Approval of Minutes of Meeting on 16th October 2018
Matters arising
Communication update
Discussion of Public Meetings
Social Media co-ordinator
Other issues:
Text messaging system
Bulk emailing.
Reports from Focus Groups (Deferred until January 2019 meeting)
Project Planning (Deferred until January 2019 meeting)
Financial Matters (Deferred until January 2019 meeting)
Procedure for membership of Steering Group
Also declaration of interests. Chris & Kevin email said yes.
– Alison Barrett from the Perranporth school
Any other Business
Structure for agreeing dates for future meetings.
Could at each meeting set the date of the next 3 months of SG meetings (which once established would mean the one in 3 months time.
Could always be the 2nd week of the month and rotate around being Monday, then Tuesday, then Thursday OR Doodle Poll of SG members.
Christmas drinks meet up
Karen has suggested the 15th at the Seiners, who are having a dinner for local businesses that is fully booked, but the party is open to all.
Meeting with Immogen of CC NDP team. Monday 10th December 9am.
Perranporth Christmas market stand.
We, ages ago, were going to see if we could get, from the Parish Council the raw data that went into the Parish Plan. Has this been progressed ?
At the same time and related, we were going to ask if there was a copy of the Parish Plan survey questionnaire that we could have. Progressed?
Items for next meeting
Date of Jan, Feb & March meetings
Fast track our 1st NDP considering Lord Falmouth land ?
Rory email sent 2018-11-23 re Declare our vested interests re the NDP
At the meeting pre the public meetings it was brought up that in Oxfordshire a group of developers managed to take over an NDP.
In the discussion it was agreed that we don’t have a problem with the interests and views of developers to be part of the Steering Group, but that we didn’t want this to swamp / dominate.
So to avoid this risk it was discussed that we should all declare, and have this put on the Website, what our interests are.
It was agreed that this is something we should discuss at the next public SG meeting.
– William, can this please be put on the agenda.
Assuming it does get agreed, my draft declaration would be along the lines of what I’ve put below.
– comments very welcome. I’m trying to set out what I see as my situation with it’s potential vested interests and to also more broadly set out my interest in the local NDP.
I own and live in a house in Perranporth. I mostly work from home for a company that builds and maintains Websites for their client base. We Air B&B rent out a self-contained section of our property.
Ever since I moved to Perranporth in 2005 I’ve seen the village and wider parish evolving in a way that I don’t always feel reflects the wishes and ambitions of those who live and work here. There is a strong need for housing provision, in particular for those just starting out, that I feel needs more balance with the evolving and not evolving capacity of what is here. For example the sewage and drainage system, green spaces, the natural environment, employment and business opportunities. I’m also a relatively recent parent to twins, where I’m concerned about the level of local schools and other facilities for younger people.
Regards
Rory
Rory email sent 2018-11-23 re
How to we accept more people to the Steering Group?
Hi,
For those at the meeting ahead of the public meetings, it came up that Roger spoke with me about how we deal with this.
We probably don’t want a Steering Group (SG) that gets too big.
We probably don’t want SG members that don’t contribute.
Our conclusion was that if anybody wants to join the SG that the process should be:
They attend 2 or 3 SG meetings, so that they can learn more about what is going on and we can hopefully also learn about them.
They live +/or work in the parish.
If they confirm they’d still like to join the SG, then we have a vote of existing SG members where majority yes or no determines their request.
If it’s a no, it can be revisited in 6 months ?
The same should apply to anybody joining a Working Group ?
We should look at the attendance record and if a SG member doesn’t attend 4 consecutive months of meetings, they’ll be contacted to check they wish to remain on the SG or not. If an SG member doesn’t attend 6 consecutive months of meetings, the next SG meeting will vote if that person is to stay on an SG member or not.
If yes, who can look through historic minutes to identify who isn’t regularly attending?
These are very much rough notes / thoughts !
So feedback welcome.
Rory email sent 2018-11-23 re
Perranzabuloe NDP Social media person(s)
Hi,
A thought / question.
Post the public meetings, there’s been a good increase in the level of conversation about development and the NDP in the parish.
Would it be an idea for 1 or 2 people to be given the role of monitoring Facebook (and any other social media that ends up being used) so as to potential respond with their view on questions / issues and also to report back to the Steering Group (SG) meetings on the main topics being discussed and any interesting ideas for the SG to consider.
– the public meetings brought forward ideas for the SG to consider ….
If we don’t have 1 or 2 (or more) allocated people, then we are assuming that those of us who do look at Facebook etc. will notice and report back on anything pertinent to the SG.
I personally don’t have time to monitor the main Facebook Groups, although I do look at them from time to time.
– I’m auto notified and deal with anything flagged to Admin for the groups where I’m an admin, which is 3 groups and 1 page, including the Please Listen Perranzabuloe Parish Council Group and our NDP Group and page, but that is different from monitoring all posts.
William, can you again put this down on our growing list of agenda items.
Perranzabuloe Neighbourhood Development Plan
Steering Group Meeting –Thursday 6th December 2018
Minutes – (Approved)
1 Introduction Attendance and Apologies
RJ welcomed all new attendees and outlined the aims of the NDP, and the methods that the organisation would follow to achieve success. He outlined what could possibly be achieved, as well as issues that could not be influenced.
Apologies were received from Kevin Havill & Andrew Bown. Eighteen people, including 9 from the Steering Group attended. (Listed in Appendix 1).
2 Approval of Minutes of Meeting dated 22nd April 2018
Proposed by by Roger Kayes, seconded by Linda Boylen and approved unanimously.
3 Matters arising
The new NDP hotline for contacting the NDP by the general public is 01872 463572. This is presently routed to Rory’s mobile, but will be transferred to William’s in time,
Action Point – RJ
4 Communications update
Public meetings discussion
The programme prescribed for the developing, printing and distribution of the flyers was achieved. The public meetings attracted a total in excess of 160. 130 filled in the forms to sign up to the NDP, and hopefully assist in its production. The meetings have been regarded as a success, producing much discussion throughout the Parish.
Social Media Co-ordinator
Philip Henwood and Chris Ashby-Zwozdiak have volunteered to coordinate the social media for the NDP.
Action Point – PH/CA-Z
Other Issues
RJ has created a database of names details and preferences on ‘Mailchimp’
5 Reports from Focus Groups
No reports were received from Focus Groups. The Groups are tasked for meeting up (including new people who expressed interest at the public meetings), and preparing to report at the next SG. It was agreed that reports would focus on substantive, on-the-ground issues that they believed could go into the NDP and achieve benefit for the community.
Action Point – RK/KH/CA-Z
6 Project planning
The SG aims to be able to send out the questionnaire to all residents of Perranzabuloe before Easter 2019
7 Financial matters
A grant of £4,000 has been received from ‘Localities’ to cover the cost of production and distribution of the first flyer
8 Adoption and Dismissal of Group Members
A method of adoption of new SG & FG members should be put into practice. Roger Kayes was to confirm any statutory limit on the size of the Steering Group (SG), but it was felt it should not exceed 15 to 20.
Anybody wishing to join the SG should attend 2 or 3 SG meetings to confirm that it’s what they expect and that they still wish to be a part of the central team. If they still want to join the SG, they should then get an existing member of the Steering Group to propose them as well as a seconder. This will then be put to a vote of the existing SG. It was suggested by RJ that SG members who miss more than 3 out of 4 meetings should be contacted to determine what were their long term plans regarding the group.
Prospective new members should be directed to the documents page of the www.perranplan.co.uk Website which includes links to more information on NDP’s, including other Cornwall NDP’s and NDP examiners reports.
Membership of the Focus Groups will be down to the heads of the Focus Groups and escalated to the SG if needed.
Action Point – RK/KH/CA-Z
The terms of Reference for the NDP shall be revised to reflect these decisions.
Action Point – RK
9 Any other business
Questions were asked regarding the school requirements of the Parish. It was explained that this was outside of the NDP’s remit. However land can be identified for educational needs- Similarly land can be identified or other needs (e.g. Health Centres)
It was agreed that all members of the Steering Group and Focus Groups would write up a brief introduction about themselves and yes/no answer to some interest questions. These write ups would be placed upon the web site..William Rogers would prepare this in relation to property development interests, but also to confirm that the person lives +or works in the parish. The introduction and standard question responses will be put on the Website and a record kept by our NDP secretary
By way of example, Rory Jenkins has written up his introduction (see appendix 2)
10 Items for next meeting
Reports from Focus Groups
11 Date of next meeting and closure
The next meeting was scheduled for Thursday 7th February 2019. It is aimed to hold SG meetings in the second week of each month, moving from Tuesday to Wednesday to Thursday month by month. Consequently the provisional dates for 2019 are:-
Thu 07th February
Tue 12th March
Wed 10th April
Thu 16th May
Tue 11th Jun
Wed 10th July
Thu 15th Aug
Tue 10th Sep
Wed 16th Oct
Thu 14th Nov
Tue 10th Dec
The meeting finished at 9.15pm
Appendix 1 – List of Attendees
Chris Ashby-Zwozdiak
Karen Colam
Sion Jones
Richard Barrett
Julie Dutson
Roger Kayes
Alison Barrett
Susan Dutson
Phil Moore
Linda Boylen
Keith Everest
William Rogers
Janine Branch
Phillip Henwood
Ron Spence
Michael Callam
Rory Jenkins
Scott Wilson
Appendix 2- Rory Jenkin’s Personal Introduction
I live, with my wife and young kids, in our Perranporth (Droskyn) property. We Air B&B rent out a self-contained section of our property. I mostly work from home, for a company that builds and maintains Websites for their client base. Ever since I moved to Perranporth in 2005 I’ve seen the village and wider parish evolving in a way that I often feel doesn’t reflect the wishes and ambitions of those who live and work here. There is a strong need for housing provision, in particular for those just starting out, that I feel needs more balance with the evolving and not evolving capacity of what is here. For example the sewage and drainage system, green spaces, the natural environment, employment and business opportunities. I’m also a relatively recent parent to twins, where I’m concerned about the level of local schools and other facilities for younger people.
All 3 events increased the number of people who signed up to be kept updated as to progress. The details were added to our Mailchimp e-mailing list. Tally of paper sign up forms from these events
Goonhavern, 20 sign up forms
Perranporth, 59 sign up forms
Chiverton, no sign up forms.
This took our e-mail list (Mailchimp) from 33 to 127 and within a few days of the evnts 135. – 2023 update: The Mailchimp mailing list grew steadily to 153 recipients being email notified re the October 2019 meetings to discuss the initial survey findings.
The main notes used for the presentation done at these events are below.
A redacted example of the sign up form is below:
As expected given that Perranporth it’s the largest settlement in the parish, this was the most attended event of the 3:
Presentation Notes used for these events:
Can everybody hear me?
I’m Rory, current chair of the Neighbourhood Development Plan team for this parish.
William, thankyou for the health and safety information.
Michael, thankyou for the ongoing support you and the rest of the parish council are giving our Neighbourhood Development Plan and it’s team of volunteers.
BUT MOSTLY, thankyou to everybody for coming along this evening.
The format of this evening is going to be that:
I’m going to outline what a Neighbourhood Development Plan is and why we believe we should have one.
Then the heads of the 3 groups we have are going to talk about what they hope an Neighbourhood Development Plan (NDP) might achieve in relation to their specific areas which are:
Environment & Heritage
Business, Employment, Transport & Infrastructure (BETI)
Housing
Then we’ll have a general questions session before we split up into:
over here for general NDP questions,
over there for Environment & Heritage
over there for BETI, and
over there for Housing.
OK, so what is a Neighbourhood Development Plan
It’s a mechanism for local communities to influence planning decisions where they live and work.
At the top, central government determines a top tier of policies and plans for developments.
Then, below that, the likes of Cornwall Council can create (and have created) a regional local plan.
Then, within the constraints of both the national and regional policies we can create an NDP for the very local level.
A key point here is that we must stick within the national and local policies and plans.
Once we have an NDP for our parish, planning decisions will have to consider our NDP.
To create an NDP:
We have to create a Steering Group, which we’ve done.
We have to get the OK from the parish council and Cornwall Council, which we’ve done.
We have to create awareness which we are doing with the social media, a Website, the leaflets, posters …
The next steps are to:
See who else wants to be involved
Create and send out a questionnaire of what people who live and work in the parish want.
Collate the responses and make this into a proposed NDP.
Have a referendum on this proposed NDP.
If majority yes, submit it for formal approval into the planning system.
This is likely to take about 18 months, possibly 2 years, from now.
We need not only as many peoples views on issues we might be able to influence via an NDP but people who can help with the work. On a permanent or temporary basis. All help is great. We’re a bunch of unpaid, diverse enthusiastic volunteers.
So that’s a bit about what a Neighbourhood Development Plan is, why do we think we should have one?
Firstly, an NDP can steering some aspects of developments towards what the community wants. For example, protecting the environment and natural landscape, the impact on business and other infrastructure and where developments happen.
Two Cornwall examples of this are:
1st Example. St Ives managed to put in a Second Homes policy into their NDP. This will reduced developers focusing on projects targeting those who have no plan to live full time in St Ives.
2nd Example. Earlier I said an NDP sits below national and regional policy. A lot of you have probably heard that in Crantock a lot of people are upset that their NDP did not stop the approval of an expansion of an already approved development. Yes, that’s true, because of higher level legislation, but what I didn’t realise until I asked Roger, the lead of our housing team, is that because of what is in their NDP the developer was required to increase the Affordable Housing provision from 30% to 50%. For me, that’s a positive for Crantock.
Secondly, as you can gather from these 2 examples, an NDP can put onerous and potentially costly requirements on developers.
That means that if our parish does not have an NDP, but others do, developers have the potential to make more money in our parish and may therefore target our parish. Surrounding parishes either have or are are well on their way to having an NDP.
Thirdly, from the 1st of January 2019 there is going to be a Community Infrastructure Levy (CIL) of up to £100 per square meter floorspace. If our parish has an NDP, the parish council will get 25% of this to spend in the parish. If we don’t have an NDP the parish council will get 15%, so 10% less.
– if our NDP includes a ‘second-homes restriction policy’ CIL will drop to zero.
Forth. This project is likely to throw up other issues that, based on what has happened with other NDP projects, leads to a group forming and taking this on.
Quick Summary
An NDP can’t stop development it can nudge it towards what we want.
So lets find out what our community wants.
Then lets work out, from this what can be put in our Neighbourhood Development Plan.
Next up are the heads of our current groups:
Christine for Environment & Heritage
Kevin for BETI – Business, Employment, Transport & Infrastructure
These are personal notes, written in November 2018, by Roger Kayes, head of the Perranzabuloe NDP Housing Group on the question.
Following the flurry of interest in the Perranporth map (screen shot of the CC Perranporth SHLAA map below) of Strategic Housing Land Use Availability Assessment (SHLAA) sites referred to at the Perranporth meeting of the NDP group on the 21st of November 2018, it might be helpful to give any concerned residents further information to clarify what a SHLAA site is, and is not. There are no SHLAA sites, to my knowledge, in other areas of Perranzabuloe that have not already gone on to receive planning permission.
Cornwall Council’s information on this is very helpful:
“The National Planning Policy Framework (NPPF) requires all Local Authorities to carry out Strategic Housing Land Use Availability Assessment as part of the evidence base for the Local Plan.
Cornwall Council has prepared and regularly updates SHLAA to support the Cornwall Local Plan. The SHLAA is a technical document that identifies sites across Cornwall which shows initial potential for providing 10 or more new homes. The SHLAA automatically excludes sites which are:
Not connected to a settlement within the Settlement Hierarchy.
Within a designated Special Area of Conservation, Special Protection Area and/or Site of Special Scientific Interest.
Within Flood Zone 3b.
Sites are largely included in the SHLAA on the basis of a broad-brush desktop assessment which means that their inclusion in the SHLAA does not imply that they would necessarily be granted planning permission or are suitable for allocation for residential use. Nevertheless, with the vast majority of the sites having been put forward by the landowners, it is a good guide to what sites are available. The SHLAA also provides an indication of how many homes could be delivered and when, based on input from the landowners, density calculations and typical build-out rates.”
From: Cornwall Council Neighbourhood Planning Guidance Note: Housing Land Availability Assessment
Key points are stated very clearly in another document available online (cornwall-shlaa-report-january-2016 – the most recent version as far as I know):
“Box 1: Status of the Cornwall SHLAA Report and Identified Sites
The Cornwall SHLAA is not a planning decision making document. It makes broad assumptions in terms of site suitability in order to bring forward a wide range of sites for consideration of housing potential. Sites that are identified in the Cornwall SHLAA would be required to be further tested by the planning application or allocation processes including consideration of sustainability and planning criteria, development plan policies and consultation before they could be deemed suitable in planning terms.
In summary:
The SHLAA is not development plan policy;
The SHLAA does not indicate that sites will be granted planning permission;
The SHLAA does not preclude sites from being developed for other suitable uses; and
The SHLAA is an important evidence base technical document but is not a planning decision making document.
The SHLAA does not preclude other sites which have not been submitted or assessed during this process from coming forward for housing.”
Pre meeting presentation notes by Rory (that were largely followed in the meetings)
I’m Rory, current chair of the Neighbourhood Development Plan team for this parish.
William, thankyou for the health and safety information.
Michael, thankyou for the ongoing support you and the rest of the parish council are giving our Neighbourhood Development Plan and it’s team of volunteers.
BUT MOSTLY, thankyou to everybody for coming along this evening.
The format of this evening is going to be that:
I’m going to outline what a Neighbourhood Development Plan is and why we believe we should have one.
Then the heads of the 3 groups we have are going to talk about what they hope an Neighbourhood Development Plan (NDP) might achieve in relation to their specific areas which are:
Environment & Heritage
Business, Employment, Transport & Infrastructure (BETI)
Housing
Then we’ll have a general questions session before we split up into:
over here for general NDP questions,
over there for Environment & Heritage
over there for BETI, and
over there for Housing.
OK, so what is a Neighbourhood Development Plan
It’s a mechanism for local communities to influence planning decisions where they live and work.
At the top, central government determines a top tier of policies and plans for developments.
Then, below that, the likes of Cornwall Council can create (and have created) a regional local plan.
Then, within the constraints of both the national and regional policies we can create an NDP for the very local level.
A key point here is that we must stick within the national and local policies and plans.
Once we have an NDP for our parish, planning decisions will have to consider our NDP.
To create an NDP:
We have to create a Steering Group, which we’ve done.
We have to get the OK from the parish council and Cornwall Council, which we’ve done.
We have to create awareness which we are doing with the social media, a Website, the leaflets, posters …
The next steps are to:
See who else wants to be involved
Create and send out a questionnaire of what people who live and work in the parish want.
Collate the responses and make this into a proposed NDP.
Have a referendum on this proposed NDP.
If majority yes, submit it for formal approval into the planning system.
This is likely to take about 18 months, possibly 2 years, from now.
We need not only as many peoples views on issues we might be able to influence via an NDP but people who can help with the work. On a permanent or temporary basis. All help is great. We’re a bunch of unpaid, diverse enthusiastic volunteers.
So that’s a bit about what a Neighbourhood Development Plan is, why do we think we should have one?
Firstly, an NDP can steering some aspects of developments towards what the community wants. For example, protecting the environment and natural landscape, the impact on business and other infrastructure and where developments happen.
Two Cornwall examples of this are:
1st Example. St Ives managed to put in a Second Homes policy into their NDP. This will reduced developers focusing on projects targeting those who have no plan to live full time in St Ives.
2nd Example. Earlier I said an NDP sits below national and regional policy. A lot of you have probably heard that in Crantock a lot of people are upset that their NDP did not stop the approval of an expansion of an already approved development. Yes, that’s true, because of higher level legislation, but what I didn’t realise until I asked Roger, the lead of our housing team, is that because of what is in their NDP the developer was required to increase the Affordable Housing provision from 30% to 50%. For me, that’s a positive for Crantock.
Secondly, as you can gather from these 2 examples, an NDP can put onerous and potentially costly requirements on developers.
That means that if our parish does not have an NDP, but others do, developers have the potential to make more money in our parish and may therefore target our parish. Surrounding parishes either have or are are well on their way to having an NDP.
Thirdly, from the 1st of January 2019 there is going to be a Community Infrastructure Levy (CIL) of up to £100 per square meter floorspace. If our parish has an NDP, the parish council will get 25% of this to spend in the parish. If we don’t have an NDP the parish council will get 15%, so 10% less.
– if our NDP includes a ‘second-homes restriction policy’ CIL will drop to zero.
Forth. This project is likely to throw up other issues that, based on what has happened with other NDP projects, leads to a group forming and taking this on.
Quick Summary
An NDP can’t stop development it can nudge it towards what we want.
So lets find out what our community wants.
Then lets work out, from this what can be put in our Neighbourhood Development Plan.
Next up are the heads of our current groups:
Christine for Environment & Heritage
Kevin for BETI – Business, Employment, Transport & Infrastructure
In early November of 2018, we are sending out a leaflet to let as many people as possible, who work or live in the parish, about the Neighbourhood Development Plan (NDP).
The leaflet is also being put in cafe’s, shops, pubs etc.
Apologies were received from Janine Branch, Phil Moore & Andrew Bown. Eight people, including 7 from the Steering Group attended. (Listed in Appendix 1).
2. Approval of Minutes of Meeting dated dated 22nd April 2018
Proposed by Rory Jenkins (RJ), seconded by Roger Kayes and approved unanimously.
3. Matters arising
It was proposed by KC, seconded by RK that RJ set up the new NDP hotline for contacting the NDP by the general public. Its number will be 01872 463572.
Linda Boylen has requested to become actively involved with the SG. This was welcomed by the SG. Similarly, she is to become a member of the Housing Focus Group.
4. Communications update
Details of timings for the Flyer and of public meetings were confirmed. These are as follows: _
Design Completed mid October
Printing and Distribution Completed 10th November
Public Meetings: _
Goonhavern Tuesday 20th November
Perranporth Wednesday 21st November
Blackwater (Chiverton Arms) Tuesday 27th November
The remainder of the meeting was an analysis of the draft flyer as produced by Jeff Muir (Design Consultant responsible for producing the flyer and poster).
5. Reports from Focus Groups
None – see item 4.
6 Project planning
No discussion.
7 Financial matters
None arising.
8 Any other business
It was suggested that the NDP is represented at the Christmas Market. WR has booked a space with the organisers
9. Items for next meeting
The Flyer and public meetings.
9 Date of next meeting and closure
The next meeting will be decided in line with the publication of the Flyer as well as the scheduled public meetings.
The meeting finished at 9.45pm.
Appendix 1 – List of Attendees
Michael Callan (PPC Representative)
Steering Group
Chris Ashby-Zwozdiak
Kevin Havil
Rory Jenkins
Roger Kayes
Linda Boylen
Karen Colam
William Rogers
Apologies were received from Janine Branch, Phil Moore & Andrew Bown. Eight people, including 7 from the Steering Group attended. (Listed in Appendix 1).
2 Approval of Minutes of Meeting dated 22nd April 2018
Proposed by Rory Jenkins (RJ), seconded by Roger Kayes and approved unanimously.
3 Matters arising
It was proposed by KC, seconded by RK that RJ set up the new NDP hotline for contacting the NDP by the general public. Its number will be 01872 463572.
Communications
update
Details of timings for the Flyer and of public meetings were confirmed. These are as follows: _
Design Completed mid October
Printing and Distribution Completed 10th November
Public Meetings: _
Goonhavern Tuesday 20th November
Perranporth Wednesday 21st November
Blackwater (Chiverton Arms) Tuesday 27th November
Linda Boylen has requested to become a member of the Steering Group (SG) This was unanimously welcomed and accepted by the existing members of the SG. Similarly, she is to become a member of the Housing Focus Group.
The remainder of the meeting was an analysis of the draft flyer as produced by Jeff Muir (Design Consultant responsible for producing the flyer and poster).
5 Reports from Focus Groups
None – see item 4
6 Project planning
No discussion.
7 Financial matters
None arising.
8 Any other business
It was suggested that the NDP is represented at the Christmas Market. WR has booked a space with the organisers
Items for next meeting
The Flyer and public meetings.
9 Date of next meeting and closure
The next meeting will be decided in line with the publication of the Flyer as well as the scheduled public meetings.
Apologies received from Phil Moore & Karen Colam,. Ten people attended including seven members of the Steering Group (listed in Appendix 1).
RJ explained the rationale of the proposed NDP for the new attendees
2. Approval of Minutes of Meeting dated 22nd April 2018
Proposed by Rory Jenkins (RJ), seconded by Kevin Havill and approved unanimously.
3. Matters arising
RJ is to set up the new NDP hotline for contacting the NDP by the general public.
Linda Boylam has requested to become actively involved with the SG. This was welcomed by the SG.
4. Communications update
Nick Joy has resigned his post as Communications Chairman. Will Rogers is at present continuing the work started by him. A ‘changeover’ meeting was held between Nick and Will on Monday 17th September.
The first flyer is expected to have its design significantly completed by Mid October, such that it can be approved by the Steering Group meeting on Tuesday 16th October.
It has been agreed to secure the services of Jeff Muir as professional designer to assist in the design, and production of the flyer.
The flyer will be distributed by early November
Public meetings will be held in Perranporth, Goonhavern, and the Blackwater area during the later part of November.
A budget of £4,000 for the flyer was approved by the SG, ie significantly more than the costing originally estimated earlier. Costing breakdowns together with a provisional task list, are included in Appendix 2.
5. Reports from Focus Groups
BETI (Business, Employment Transport & Infrastructure)
The last BETI meeting was held on Wednesday 23rd May. Kevin Havill’s report forms Appendix 3 of these minutes.
Environment & Heritage
No meeting has been held since 22nd May- hence no report has been made.
Housing
RK reported that in early June he had attended a meeting with Sarah Furley and Imogen Day of Cornwall Council’s NDP team at one of their quarterly surgeries. Among the various issues discussed, he raised the issue of whether we can get advice from Development Control Officers in our area about the potential value of policies that we would like to develop. From Cornwall Council’s perspective it will be fine if we approach Glen Lowe who deals with a large number of applications in this area.
RK also briefly reviewed his perspective of the ongoing controversy in Crantock, following the approval given in early June to a specific housing development. The PC interprets this decision as contrary to the NDP that had passed at referendum in May and it is currently crowd-funding a judicial review of this decision. While we don’t know the grounds for the review, one of the issues is whether the need for Affordable Housing has already been addressed by existing planning permissions within the parish (which would mean that there is little reason for approving the application). Dimensions of this are: one of the sites approved looks unlikely to come forward, leaving a shortfall: the NDP aims to cover the period to 2030, and more people are likely to come forward onto the Home Choice Register (housing list) during the next few years. RK expressed his intention to pursue the issue of phasing of development over the plan period.
There followed discussion of the implications for this line of thinking for our parish: the requirement that new housing developments are permitted to provide further Affordable Homes for those on the Home Choice Register, with a preference for this parish.
CA-Z queried whether or not the use of SUDS for storm water drainage should be included within the NDP.
6. Project planning
This was dealt with in ‘Matters arising’.
7. Financial matters
None arising.
8. Any other business
It was suggested that the NDP is represented at the Christmas Market.
9. Items for next meeting
The Flyer
10. Date of next meeting and closure
The next meeting will be on Tuesday the 16th October in the Parish Council offices in Perranporth.
No Apologies received. Fifteen people attended including twelve members of the Steering Group (listed in Appendix 1).
2 Approval of Minutes of Meeting dated 22nd April 2018
Proposed by Rory Jenkins (RJ), seconded by Will Rogers (WR), and approved unanimously.
3 Matters arising
William Rogers (WR) reported on progress on the preparation of the project plan. Certain members have had sight of the full spreadsheet, that was considered to be too detailed. WR will produce a summary spreadsheet (some 8-10 rows long) and present at the next SG meeting.
WR also reported that he has requested to withdraw the application for funding from the Co-op, since it was not possible at this stage to demonstrate a watertight financial arrangement (given that no financial officer is available in the Parish Council (PCC)). The Coop accepted our withdrawal, and invited us to reapply at a later stage when the next tranche for grants became available.
The application for Community Grant funding submission has not yet been prepared, since no firm costs have been determined. There is in the order of £9000 available subject to detailed estimates. At present the Parish Council has earmarked up to £15,000 for the NP. It was asked whether the Community Grant can be applied for retrospectively. WR will investigate.
It has been suggested by the present PPC that we could have our own bank account and cheque book, actually accounting to them. However this will be up to the new Council (elections due end May) to agree to this procedure. Karen Colam will request that an item be inserted onto the next PPC meeting to discuss this.
Roger Kayes (RK) has prepared the copy for the housing section for the forthcoming flier, and submitted these to NJ.
Michael Callan & Karen Collam have agreed to be co-opted onto the SG.
KC is to contact Cornwall Chamber of Commerce regarding the provision of a list of names and addresses of businesses in the parish.
Discussion continued regarding the planning permission for Oyster Bay development. RK will investigate the grounds upon which 365 days per year of residence can be granted for holiday homes.
Following the question at the previous meeting regarding the advertising of holiday homes with 365 days per year residence, that seemed to make them dwellings, RK asked whether Michael Callan could clarify the situation. MC pointed out that these adverts concerned the recent application by the Oyster Bay company for a new site to the north of Goonhavern, heading out toward the A30 where there is a wind turbine and that this site will allow for 365 days per year occupancy. This will not be classified as housing and there will be no affordable housing provision. Simon Jefferies suggested this was because mobile home-type developments involve only change of use of land, not development as in the construction of buildings. The BETI focus group claim them as businesses but haven’t done any work on this yet.)
A meeting was held with South West Water, primarily with the PPC. However the NDP was represented.
Rory summarised his perspective that SWW can cope with foul drainage from new developments, but they cannot cope with the ingress of storm water run off as well as the foul water. If quantities of storm water could be diverted away from the sewerage, it could free up capacity for new developments. Points of interest to the NDP were the Llanelli Memorandum of Understanding where a new developer was obliged to provide sufficient space in the sewerage by restricting a determinable amount of storm flow from the system to free up space for the new foul drainage. It is possible that a similar provision could e included in the Perranzabuloe Neighbourhood Plan.
SWW will look at the ingress of Storm water into the pumping systems as well as ways of alleviating this. Storm water control is managed by the water authorities, local authorities, Environment Agency and DEFRA.
Flooding at Hendrena and Bolenna will be examined by SWW. SWW will also examine the mechanisms used to advise the community upon river spillages in the winter months. Road drainage can be alleviated by regarding around manhole covers and road cross-falls to avoid flooding of covers.
WR will contact SWW in some 6 months time.
Major expense from Water Authorities needs to be included in the Management Plans and the 5 year funding requests (presently PR19). We would need to get the work included in the PR24 (2024) funding request.
KH reported that a national list of business addresses in ‘Access’ format is available from The Cornwall Property Valuation Office. RJ can arrange for these to be transposed into Excel or equivalent format. Names of businesses however will not be available
Communications update
Details of options of designing, printing and distributing the flyer were presented by NJ and discussed (included in Appendix 2 to these minutes).
It was agreed that the distribution of Flyers should be delayed until September/October when the holiday period has passed.
It was agreed to employ Jeff Muir to design and supervise the printing of the flyers. This is based upon previous experience with other NDPs in Cornwall. An estimated sum of £4000 to allow for contingencies etc, should be allocated for the total cost of the first ‘mail shot” contingencies, poster campaign and public meetings.
5 Reports from Focus Groups
BETI (Business, Employment Transport & Infrastructure)
The next BETI meeting has been scheduled for Wednesday 23rd May- i.e. one day after this meeting. Hence there is no BETI information to be included in these minutes.
The BETI group will be headed by Philip Moore in KH’s temporary absence overseas.
Environment & Heritage
Chris Ashby-Zwozdiak chaired a meeting on 2nd May. Minutes are included in Appendix 3
Housing
Roger Kayes raised the issue of Community Infrastructure Levy (CIL) funds and that in the future, substantial funds could become available to the parish from this source, when the regulations are introduced in Cornwall (probably at the end of 2018). A parish that has a NDP would receive 25% of the levy of qualifying developments, mainly housing in Perranzabuloe, and this could be in the region of £10,000 per dwelling. A parish with no NDP would receive 10% less. RK has foreseen a role for the NDP process in surveying the parishioners as to their priorities for spending this money, but Michael Callan rejected this idea – it will be the PCC that decides how this money is spent.
RK summarised the housing completion data for the parish (albeit provisional prior to the publication, probably in August) provided by CC, showing the large number of housing completions in the last two years. The data are reproduced here in Appendix 4.
RK and Will Rogers reported on their perceptions during their visit to the St Agnes exhibition of the pre-submission version of their NDP, well as the enthusiasm and inspiring ideas they came away with. It was recommended that members read the report, available at http://stagnesndp.org/wp-content/uploads/2018/04/St-Agnes-NDP-v4-Pre-submission-version-23-4-18.pdf. (This link will be posted on the Perranplan website).
6 Project planning
This was dealt with in ‘Matters arising’.
7 Financial matters
None arising.
8 NDP Hotline
A hot line for contact will be set up. RJ is to investigate the use of a bespoke mobile that can be managed by anybody in the steering group. An ‘0345’ number will be assigned to this.
9 GDPR
RJ assured the Meeting that under the terms of our Privacy Policy on the NDP website, it is in order to hold information solely for the progressing of the NDP. People not wishing their information to be held should advise accordingly.
8 Any other business
it was suggested that all members of the SG should read the draft St Agnes NDP, as an example of a succinct document that in some ways we might emanate.
Christine ZA is due to send out the Wildlife map to the SG. She intends to undertake the Landscape Character Assessment in the autumn.
RK reported that he had taken some photos specifically for the website and passed these on to RJ, and encouraged others to do so. In the context of St Agnes’s use of aerial photographs in their publicity material, he wondered if we should approach the person who took their shots of the five main villages in the parish, to get us similar resources. RJ advised care in paying for that, given legal complexities. Others referred to the drone photos used in the Perranporth Community Facebook page, and that perhaps we should use those.
Items for next meeting
Discussion of the Flyer
9 Date of next meeting and closure
The next meeting will be on Wednesday the 13th June in the Parish Council offices in Perranporth.
The meeting finished at 9.45pm.
Perranzabuloe Neighbourhood Plan
Appendix 1 – List of Attendees
Steering Group:
Chris Ashby-Zwozdiak
Karen Colam
Susan Dutson
Kevin Havill
Rory Jenkins
Nick Joy
Roger Kayes
Janine Branch
Phil Moore
Michael Callan
William Rogers
Andrew Bown
Others:
Simon Jeffrey
Angela Maynard
Maxine Young
Appendix 2 Communications update 22ndrd May 2018
Initial Flyer:
Meeting of FG leaders and Environmental members
Decisions:
A3 not A4 (Cost rise from £200 to £400),
Decided the FG information on the flyer would not get the Public’s attention. Another approach has been discussed and needs to be drafted, then offered to a Graphic Designer.
Space needs to be given for address and Freepost return.
Printer ‘can’ print addresses directly to the flyer from spreadsheet
Freepost is worth the cost
Delivery method ‘Should’ be the Post Office
Flyer goes out as part of a promotion campaign (posters, meetings around the parish, etc)
Timing is very important – Get it right!
Pay a Graphic Designer if it means getting it right
Next Communications actions:
Develop the flyer and get to Graphic designer.
Provide WR with list of items to purchase for consultations
Website
Statement: The website is looking great. Well Done Rory & Team.
Put SW Water meeting notes to website. Under all FG tags
NDP Hotline
a form of communication for people without internet
Proposed using a spare mobile phone with a PAYG SIM card for the NDP
It could be used just as an answering message service. Will Rogers has offered his mobile number instead of an NDP number.
KC and RJ said they would look into the cost of 0345 numbers and VOIT(?). These numbers can then be diverted to SG members phones or voice mail messages.
Costs of Flyer, including Postage – see spreadsheet appendix
NJ presented estimations from two printers/Graphic Designers from my working spreadsheet.
We need 3000 flyers for residential and 2000 for business and handouts
Post office costs are stamps for delivery to non-Perranporth wards and Post Office flyer drop to Perranporth (all TR6 0) homes.
This was the most cost effective postage solution that also satisfies the NDP guidelines for later scrutiny.
A Freepost address should be set up for any postal returns.
The Graphic Designer (Jeff Muir) estimated his costs at £500. The SG felt that this was too low and should be doubled to ensure costs are covered.
Prevision should also be made for Posters design and publication.
A budget of £4000 was proposed to be put to the PC.
NJ to liaise with Jeff Muir and obtain quotations from printers
Community Magazine Printers in Cornwall are a Parish Council magazine printers with a good eco-friendly ethos.
Preferred option is Jeff Muir to design and Community Printing to print
Fllyer Print Costs
Company
No. to print
Total Cost
Print A4
Print A3
Arrangement
+Design
+Postage
Freepost
Boscawen (Quote)
2750
£356.80
£256.80
£100.00
£250.00
£1,432.20
£0.38
Boscawen (Quote)
2750
£386.80
£286.80
£100.00
£500.00
£1,432.20
£0.38
Boscawen (Estimate)
5000
£1,121.45
£521.45
£100.00
£500.00
£1,432.20
£0.38
Parish Magazine Printing
3000
£235.00
£195.00
£40.00
N/A
N/A
N/A
Parish Magazine Printing
6000
£430.00
£390.00
£40.00
N/A
N/A
N/A
Parish Magazine Printing
3000
£430.00
£390.00
£40.00
N/A
N/A
N/A
Parish Magazine Printing
5000
£690.00
£650.00
£40.00
N/A
N/A
N/A
Freepost return @ 38p 2nd Class
Postage Costs
1st @ 67p
2nd @ 58p
Maildrop
5%
10%
15%
Perranporth
1886
£1,263.62
£1,093.88
£500.00
£35.83
£71.67
£107.50
Goonhaven
483
£323.61
£280.14
for up to
£9.18
£18.35
£27.53
Penhallow
253
£169.51
£146.74
7000
£4.81
£9.61
£14.42
Rose
237
£158.79
£137.46
Houses
£4.50
£9.01
£13.51
2859
1915.53
1658.22
£54.32
£108.64
£162.96
Freepost set up cost
£116.00
Preferred Option
3000
£2,157.30
£390.00
£40.00
£500.00
£1,064.34
£162.96
Extra for hand-outs
2000
£260.00
£260.00
£2,417.30
Appendix 3 Environment & Heritage update 22nd May 2018
Environment & Heritage Meeting Notes – Wednesday 2nd May 2018 7.30pm at the Tywarnhayle Inn
Present:
Steve Adams
Chris Ashby-Zwozdiak
Sue Dutson
Kevin Havill
Nick Joy
Roger Kayes
Angela Maynard
Chris apologised for having no fixed agenda as such, due to treading water until launch of fliers.
We had a discussion regarding the omission of specific protection for county wildlife sites from the NPPF revisions and the need to respond to the consultation, however, despite this, it was agreed that these areas remain reasonably well protected and it will take several years before any revision is embedded.
We discussed the need to utilise the CWT map, and eventually the LLCA to inform spatial planning for conservation such as linking wildlife corridors.
Discussion ensued regarding the possibility that under the NP certain areas of land could be designated with caveats for development (i.e. having stipulations that key vulnerable sites could only be developed in certain ways).
Discussed the Community orchard scheme in Newquay which is an amazing resource for the community, where the land was gifted to the people of Newquay by the Duchy. Perhaps a similar wealthy land owner could be persuaded to do something similar for Perranzabuloe? Mentioned that we have no allotments within the Parish and that community schemes such as these could form part of our wish list or could be cited as suitable development for certain areas of vulnerable land within the parish.
We all had a good look at the CWT maps and more detailed analysis is available should we require it.
Chris asked about obtaining the designation status for the grading of agricultural land. Roger said he would help with this.
Brief discussion on the formation of settlement boundaries and the criteria we would use to do so, but was agreed that it was too early in the process without having completed the LLCA to formulate any policies on this.
Discussions then turned to Communications (see Nick’s notes)
Meeting concluded at around 9.30
Appendix 4 Monitoring data for housing to end March 2018
Note the data for 2017-2018 are provisional at this stage (that is, they may alter by <10).
