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Steering Group Zoom Meeting Wednesday 19th May 2021

1.    Attendance and Apologies

  • Stuart Todd, Rory Jenkins, Phil Moore, Kevin Havill, Lucy Richards, Roger Kayes, Sue Dutson.
  • – William expecting to join in a bit. (Joined around 8:30pm)

2.    Approval of Issues raised at the Zoom meeting on 15th April  2021

  • Approved.

3.    Matters arising

  • Simon Jefferies yet to reply re Coastal Management.
    • Kevin to inform Simon that if we don’t have this by ….. it wont’ go in the NDP as it starts the screening process. If you have anything that is ready to go in, or can go in by that date, please send it over.
  • Master Plan from AECOM is with us and some comments have gone to Phil from the SG. Phil to collate comments for AECOM.
  • Roger write up almost done. A couple of feedback points between Roger & Stuart being dealt with. Two background housing papers expected to be finished in the next couple of days.
    • Settlement boundaries, big issues cleared. Kevin, Phil & Roger due to Zoom meet up and finish this up in the next 10 days.
  • Cligga open space. Stuart to add in some supportive text that the area has the potential to be improved, whilst not at the same time conflicting with the natural environment or heritage assets in the area.
  • William has written up the section on sewage and wastewater for Kevin.
  • Lucy was on holiday last week, and yes it was great. Now back at work.
  • Stuart & William looking at gaps in the maps. Yes, some maps are still being pulled in. Lucy & Kevin are going to liaise re the maps Lucy needs.
    • Protecting existing employment areas. Kevin has done this. Stuart is going to check these.
    • Need to check have the code number re publishing maps. Stuart to check with Tatiana if this is already in place.
    • AECOM have identified primary and secondary frontage (aka shopping) areas. Kevin is going to check this fits Vs his local knowledge of this and what is in the plan re BETI.

4.    Reports Timings and Action Plans from Focus Groups

Housing

  • Outstanding Issues including settlement boundaries
  • Already covered under Matters Arising.
    Roger will circulate his 2 papers once done.

BETI

  • Design Code & potential Master Plan– Present state
    Already covered under Matters Arising.

  • Maps
    Already covered under Matters Arising.

  • Other issues
    Kevin said yes to Stuart question that OK to make public the commercial land agent feedback.

Environment & Heritage

  • Report from Lucy Wilson-Richards of Tirwell
  • LLCA
    • Feedback from the SG missed a window where Lucy had to progress things, so some deadlines have slipped.
      Progress is being made and sent over to Stuart, who OK to review it.
    • About to dive into the Heritage section.
    • Potential for local information systems eg QR codes to let people learn about the local area.
    • William to send Lucy information re parish council aspirations to re-instate Tamblyn Way steps down to the beach from Droskyn sundial area (Perranporth) with a visitor information resource.

5.    Stuart Todd Associates

  • Discussion with Stuart Todd as to what he still needs to complete
  • All items covered in the meeting above.

6.    Public engagement and meetings

  • Can do public engagement at first draft. Which can be good to get the public back in the loop. Rough provisional time scale.
    • Draft end June
    • Screening with Cornwall Council starting end of June.
    • Soft consultation, more a public update in July / August.
      – we want the local population to have their input pre it all entering the formal consultation steps.
    • Regulation 14 in September ….

7.    Report back from meetings and contacts with external parties, including Parish Council

Covered above.

8.    Any Other Business

9.    Dates of future meetings

Doodle poll for the week that includes 19th of June.

Focus Group Meeting Tuesday 15th April 2021

Attendance and apologies

A virtual meeting of Focus Group heads was held on Zoom on Tuesday 16th March 2021 with Rory, Roger, William, Philip Moore, Philip Henwood, Kevin Havill, Peter Gaisford, and Susan Dutson.

Stuart Todd & Michael Callum apologised for not attending.

Approval of Issues raised at the Zoom Meeting held on 10th Febuary 2021

Approved unanimously

Matters arising from the Zoom Meeting held on 10th February 2021

Simon Jefferies (EA) is presently working on the Coastal Management section of BETI.

Reports, Timing and Action Plans from Focus Groups

The h is now expected to be completed by Mid-May.

Kevin has contacted the owner of the airfield (John George in Guernsey-local contact John Bassett). They are in discussion regarding possible business (including outdoor activities and possibility a Park & Ride facility) that could be accommodated at Cligga

Housing

Roger expects to complete his section by end-April.  He is about to discuss settlement boundaries with Roger Lacey (CC) concerning particularly whether holiday accommodation parks should be included within the SBs.

BETI

Phil Moore has requested a meeting with Stuart Todd and Roger to finalise anomalies with the settlement boundaries.  Stuart Todd will send additional information on this.

The possibility to use Cligga for open space development is queried, due to the ground contamination, and the proximity to World Heritage site.

WR has to complete the section on Sewage and wastewater for KH.

Simon Jefferies will, in his submission, address such problems as costal. erosion, and the effect of structures and sand movement.

Environment & Heritage

Lucy was on holiday, so unable to provide report. She is in contact with all Focus Groups, as well as Stuart Todd

Stuart Todd

Maps are still required in places. WR to check with ST on the extent of mapping received and where there are gaps.

Report Back from meetings and contacts with external parties.

N/A

Any Other Business

Nil

Date of Next Meeting

Mid May, subject to ‘Doodle Poll’ .

Focus Group Meeting Tuesday 16th March 2021

Attendance and apologies

A virtual meeting of Focus Group heads was held on Zoom on Tuesday 16th March 2021 with Stuart Todd, Rory, Roger, William, Philip Moore, Philip Henwood, Kevin Havill, Sam Boston, Michael Callum, Lucy Wilson-Richards, and Susan Dutson.

Andrew Bown apologised for not attending.

Approval of Issues raised at the Zoom Meeting held on 10th Febuary 2021

Approved unanimously

Matters arising from the Zoom Meeting held on 10th February 2021

KH is still trying to contact Dave Watkins (CC) and Simon Jefferies (EA) ref Coastal Management.  Michael Callum has offered to assist.

Reports, Timing and Action Plans from Focus Groups

AECOM has secured a grant from Localities to produce the Master Plan- No Financial assistance from PCC is needed.  The Master Plan is expected to be completed by end April.

Simon Hargreaves (AECOM) has been requested to link up with Stuart Todd, who has asked to be sent the first draft of the Design Guide.

Kevin wishes to contact the owner of the airfield (John George in Guernsey).  Michael Callum can supply details

Housing

Roger expects to complete his section by 30 March

BETI

Phil Moore has requested a meeting with Sturt Todd and Roger to finalise anomalies with the settlement boundaries.  Stuart Todd will send additional information on this.

The possibility to use Cligga for open space development is queried, due to the ground contamination, and the proximity to World Heritage site.

Kevin is considering provision of employment areas along the new A30, and the provision of the proposed cycle track to St Agnes.  He is also evaluating retail areas and the possibility of Park & Ride facilities for the summer months.

Kevin with some support Phillip H  and Phil Moore have done some work on the mapping and classifying of Open Spaces using Parish OnLine.  Kevin has produced the Open Spaces Gazette which identifies each of these individually in terms of location, category etc.

Environment & Heritage

Lucy considers that she has essentially finished the additions and queries to the LLCA produced earlier by Kathryn Strathern, and is completing the fieldwork for the Views and Vistas.

Lucy is preparing an additional Heritage asset list.

Stuart Todd

Maps are still required in places.

Report Back from meetings and contacts with external parties.

N/A

Any Other Business

None

Date of Nest Meeting

Early April, subject to ‘Doodle Poll’

Focus Group Meeting Wednesday 10th February 2021

Attendance and apologies

A virtual meeting of Focus Group heads was held on Zoom on Wednesday 10th February 2021 with Rory, Roger, William, Philip Moore, Philip Henwood, Peter Gaisford,  Kevin Havill, Sam Boston, Andrew Bowen, Michael Callum, and Susan Dutson.

Tatiana Cant & Stuart Todd also attended. Louise Wilson-Richards apologised for not attending.

Approval of Issues raised at the Zoom Meeting held on 10th January 2021

Approved unanimously

Matters arising from the Zoom Meeting held on 10th January 2021

Kevin will write to Sarah Furley (CC) regarding the Flooding and Coastal Management section of the NDP

Reports, Timing and Action Plans from Focus Groups

Rory, Philip Moor, Kevin &

William met with representatives of the Parish Council to report on progress.  The following issues were raised:

  • The pre-submission draft of the NDP is aimed to be completed by end April 2021.
  • The Parish Council has offered their resources to assist the NDP team, including help from Tatiana.
  • The Design Document being prepared by AECOM will be ready in time to match this date.
  • AECOM advises upon a second document effectively providing a Master Plan for the Parish development would be of use. They have written to Localities to see whether a grant could be available for this.  If not, Will requested that the Parish Council consider paying instead (about £10,000).

Housing

Roger expects to complete his section by Middle March

BETI

  • Philip Moor met with Simon Hargreaves (AECOM) in Perranporth on Tuesday 02 February, to collect data for the Design Report
  • Kevin is working with Stuart on the map production. Similarly, Lucy Wilson-Richards is in touch with Kevin & Stuart.
  • No comments received from Dave Watkins or Simon Jeffreys regarding to Flooding & Coastal Management.
  • Kevin has required details of the ownership of the airfield. William Will investigate

Environment and Heritage

Lucy Wilson-Richards expects to complete her sections of work by Mid-March.  This includes the completion of the LLCA report, with the necessary additional fieldwork, started by Katherine Statham (CC).

Stuart Todd

  • Stuart is working with word and is happy for the use of Track Changes.
  • It was agreed to get quotes for a graphic designer to apply consistent and improved design to the final document(s) as they head into the consultation phases.
  • All work will be transferred through Google Drive.
  • Stuart advised that Localities have allowed an additional £1000 grant as a result of the Corona Virus. William will investigate this.

Report Back from meetings and contacts with external parties.

  • Kevin has held meetings at Trevissome Park and with Sebastian Parker at Callestick Ice Cream

Any Other Business

Discussion concerning the publication of the Plan suggested mailshots, flyers Notices in shops and offices.  This is to be a separate heading in the March agenda.

Minutes are not updated on the website at present. It is not regarded as prudent to place all decisions at this time in the Public Domain.

Tatiana Cant has offered to proof read documentation.

Date of Nest Meeting

  • Mid-March, subject to ‘Doodle Poll’

Parish Council update meeting – 2021-02-04

Pre meeting notes by Rory (NDP Chairman)

Thankyou for asking for this meeting.

We know this is taking up everybody’s evening, so we hope this meeting shouldn’t take up more than about half an hour.

It’s great to be able to give you an update.
I know that William has been giving the parish council regular updates, but it’s always good to have a bit more dialogue and answer any questions you might have.

  • From our side, I’m the NDP chairman.
  • Kevin Havill is our our vice-chairman & head of BETI (Business, Employment Transport & Infrastructure)
  • William is our key parish council representative, the NDP secretary, who has kept the admin side of things together, including all the finances where he has managed to get more grants than we all expected.
  • Prof Phil Moore is a key member of our BETI and Steering Group.
  • Roger Kayes, the head of our housing group wasn’t able to make the meeting
  • & Christine Ashby Zwozdiak head of our Environment & Heritage group has had to step back from the entire NDP due to personal circumstances.

I know Tatiana has been involved in NDPs elsewhere, so I’m sure she’ll only smile when I say that like many projects, the amount of work needed, the depths of detail required  and technical challenges has been more than many expected.

In our early meetings we considered a fast tack NDP, but the clear majority of those involved wanted a plan that has much substance as sensibly possible. For example, we firmly believe our plan is going to cover more areas, in more detail than the excellent St Agnes Plan. The scale and complexity of this project should not be under estimated by the Parish Council.

In relation to the St Agnes plan, if we look at their time scales, from the time of their first public surveys to having the draft plan to start the end consultation steps, we are looking set to do it in a month less than St Agnes took. We are on track to publicise the draft in May of this year.

Similar to St Agnes we have split the NDP into 3 main areas:

  • Housing
  • Environment & Heritage
  • BETI (Business, Employment, Transport & Infrastructure)

I have shared our current central document to Sam, Peter & Tatiana. These 110 pages link into a lot more documents, but it’s the core bit where we welcome any feedback and other comments.

I’ve also had a look at NDP progress in Cornwall. From Cornwall Council data, so far two thirds of Cornwall are covered by NDPs, with one third of these designated areas having so far been adopted (38 of the 138 designated areas have adopted NDPs) or started the final statutory stages.

In terms of comparing our progress to other areas, we are in the same broad time scale as other, non fast track, NDPs.
We have had a team of over 15 and regularly had members of the public attend meetings drop down to only 6 that reliably attend meetings.
It’s a long time since we’ve had more than 6 people at a Steering Group meeting.

We lost a key group lead, Christine, but luckily her and the rest of the group had already done the lions share of the work, so were able to bring in a Cornwall Council recommended external consultant to finish off and wrap up Environment & Heritage, this seems to be working really well.

We are continually very mindful that at any time a developer could put in a substantial application before our NDP that will have Settlement Boundaries and a Primary Residence Policy. For example if a developer for the Holywell Bay ex military land puts in a new application, post our NDP reaching a critical stage, it could mean it is rejected or require fundamental alteration, more towards what people in the parish want.

Our progress to date has only been because of phenomenal amounts of work from the team of volunteers, with the support we have had from Cornwall Council and the parish council.

In terms of headline areas the NDP is set to cover,

  • for Housing,
    • settlement boundaries & a
    • Primary Residence Policy and an
    • associated Design Guide & Design Codes.
  • for Environment & Heritage, our initial public surveys and public meetings showed consistent strong support to protect these:
    • is the landscape and environment that is the main reason people wish to live and work here.
    • so the hundreds of hours of Local Landscape Character Assessments (LLCA), and other work has identified much of the environment & heritage assets the parish has, so as to give them greater protection.
  • for BETI (Business, Employment, Transport & Infrastructure) as we have Kevin and Phil from that group here, I’ll hand over to them.

A30 Chiverton to Carland Cross roadworks

As the works on upgrading the A30 single carriageway between Chiverton Cross and Carland Cross roundabouts has become more obvious more in the community are asking about this.

It will have an impact on most who live +/or work in Perranzabuloe.

The Highways England website address for the latest, plus historic documents is at https://highwaysengland.co.uk/our-work/south-west/a30-chiverton-to-carland-cross/

The route overview is there, or direct link to the PDF is:

https://highwaysengland.citizenspace.com/he/a30-chiverton-to-carland-cross-improvement-scheme/results/a30-chiverton-to-carland-cross-preferred-route-map.pdf

There are also more detailed maps for specific sections:

Steering Group Zoom Meeting – 12th January 2021 – AGENDA

1.    Attendance and Apologies

2.    Approval of Issues raised at the Zoom meeting on 12th Dec. 2020

3.    Matters arising

4.    Reports Timings and Action Plans from Focus Groups

Housing

  • Outstanding Issues

BETI

  • Design Code – the need, the appointment of consultants and funding
  • Maps
  • Discussion with Stuart Todd as to what he needs to get the draft done. His shopping list and therefore our to do list.
  • Vision statement.
  • Other issues

Environment & Heritage

  • Appointment of Lucy Wilson-Richards of Tirwell

5.    Stuart Todd Associates

  • Any Issues

6.    Report back from meetings and contacts with external parties

7.    Procedure for procurement of services and incurring expenditure

8.    Dates of future meetings

Focus Group Meeting Tuesday 12th January 2021

Attendance and apologies

A meeting of Focus Group heads was held virtually on Zoom on Tuesday 12th January 2021 by Rory, Roger, William, Philip Moore, Philip Henwood, Peter Gaisford, Jo Penticost and Kevin. Sam Boston and Andrew Bowen apologised for not attending.

Prior to the formal meeting, Jo Penticost of Perranzabuloe Parish Council gave a presentation on the need for automobile electric charging points in the Parish.

Approval of Issues raised at the Zoom Meeting held on 10tth December 2020

Approved unanimously

Reports, Timing and Action Plans from Focus Groups

Housing

Roger confirmed that his portion of the NDP was finalised except for about 2 days’ work, before it could be sent in its final form to Stuart Todd.

BETI

The Design Guide will be developed on behalf of the Parish by AECOM Architectural Consultants with funding from the Localities Office within the Department of Communities & Local Government (DCLG). The Design Guide will be a standalone document that defines the preferred styles, approach, appearance and materials for use in future residential and commercial developments within the Parish.

The Design Guide and associated Design Codes can be seen as an Annex linked directly to the Neighbourhood Development Plan for Perranzabuloe and will be referenced as such with the final NDP document. This will provide a reference framework for future developments in the Parish for both developers and subsequently for planners officiating over planning decisions. Design and Design Guides are likely to play a significant role in future development decisions according to recently published new guidelines from the Government. The Design Guide should be developed and published within the same time frame as the NDP final draft.

It was recognised within the NDP Steering Group that we did not have the specialist skills and knowledge to develop design guides ourselves, and we needed to get professional expertise and know how to undertake the process.   We therefore sought funding from DCLG to commission this important piece of work.

The Design Guide will also include recommendations for making enhancements and redesign of the appearance and structuring of the main commercial areas’ of Perranporth village. However, a full Masterplan exercise of Perranporth is beyond the scope of the funding secured from DCLG.  I is expected that this work  will be completed by mid-April

It is recommended that subsequent to the NDP, the Parish Council should look to fund a separate full Masterplan exercise as a follow-on to the Design Guide. AECOM would be the obvious choice to undertake this important follow-on work.

The time scale for by AECOM Architectural Consultants to deliver the Design Guide, which will strengthen the ND,P ties in with other Steering Group work being completed for the end of April. As the Design Guide is almost entirely document referenced by the main body of the NDP it will not cause a delay to the project timeline.

Information is still required from Simon Jeffries (EA), and Dave Watkins (CC), concerning Flooding & Coastal Management

Kevin is exploring the potential for business units around the new A30 corridor, as well as determining (as far as possible) the Perranporth to St Agnes cycle route.

The potential of Cligger for increased development is being investigated.

Environment and Heritage

Through advice gained from Sarah Furley and Kath Stratham of Cornwall Council, Louise Wilson-Richards or Tirwell Landscape Consultancy (Truro) has been appointed to complete the work originally undertaken by Christine Ashby-Zwozdiak, for an agreed fee of £2100 plus VAT. Rory and William will be discussing this with Lucy on a Zoom call on 14th

Stuart Todd

  • No issues.

Report Back from meetings and contacts with external parties.

  • No issues.

Any Other Business

  • Roger has produced a programme, indicating completion by the end of 2021/early 2022
  • Philip Henwood has offered to take high definition photographs of the area
  • All information will be transferred from ‘Drop Box’ to ‘Google Drive’ .

Post meeting note

  • Post the meeting Rory, the chairperson, reflected that in this meeting he failed to keep to this meeting structured, as set out towards the end of 2020, so that each group only gets involved with the progress of other groups, unless asked, once they have first completed all the work for their own particular group.

Date of Nest Meeting

  • Early February, subject to ‘Doodle Poll’

Focus Group Meeting Monday 7th December 2020

Attendance and apologies

A meeting of Focus Group heads was held virtually on Zoom on Monday 7th December 2020   by Rory, Roger, William, Philip and Kevin. Michael Callam apologised for not attending.

Approval of Issues raised at the Zoom Meeting held on 10th November

  • William obtained Technical Assistance from ‘Localities’/AECOM for producing the Design guide
  • Roger has completed his draft settlement boundary maps and is discussing these with Sarah Furley (CC).
  • Initial comments have been received from David Watkins (CC) and Simon Jefferies (EA) regarding policies on the Coastal Management Plan.

Reports, Timing and Action Plans from Focus Groups

Housing

  • Roger showed on screen the draft settlement boundary maps. On the advice of Sarah Furley, the open land immediately south of Ramouth Way should be included with the SB. Consideration had been given to the means of excluding this area, given its visual significance when viewed from the main part of the Village.
  • The possibility of including the open area south of Ramouth Way as a Local Green Space is being considered.
  • Roger still needs to complete the policies on PRP/Green Wedge. He has.  been continuing work with Stuart Wallace, with the Open Space survey of Goonhavern, with input from Ken Yeo and Steve Arthur.

BETI

  • Kevin will require several maps for which he requires to use the service of ‘Parish on the line’ offered by the Ordinance Survey at a cost of £290 plus VAT. This expenditure was approved.
  • Kevin will continue discussions with Dave Watkins (CC) regarding the Coastal Management policies.
  • Kevin believes that there is evidence for the need of areas for employment, being retail and commercial as well as seasonal.
  • AECOM (a free service through Localities) is assisting Kevin in the production of a design guide.

Environment and Heritage

  • William is to contact Sarah Furley and Kath Statham both of Cornwall Council regarding professional help to take on Christine’s brief, including the finalisation of the Local Landscape Character Assessment.

Stuart Todd

  • No issues.

Report Back from meetings and contacts with external parties.

  • No issues.

Any Other Business

  • Roger has produced a programme, indicating completion by the end of 2021

Date of Nest Meeting

  • Early January subject to ‘Doodle Poll’
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