Roche, Illogen, Bude, Chacewater and Newquay. It is accepted that there will also be the need for other parish specific issues to be covered but given that many of these parishes have issues similar to Perranzabuloe looking at their plans is seen as a good starting point.

The group are currently considering a large PowerPoint presentation of policies already ‘borrowed’ and will at the next meeting be asked confirm, add or cull items from this base group. Having identified the main issues they  will then be able to assemble questions for the forthcoming household questionnaire and others specifically targeted towards business and commercial enterprises.

Initial policy selection is due to be finished by mid February and questions formulated in March.

Minutes of the meetings have been posted on the ‘www.perranplan.co.uk’ website

Environment & Heritage- Report by Christine Ashby-Zwozdiak (CAZ)

The first meeting since the public meetings in November – had 8 new participants other than SG and existing members of group.

CAZ went over her meeting with Cornwall Wildlife Trust in conjunction with points made by Sarah Furley in order to provide areas of focus.  The group discussed local green space designation, SUDS, wildlife provision, and views and vistas.

Request was made for help with the heritage aspect and CAZ has secured the valued assistance of Ryan Smith who has since provided much material and insight.

Although the meeting was useful CAZ expressed her concern that uptake is very low, that it is heavily Perranporth centric, and that many participants have not read the necessary literature regarding policy making and gained the sort of understanding required for the next stage. A huge amount of background reading is required here so that questionnaires are truly representative of what we wish to achieve, so rather than have another meeting, an explorative ‘homework task’ was set, via email, so that the FG has some solid material to work with at the subsequent meeting on Tuesday 12th Feb.

Local Landscape Character Assessment training is due to take place on Saturday 16th March 2019.

5.      Communication update

Questionnaire

WR (Will Rogers) produced a bar chart, indicating when actions would aim to be completed.  It was aimed to produce questions for forwarding to Sarah Furley by 6th March, allowing her one week to examine before going to print.  A copy of the proposed timetable accompanies these minutes.  It is hoped to organise the mail shot mid-April, with surveys returned in May.

It was proposed by Phil Moore (PM), seconded by RK, that WR as secretary has got the approval of the SG to appoint the appropriate person to produce the publications.  This was carried unanimously.  It was noted that Jeff Muir’s questionnaire when filled in online automatically go into ‘Survey Monkey’.  RJ reported that St Agnes is amenable to our cloning of their ‘Survey Monkey’.

On the basis of the four example questionnaires discussed, it was suggested by RJ that each FG does not propose more than ten questions, as a rule of thumb, or RK suggested 8 -12.

Many related issues were discussed.  CAZ was firm in the view that if we are going to include prizes to incentivise respondents, we should include prizes to attract different age groups.

It was agreed to hold a meeting on Wednesday 6th March to discuss the questions, prior to sending them to Sarah Furley.  This meeting would be in addition to the SG Meeting on 12th March, at which unresolved issues on the questionnaire would be considered.

6.     Administration and Background Organisational Matters

Support in the use of Mailchimp

RJ will organise for some coaching for SG members- date & time to be advised later. Mailchimp should be used for all group emails, ensuring that we are GDPR compliant.

Facebook Monitoring

A volunteer is needed to monitor the ‘Facebook‘ page.

Mapping

RK reported that he had done some work on mapping for the purposes of the NDP.  He advised that through the PC, we have access Ordnance Survey and associated data via the Public Service Mapping Agreement (PSMA).  Data downloads have to be handled through a GIS system, such as QGISI.  RK can advise further.

Declarations of Interests

It had been agreed that members should be requested to complete a ‘declaration of interests’, as a basis for keeping an eye on the balance in the SG between pro-development and pro-conservation members and conflicts of interest that might arise.  RK distributed a specimen document to the group, and this was discussed.  It was agreed that RK draw up a finished version of this document, adopting amendments suggested, for circulation to RJ for agreement, and then to members of the SG.

7.     Financial Matters

The principle of allowing a set sum of money per Focus Group for incidental expenditure was discussed, but not finalised.

The parish clerk will investigate cost of photocopying using PC copiers.

8.     Any other Business

No new issues raised

9.     Items for next meeting

Focus Groups incidental expenditure.

10. Dates of future meetings for 2019

 

Wed 10th April

Thu 16th May
Tue 11th Jun
Wed 10th July
Thu 15th Aug
Tue 10th Sep
Wed 16th Oct
Thu 14th Nov
Tue 10th Dec

 

Appendix 1 – List of Attendees
Chris Ashby-Zwozdiak Rory Jenkins Anne Tranter
Tattianna Cant Michael Callan Roger Kayes
Isobel Howard Susan Dutson Phil Moore
Linda Boylen Phillis James William Rogers
John Tranter

 

 

    

 

 

  

Steering Committee Meeting – 6th December, 2018

Proposed Agenda

  • Attendance and Apologies
  • Approval of Minutes of Meeting on 16th October 2018
  • Matters arising
  • Communication update
  • Discussion of Public Meetings
  • Social Media co-ordinator
  • Other issues:
    • Text messaging system
    • Bulk emailing.
  • Reports from Focus Groups  (Deferred until January 2019 meeting)
  • Project Planning (Deferred until January 2019 meeting)
  • Financial Matters (Deferred until January 2019 meeting)
  • Procedure for membership of Steering Group
    • Also declaration of interests. Chris & Kevin email said yes.
    • – Alison Barrett from the Perranporth school
  • Any other Business
    • Structure for agreeing dates for future meetings.
      • Could at each meeting set the date of the next 3 months of SG meetings (which once established would mean the one in 3 months time.
      • Could always be the 2nd week of the month and rotate around being Monday, then Tuesday, then Thursday OR Doodle Poll of SG members.
    • Christmas drinks meet up
      • Karen has suggested the 15th at the Seiners, who are having a dinner for local businesses that is fully booked, but the party is open to all.
    • Meeting with Immogen of CC NDP team. Monday 10th December 9am.
    • Perranporth Christmas market stand.
    • We, ages ago, were going to see if we could get, from the Parish Council the raw data that went into the Parish Plan. Has this been progressed ?
      At the same time and related, we were going to ask if there was a copy of the Parish Plan survey questionnaire that we could have. Progressed?
  • Items for next meeting
    • Date of Jan, Feb & March meetings
    • Fast track our 1st NDP considering Lord Falmouth land ?

 

 

Rory email sent 2018-11-23 re Declare our vested interests re the NDP

At the meeting pre the public meetings it was brought up that in Oxfordshire a group of developers managed to take over an NDP.

In the discussion it was agreed that we don’t have a problem with the interests and views of developers to be part of the Steering Group, but that we didn’t want this to swamp / dominate.

So to avoid this risk it was discussed that we should all declare, and have this put on the Website, what our interests are.

It was agreed that this is something we should discuss at the next public SG meeting.

– William, can this please be put on the agenda.

Assuming it does get agreed, my draft declaration would be along the lines of what I’ve put below.

– comments very welcome. I’m trying to set out what I see as my situation with it’s potential vested interests and to also more broadly set out my interest in the local NDP.

I own and live in a house in Perranporth. I mostly work from home for a company that builds and maintains Websites for their client base. We Air B&B rent out a self-contained section of our property.

Ever since I moved to Perranporth in 2005 I’ve seen the village and wider parish evolving in a way that I don’t always feel reflects the wishes and ambitions of those who live and work here. There is a strong need for housing provision, in particular for those just starting out, that I feel needs more balance with the evolving and not evolving capacity of what is here. For example the sewage and drainage system, green spaces, the natural environment, employment and business opportunities. I’m also a relatively recent parent to twins, where I’m concerned about the level of local schools and other facilities for younger people.

Regards

Rory

 

 

Rory email sent 2018-11-23 re
How to we accept more people to the Steering Group?

Hi,

For those at the meeting ahead of the public meetings, it came up that Roger spoke with me about how we deal with this.

We probably don’t want a Steering Group (SG) that gets too big.

We probably don’t want SG members that don’t contribute.

Our conclusion was that if anybody wants to join the SG that the process should be:

  1. They attend 2 or 3 SG meetings, so that they can learn more about what is going on and we can hopefully also learn about them.
  2. They live +/or work in the parish.
  3. If they confirm they’d still like to join the SG, then we have a vote of existing SG members where majority yes or no determines their request.
    1. If it’s a no, it can be revisited in 6 months ?
  4. The same should apply to anybody joining a Working Group ?
  5. We should look at the attendance record and if a SG member doesn’t attend 4 consecutive months of meetings, they’ll be contacted to check they wish to remain on the SG or not. If an SG member doesn’t attend 6 consecutive months of meetings, the next SG meeting will vote if that person is to stay on an SG member or not.
    1. If yes, who can look through historic minutes to identify who isn’t regularly attending?

These are very much rough notes / thoughts !

So feedback welcome.

 

 

Rory email sent 2018-11-23 re
Perranzabuloe NDP Social media person(s)

Hi,

A thought / question.

Post the public meetings, there’s been a good increase in the level of conversation about development and the NDP in the parish.

Would it be an idea for 1 or 2 people to be given the role of monitoring Facebook (and any other social media that ends up being used) so as to potential respond with their view on questions / issues and also to report back to the Steering Group (SG) meetings on the main topics being discussed and any interesting ideas for the SG to consider.

– the public meetings brought forward ideas for the SG to consider ….

If we don’t have 1 or 2 (or more) allocated people, then we are assuming that those of us who do look at Facebook etc. will notice and report back on anything pertinent to the SG.

I personally don’t have time to monitor the main Facebook Groups, although I do look at them from time to time.

– I’m auto notified and deal with anything flagged to Admin for the groups where I’m an admin, which is 3 groups and 1 page, including the Please Listen Perranzabuloe Parish Council Group and our NDP Group and page, but that is different from monitoring all posts.

William, can you again put this down on our growing list of agenda items.

Regards

Rory

Steering Group Meeting 6th December 2018

Perranzabuloe Neighbourhood Development Plan
Steering Group Meeting –Thursday 6th December 2018
Minutes – (Approved)

1 Introduction Attendance and Apologies

RJ welcomed all new attendees and outlined the aims of the NDP, and the methods that the organisation would follow to achieve success. He outlined what could possibly be achieved, as well as issues that could not be influenced.

Apologies were received from Kevin Havill & Andrew Bown. Eighteen people, including 9 from the Steering Group attended. (Listed in Appendix 1).

2 Approval of Minutes of Meeting dated 22nd April 2018

Proposed by by Roger Kayes, seconded by Linda Boylen and approved unanimously.

3 Matters arising

The new NDP hotline for contacting the NDP by the general public is 01872 463572.  This is presently routed to Rory’s mobile, but will be transferred to William’s in time,

    • Action Point – RJ

4 Communications update

Public meetings discussion

The programme prescribed for the developing, printing and distribution of the flyers was achieved. The public meetings attracted a total in excess of 160. 130 filled in the forms to sign up to the NDP, and hopefully assist in its production. The meetings have been regarded as a success, producing much discussion throughout the Parish.

Social Media Co-ordinator

Philip Henwood and Chris Ashby-Zwozdiak have volunteered to coordinate the social media for the NDP.

  • Action Point – PH/CA-Z

Other Issues

RJ has created a database of names details and  preferences on ‘Mailchimp’

5 Reports from Focus Groups

No reports were received from Focus Groups. The Groups are tasked for meeting up (including new people who expressed interest at the public meetings), and preparing to report at the next SG. It was agreed that reports would focus on substantive, on-the-ground issues that they believed could go into the NDP and achieve benefit for the community.

  • Action Point – RK/KH/CA-Z

6 Project planning

The SG aims to be able to send out the questionnaire to all residents of Perranzabuloe before Easter 2019

7 Financial matters

A grant of £4,000 has been received from ‘Localities’ to cover the cost of production and distribution of the first flyer

8 Adoption and Dismissal of Group Members

A method of adoption of new SG & FG members should be put into practice. Roger Kayes was to confirm any statutory limit on the size of the Steering Group (SG), but it was felt it should not exceed 15 to 20.

Anybody wishing to join the SG should attend 2 or 3 SG meetings to confirm that it’s what they expect and that they still wish to be a part of the central team. If they still want to join the SG, they should then get an existing member of the Steering Group to propose them as well as a seconder. This will then be put to a vote of the existing SG. It was suggested by RJ that SG members who miss more than 3 out of 4 meetings should be contacted to determine what were their long term plans regarding the group.

Prospective new members should be directed to the documents page of the www.perranplan.co.uk Website which includes links to more information on NDP’s, including other Cornwall NDP’s and NDP examiners reports.

Membership of the Focus Groups will be down to the heads of the Focus Groups and escalated to the SG if needed.

  • Action Point – RK/KH/CA-Z

The terms of Reference for the NDP shall be revised to reflect these decisions.

  • Action Point – RK

9 Any other business

Questions were asked regarding the school requirements of the Parish.  It was explained that this was outside of the NDP’s remit.  However land can be identified for educational needs- Similarly land can be identified or other needs (e.g. Health Centres)

It was agreed that all members of the Steering Group and Focus Groups would write up a brief introduction about themselves and yes/no answer to some interest questions. These write ups would be placed upon the web site..William Rogers would prepare this in relation to property development interests, but also to confirm that the person lives +or works in the parish. The introduction and standard question responses will be put on the Website and a record kept by our NDP secretary

By way of example, Rory Jenkins has written up his introduction (see appendix 2)

10 Items for next meeting

Reports from Focus Groups

11 Date of next meeting and closure

The next meeting was scheduled for Thursday 7th February 2019.  It is aimed to hold SG meetings in the second week of each month, moving from Tuesday to Wednesday to Thursday month by month.  Consequently the provisional dates for 2019 are:-

  • Thu 07th February
  • Tue 12th March
  • Wed 10th April
  • Thu 16th May
  • Tue 11th Jun
  • Wed 10th July
  • Thu 15th Aug
  • Tue 10th Sep
  • Wed 16th Oct
  • Thu 14th Nov
  • Tue 10th Dec

The meeting finished at 9.15pm

 

Appendix 1 – List of Attendees

  • Chris Ashby-Zwozdiak
  • Karen Colam
  • Sion Jones
  • Richard Barrett
  • Julie Dutson
  • Roger Kayes
  • Alison Barrett
  • Susan Dutson
  • Phil Moore
  • Linda Boylen
  • Keith Everest
  • William Rogers
  • Janine Branch
  • Phillip Henwood
  • Ron Spence
  • Michael Callam
  • Rory Jenkins
  • Scott Wilson

Appendix 2- Rory Jenkin’s Personal Introduction

I live, with my wife and young kids, in our Perranporth (Droskyn) property. We Air B&B rent out a self-contained section of our property. I mostly work from home, for a company that builds and maintains Websites for their client base. Ever since I moved to Perranporth in 2005 I’ve seen the village and wider parish evolving in a way that I often feel doesn’t reflect the wishes and ambitions of those who live and work here. There is a strong need for housing provision, in particular for those just starting out, that I feel needs more balance with the evolving and not evolving capacity of what is here. For example the sewage and drainage system, green spaces, the natural environment, employment and business opportunities. I’m also a relatively recent parent to twins, where I’m concerned about the level of local schools and other facilities for younger people.

2018-10-16 Steering Group Meeting

Perranzabuloe Neighbourhood Development  Plan

Steering Group Meeting – Minutes

Wednesday 16th October 2018

1. Attendance and Apologies

Apologies were received from Janine Branch, Phil Moore & Andrew Bown. Eight people, including 7 from the Steering Group attended. (Listed in Appendix 1).

2. Approval of Minutes of Meeting dated dated 22nd April 2018

Proposed by Rory Jenkins (RJ), seconded by Roger Kayes and approved unanimously.

3. Matters arising

It was proposed by KC, seconded by RK that RJ set up the new NDP hotline for contacting the NDP by the general public. Its number will be 01872 463572.

Linda Boylen has requested to become actively involved with the SG. This was welcomed by the SG. Similarly, she is to become a member of the Housing Focus Group.

4. Communications update

Details of timings for the Flyer and of public meetings were confirmed. These are as follows: _

  • Design Completed mid October
  • Printing and Distribution Completed 10th November
  • Public Meetings: _
    • Goonhavern Tuesday 20th November
    • Perranporth Wednesday 21st November
    • Blackwater (Chiverton Arms) Tuesday 27th November

The remainder of the meeting was an analysis of the draft flyer as produced by Jeff Muir (Design Consultant responsible for producing the flyer and poster).

5. Reports from Focus Groups

None – see item 4.

6 Project planning

No discussion.

7 Financial matters

None arising.

8 Any other business

It was suggested that the NDP is represented at the Christmas Market. WR has booked a space with the organisers

9. Items for next meeting

The Flyer and public meetings.

9 Date of next meeting and closure

The next meeting will be decided in line with the publication of the Flyer as well as the scheduled public meetings.

The meeting finished at 9.45pm.

Appendix 1 – List of Attendees

Michael Callan (PPC Representative)

Steering Group
Chris Ashby-Zwozdiak
Kevin Havil
Rory Jenkins
Roger Kayes
Linda Boylen
Karen Colam
William Rogers

Steering Group Meeting –16th October 2018

1         Attendance and Apologies

Apologies were received from Janine Branch, Phil Moore & Andrew Bown.  Eight people, including 7 from the Steering Group attended. (Listed in Appendix 1).

2         Approval of Minutes of Meeting dated 22nd April 2018

Proposed by Rory Jenkins (RJ), seconded by Roger Kayes and approved unanimously.

3         Matters arising

It was proposed by KC, seconded by RK that RJ set up the new NDP hotline for contacting the NDP by the general public.  Its number will be 01872 463572.

  1. Communications

    update

Details of timings for the Flyer and of public meetings were confirmed.  These are as follows: _

Design                                                  Completed mid October

Printing and Distribution               Completed 10th November

Public Meetings: _

Goonhavern                                                     Tuesday 20th November

Perranporth                                                     Wednesday 21st November

Blackwater  (Chiverton Arms) Tuesday 27th November

Linda Boylen has requested to become a member of the Steering Group (SG)  This was unanimously welcomed and accepted by the existing members of the  SG.  Similarly, she is to become a member of the Housing Focus Group.

The remainder of the meeting was an analysis of the draft flyer as produced by Jeff Muir (Design Consultant responsible for producing the flyer and poster).

5         Reports from Focus Groups

None – see item 4

6         Project planning

No discussion.

7         Financial matters

None arising.

8         Any other business

It was suggested that the NDP is represented at the Christmas Market. WR has booked a space with the organisers

  1. Items for next meeting

The Flyer and public meetings.

9         Date of next meeting and closure

The next meeting will be decided in line with the publication of the Flyer as well as the scheduled public meetings.

The meeting finished at 9.45pm.

Appendix 1 – List of Attendees

Michael Callan (PPC Representative)

Steering Group

Chris Ashby-Zwozdiak

Kevin Havil

Rory Jenkins

Roger Kayes

Linda Boylen

Karen Colam

William Rogers

2018-09-19 Steering Group Meeting

Perranzabuloe Neighbourhood Development  Plan

Steering Group Meeting – Minutes

Wednesday 19th September 2018

1. Attendance and Apologies

Apologies received from Phil Moore & Karen Colam,.  Ten people attended including seven members of the Steering Group (listed in Appendix 1).

RJ explained the rationale of the proposed NDP for the new attendees

2. Approval of Minutes of Meeting dated 22nd April 2018

Proposed by Rory Jenkins (RJ), seconded by Kevin Havill and approved unanimously.

3. Matters arising

RJ is to set up the new NDP hotline for contacting the NDP by the general public.

Linda Boylam has requested to become actively involved with the SG.  This was welcomed by the SG.

4. Communications update

Nick Joy has resigned his post as Communications Chairman.  Will Rogers is at present continuing the work started by him.  A ‘changeover’ meeting was held between Nick and Will on Monday 17th September.

The first flyer is expected to have its design significantly completed by Mid October, such that it can be approved by the Steering Group meeting on Tuesday 16th October.

It has been agreed to secure the services of Jeff Muir as professional designer to assist in the design, and production of the flyer.

The flyer will be distributed by early November

Public meetings will be held in Perranporth, Goonhavern, and the Blackwater area during the later part of November.

A budget of £4,000 for the flyer was approved by the SG, ie significantly more than the costing originally estimated earlier.  Costing breakdowns together with a provisional  task list,  are included in Appendix 2.

5. Reports from Focus Groups

BETI (Business, Employment Transport & Infrastructure)

The last BETI meeting was held on Wednesday 23rd May.  Kevin Havill’s report  forms  Appendix 3 of these minutes.

Environment & Heritage

No meeting has been held since 22nd May-  hence no report has been made.

Housing

RK reported that in early June he had attended a meeting with Sarah Furley and Imogen Day of Cornwall Council’s NDP team at one of their quarterly surgeries.  Among the various issues discussed, he raised the issue of whether we can get advice from Development Control Officers in our area about the potential value of policies that we would like to develop.  From Cornwall Council’s perspective it will be fine if we approach Glen Lowe who deals with a large number of applications in this area.

RK also briefly reviewed his perspective of the ongoing controversy in Crantock, following the approval given in early June to a specific housing development.   The PC interprets this decision as contrary to the NDP that had passed at referendum in May and it is currently crowd-funding a judicial review of this decision.  While we don’t know the grounds for the review, one of the issues is whether the need for Affordable Housing has already been addressed by existing planning permissions within the parish (which would mean that there is little reason for approving the application).  Dimensions of this are: one of the sites approved looks unlikely to come forward, leaving a shortfall: the NDP aims to cover the period to 2030, and more people are likely to come forward onto the Home Choice Register (housing list) during the next few years.  RK expressed his intention to pursue the issue of phasing of development over the plan period.

There followed discussion of the implications for this line of thinking for our parish: the requirement that new housing developments are permitted to provide further Affordable Homes for those on the Home Choice Register, with a preference for this parish.

CA-Z queried whether or not the use of SUDS for storm water drainage should be included within the NDP.

6. Project planning

This was dealt with in ‘Matters arising’.

7. Financial matters

None arising.

8. Any other business

It was suggested that the NDP is represented at the Christmas Market.

9. Items for next meeting

The Flyer

10. Date of next meeting and closure

The next meeting will be on Tuesday the 16th October in the Parish Council offices in Perranporth.

The meeting finished at 8.45pm.

Appendix 1 – List of Attendees

Steering Group:    
Chris Ashby-Zwozdiak Kevin Havill Rory Jenkins
Roger Kayes Michael Callan William Rogers
Janine Branch    
Others:    
David Charlton Linda Boylan  Lavinia Hughes

2018-05-22 Steering Group Meeting Minutes

Perranzabuloe Neighbourhood Development  Plan

Steering Group Meeting – Minutes

Tuesday 22nd May 2018

1          Attendance and Apologies

No Apologies received.  Fifteen people attended including twelve members of the Steering Group (listed in Appendix 1).

2          Approval of Minutes of Meeting dated 22nd April 2018

Proposed by Rory Jenkins (RJ), seconded by Will Rogers (WR), and approved unanimously.

3          Matters arising

William Rogers (WR) reported on progress on the preparation of the project plan.  Certain members have had sight of the full spreadsheet, that was considered to be too detailed.  WR will produce a summary spreadsheet (some 8-10 rows long) and present it at the next SG meeting.

WR also reported that he has requested to withdraw the application for funding from the Co-op, since it was not possible at this stage to demonstrate a watertight financial arrangement (given that no financial officer is available in the Parish Council (PCC). The Coop accepted our withdrawal, and invited us to reapply at a later stage when the next tranche for grants became available. Action-WR

The application for Community Grant funding submission has not yet been prepared, since no firm costs have been determined. There is in the order of £9000 available subject to detailed estimates.  At present the Parish Council has earmarked up to £15,000 for the NP. It was asked whether the Community Grant can be applied for retrospectively. WR will investigate.

It has been suggested by the present PPC that we could have our own bank account and cheque book, actually accounting to them. However this will be up to the new Council (elections due end May) to agree to this procedure.  Karen Colam will request that an item be inserted onto the next PPC meeting to discuss this. Action-KC

Roger Kayes (RK) has prepared the copy for the housing section for the forthcoming flier, and submitted these to NJ.

Michael Callan & Karen Collam have agreed to be co-opted onto the SG.

KC is to contact Cornwall Chamber of Commerce regarding the provision of a list of names and addresses of businesses in the parish. Action-KC

Discussion continued regarding the planning permission for the Oyster Bay development.  RK will investigate the grounds upon which 365 days per year of residence can be granted for holiday homes. Action RK

Following the question at the previous meeting regarding the advertising of holiday homes with 365 days per year residence, that  seemed to make them dwellings, RK asked whether Michael Callan could clarify the situation.  MC pointed out that these adverts concerned the recent application by the Oyster Bay company for a new site to the north of Goonhavern, heading out toward the A30 where there is a wind turbine and that this site will allow for 365 days per year occupancy.  This will not be classified as housing and there will be no affordable housing provision. Simon Jefferies suggested this was because mobile home-type developments involve only change of use of land, not development as in the construction of buildings.  The BETI focus group claim them as businesses but haven’t done any work on this as yet.

A meeting was held with South West Water, primarily with the PPC.  However the NDP was represented.

Rory summarised his perspective that SWW can cope with foul drainage from new developments, but they cannot cope with the ingress of storm water run off as well as the foul water. If quantities of storm water could be diverted away from the sewerage, it could free up capacity for new developments. Points of interest to the NDP were the Llanelli  Memorandum of Understandingwhere a new developer was obliged to provide sufficient space in the sewerage by restricting a determinable amount of storm flow from the system to free up space for the new foul drainage. It is possible that a similar provision could be included in the Perranzabuloe Neighbourhood Plan.

SWW will look at the ingress of storm water into the pumping systems as well as ways of alleviating this. Storm water control is managed by the water authorities, local authorities,  Environment Agency and DEFRA.

Flooding at Hendrena and Bolenna will be examined by SWW.  SWW will also examine the mechanisms used to advise the community upon river spillages in the winter months. Road drainage can be alleviated by regrading around manhole covers and road cross-falls to avoid  flooding.

WR will contact SWW in some 6 months time.  Action-WR

Major expense from Water Authorities needs to be included in the Management Plans and the 5 year funding requests (presently PR19).  We would need to get the work included in the PR24 (2024) funding request. Action RJ/KH

KH reported that a national list of business addresses in ‘Access’ format is available from The Cornwall Property Valuation Office. RJ can arrange for these to be transposed into Excel or equivalent format.  Names of businesses however will not be available. Action-RJ/KH

4          Communications update

Details of options of designing, printing and distributing the flyer were presented by NJ and discussed (included in Appendix 2 to these minutes).

It was agreed that the distribution of Flyers should be delayed until September/October when the holiday period has passed. Action-NJ

It was agreed to employ Jeff Muir to design and supervise the printing of the flyers.  This is based upon previous experience with other NDPs in Cornwall.  An estimated sum of £4,000 to allow for contingencies etc, should be allocated for the total cost of the first ‘mail shot” contingencies, poster campaign and public meetings. Action-NJ

 

5          Reports from Focus Groups

            BETI (Business, Employment Transport & Infrastructure)

The next BETI meeting has been scheduled for Wednesday 23rd May- i.e. one day after this meeting.  Hence there is no BETI information to be included in these minutes.

The BETI group will be headed by Philip Moore in KH’s temporary absence overseas.

            Environment & Heritage

Chris Ashby-Zwozdiak chaired a meeting on 2nd May. Minutes are included in Appendix 3.

            Housing

Roger Kayes raised the issue of Community Infrastructure Levy (CIL) funds and that in the future, substantial funds could become available to the parish from this source, when the regulations are introduced in Cornwall (probably at the end of 2018). A parish that has a NDP would receive 25% of the levy of qualifying developments, mainly housing in Perranzabuloe, and this could be in the region of £10,000 per dwelling.  A parish with no NDP would receive 10% less.  RK has foreseen a role for the NDP process in surveying the parishioners as to their priorities for spending this money, but Michael Callan rejected this idea – it will be the PCC that decides how this money is spent.

RK summarised the housing completion data for the parish (albeit provisional) prior to the publication, probably in August provided by CC, showing the large number of housing completions in the last two years. This data is reproduced here in Appendix 4.

RK and Will Rogers reported on their perceptions during their visit to the St Agnes exhibition of the pre-submission version of their NDP,  as well as the enthusiasm and inspiring ideas they came away with.  It was recommended that members read the report, available at http://stagnesndp.org/wp-content/uploads/2018/04/St-Agnes-NDP-v4-Pre-submission-version-23-4-18.pdf.   (This link will be posted on the Perranplan website).

6          Project planning

This was dealt with in ‘Matters arising’.

7           Financial matters

None arising.

8          NDP Hotline

A hot line for contact will be set up. RJ is to investigate the use of a bespoke mobile that can be managed by anybody in the steering group.  An ‘0345’ number will be assigned to this. Action-RJ

9          GDPR

RJ  assured the Meeting that under the terms of our Privacy Policy on the NDP website, it is in order to hold information solely for the progressing of the NDP.  People not wishing their information to be held should advise accordingly.

8          Any other business

Christine ZA is due to send out the Wildlife map to the SG.  She intends to undertake the Landscape Character Assessment in the autumn.

RK reported that he had taken some photos specifically for the website and passed these on to RJ, and encouraged others to do so.  In the context of St Agnes’s use of aerial photographs in their publicity material, he wondered if we should approach the person who took their shots of the five main villages in the parish, to get us similar resources.  RJ advised care in paying for that, given legal complexities. Others referred to the drone photos used in the Perranporth Community Facebook page, and that perhaps we should use those.

10          Items for next meeting

Discussion of the Flyer

11          Date of next meeting and closure

The next meeting will be on Wednesday the 13th June in the Parish Council offices in Perranporth.

The meeting finished at 9.45pm.

 

Appendix 1 – List of Attendees

Steering Group:
Chris Ashby-Zwozdiak Karen Colam Susan Dutson
Kevin Havill Rory Jenkins Nick Joy
Roger Kayes

Janine Branch

 Phil Moore

Michael Callan

 William Rogers

Andrew Bown
Others:
Simon Jeffrey Angela Maynard Maxine Young

Appendix 2 Communications update 22nd May 2018

  • Initial Flyer:
    • Meeting of FG leaders and Environmental members
    • Decisions:
      • A3 not A4 (Cost rise from £200 to £400),
      • Decided the FG information on the flyer would not get the Public’s attention. Another approach has been discussed and needs to be drafted, then offered to a Graphic Designer.
      • Space needs to be given for address and Freepost return.
      • Printer ‘can’ print addresses directly to the flyer from spreadsheet
      • Freepost is worth the cost
      • Delivery method ‘Should’ be the Post Office
      • Flyer goes out as part of a promotion campaign (posters, meetings around the parish, etc)
      • Timing is very important – Get it right!
      • Pay a Graphic Designer if it means getting it right
  • Next Communications actions:
    • Develop the flyer and get to Graphic designer.
    • Provide WR with list of items to purchase for consultations
  • Website
    • Statement: The website is looking great. Well Done Rory & Team.
    • Put SW Water meeting notes to website. Under all FG tags
  • NDP Hotline
    • a form of communication for people without internet
    • Proposed using a spare mobile phone with a PAYG SIM card for the NDP
    • It could be used just as an answering message service. Will Rogers has offered his mobile number instead of an NDP number.
    • KC and RJ said they would look into the cost of 0345 numbers and VOIT(?). These numbers can then be diverted to SG members phones or voice mail messages.
  • Costs of Flyer, including Postage – see spreadsheet appendix
    • NJpresented estimations from two printers/Graphic Designers from my working spreadsheet.
    • We need 3000 flyers for residential and 2000 for business and handouts
    • Post office costs are stamps for delivery to non-Perranporth wards and Post Office flyer drop to Perranporth (all TR6 0) homes.
    • This was the most cost effective postage solution that also satisfies the NDP guidelines for later scrutiny.
    • A Freepost address should be set up for any postal returns.
    • The Graphic Designer (Jeff Muir) estimated his costs at £500. The SG felt that this was too low and should be doubled to ensure costs are covered.
    • Prevision should also be made for Posters design and publication.
    • A budget of £4000 was proposed to be put to the PC.
    • NJ to liaisewith Jeff Muir and obtain quotations from printers
    • Community Magazine Printers in Cornwall are a Parish Council magazine printers with a good eco-friendly ethos.
    • Preferred option is Jeff Muir to design and Community Printing to print

 

Flyer Print Costs
Company No. to print Total Cost Print A4 Print A3 Arrangement +Design +Postage Freepost
Boscawen (Quote) 2750 £356.80 £256.80 £100.00 £250.00 £1,432.20 £0.38
Boscawen (Quote) 2750 £386.80 £286.80 £100.00 £500.00 £1,432.20 £0.38
Boscawen (Estimate) 5000 £1,121.45 £521.45 £100.00 £500.00 £1,432.20 £0.38
Parish Magazine Printing 3000 £235.00 £195.00 £40.00 N/A N/A N/A
Parish Magazine Printing 6000 £430.00 £390.00 £40.00 N/A N/A N/A
Parish Magazine Printing 3000 £430.00 £390.00 £40.00 N/A N/A N/A
Parish Magazine Printing 5000 £690.00 £650.00 £40.00 N/A N/A N/A
 

 

 

 

 

 
Freepost return @ 38p 2nd Class
Postage Costs   1st @ 67p 2nd @ 58p Maildrop   5% 10% 15%
Perranporth 1886 £1,263.62 £1,093.88 £500.00 £35.83 £71.67 £107.50
Goonhaven 483 £323.61 £280.14 for up to £9.18 £18.35 £27.53
Penhallow 253 £169.51 £146.74 7000 £4.81 £9.61 £14.42
Rose 237 £158.79 £137.46 Houses £4.50 £9.01 £13.51
2859 1915.53 1658.22 £54.32 £108.64 £162.96
Freepost set up cost £116.00
Preferred Option 3000 £2,157.30 £390.00 £40.00 £500.00 £1,064.34 £162.96
Extra for hand-outs 2000 £260.00 £260.00
£2,417.30

 

Appendix 3 Environment & Heritage update 22nd May 2018

 

 

Environment & Heritage Meeting Notes – Wednesday 2ndMay 2018 7.30pm at the Tywarnhayle Inn 

  • Present:
  • Steve Adams
  • Chris Ashby-Zwozdiak
  • Sue Dutson
  • KevinHavill
  • Nick Joy
  • Roger Kayes
  • Angela Maynard

 

  • Chris apologised for having no fixed agenda as such, due to treading water until launch of fliers.

 

  • We had a discussion regarding the omission of specific protection for county wildlife sites from the NPPF revisions and the need to respond to the consultation, however, despite this, it was agreed that these areas remain reasonably well protected and it will take several years before any revision is embedded.

 

  • We discussed the need to utilise the CWT map, and eventually theLLCA to inform spatial planning for conservation such as linking wildlife corridors.

 

  • Discussion ensued regarding the possibility that under the NP certain areas of land could be designated with caveats for development (i.e. having stipulations that key vulnerable sites could only be developed in certain ways).

 

  • Discussed the Community orchard scheme in Newquay which is an amazing resource for the community, where the land was gifted to the people of Newquay by the Duchy. Perhaps a similar wealthy land owner could be persuaded to do something similar for Perranzabuloe? Mentioned that we have no allotments within the Parish and that community schemes such as these could form part of our wish list or could be cited as suitable development for certain areas of vulnerable land within the parish.

 

  • We all had a good look at the CWT maps and more detailed analysis is available should we require it.

 

  • Chris asked about obtaining the designation status for the grading of agricultural land.Roger said he would help with this.

 

  • Brief discussion on the formation of settlement boundaries and the criteria we would use to do so, but was agreed that it was too early in the process without having completed the LLCA to formulate any policies on this.

 

  • Discussions then turned to Communications (see Nick’s notes)

 

  • Meeting concluded at around 9.30

 

 

 

Appendix 4    Monitoring data for housing to end March 2018

Note the data for 2017-2018 are provisional at this stage (that is, they may alter by <10).

Total Housing Completions

 

Housing Commitments at end of March 2018

 

Note this includes the 134 on Penhale Camp.

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