These are personal notes, written in November 2018, by Roger Keyes, head of the Perranzabuloe NDP Housing Group on the question.
I don’t accept the simplistic conclusion that simply because Cornwall Council approved the housing application in Crantock in June 2018, then this means that NDPs are valueless. From my perspective, the case supports the view that NDPs can have some value, even while they don’t fulfil the high expectations of what they could achieve, expectations promote by some proponents of NDPs.
The Crantock application was decided by the Central Planning Committee meeting held in St Austell on June 11th, a meeting that I attended. For a relatively small development of 22 houses, the application was for an extension of a larger site already with permission, through which access would be gained. This additional site extends in toward the village rather than out into open countryside and lies outside of the ‘Settlement Boundary’ as defined in the NDP. As I heard it, a key justification given by planning officers for recommending approval of the application was their view that one of three existing planning permissions for new housing in Crantock, known I believe as Parsons Green, had stalled and its implementation was now unlikely or at least uncertain. This would, they argued, create a short-fall in the supply of houses needed to cater for those on the HomeChoice Register for Crantock. So they recommended approval. After heated debate, the committee voted to approve it by 8 votes to 7.
(By the way, it wouldn’t surprise me if Crantock Parish think that they may have a case for judicial review since, at that time, the planning application for Parsons Green was still valid (it wouldn’t go on to expire until October 2018) and the fact that they believed it to be stalled was not ‘material.’ If this were to be the grounds for going to judicial review, it would underline the significance of this issue.)
So, what influence did the NDP have?
It was clear from the discussion that significant weight was being given to the contents of the NDP. In the background was the fact that the Committee had deferred the application from February until after the referendum in May 2018. Materially, the ‘Rural exception site’ outside of the ‘Settlement Boundary’ provisions of the NDP resulted in the developers having to increase the Affordable Housing provision from 30% of the houses on the site originally proposed, to 50% in the version approved eventually.
Are there any lessons for Perranzabuloe?
In this case, Crantock had already fulfilled the allocation of houses in the Cornwall Local Plan (just as Perranzabuloe has), yet still the planning policy context dictated that if there is outstanding local need for Affordable Housing (AH), then applications for market-led developments will be given approval so that additional AH will be forthcoming. In Crantock, the issue was has or hasn’t the ‘local need’ been accommodated. In Perranzabuloe, the numbers on the HomeChoice Register are so much greater than the numbers of AH houses coming forward that such applications are likely to be approved, unless other considerations dictate otherwise. This is the stance outlined the introduction to our Perranzabuloe NDP Housing group.
In early November of 2018, we are sending out a leaflet to let as many people as possible, who work or live in the parish, about the Neighbourhood Development Plan (NDP).
The leaflet is also being put in cafe’s, shops, pubs etc.
Apologies were received from Janine Branch, Phil Moore & Andrew Bown. Eight people, including 7 from the Steering Group attended. (Listed in Appendix 1).
2. Approval of Minutes of Meeting dated dated 22nd April 2018
Proposed by Rory Jenkins (RJ), seconded by Roger Kayes and approved unanimously.
3. Matters arising
It was proposed by KC, seconded by RK that RJ set up the new NDP hotline for contacting the NDP by the general public. Its number will be 01872 463572.
Linda Boylen has requested to become actively involved with the SG. This was welcomed by the SG. Similarly, she is to become a member of the Housing Focus Group.
4. Communications update
Details of timings for the Flyer and of public meetings were confirmed. These are as follows: _
Design Completed mid October
Printing and Distribution Completed 10th November
Public Meetings: _
Goonhavern Tuesday 20th November
Perranporth Wednesday 21st November
Blackwater (Chiverton Arms) Tuesday 27th November
The remainder of the meeting was an analysis of the draft flyer as produced by Jeff Muir (Design Consultant responsible for producing the flyer and poster).
5. Reports from Focus Groups
None – see item 4.
6 Project planning
No discussion.
7 Financial matters
None arising.
8 Any other business
It was suggested that the NDP is represented at the Christmas Market. WR has booked a space with the organisers
9. Items for next meeting
The Flyer and public meetings.
9 Date of next meeting and closure
The next meeting will be decided in line with the publication of the Flyer as well as the scheduled public meetings.
The meeting finished at 9.45pm.
Appendix 1 – List of Attendees
Michael Callan (PPC Representative)
Steering Group
Chris Ashby-Zwozdiak
Kevin Havil
Rory Jenkins
Roger Kayes
Linda Boylen
Karen Colam
William Rogers
Apologies were received from Janine Branch, Phil Moore & Andrew Bown. Eight people, including 7 from the Steering Group attended. (Listed in Appendix 1).
2 Approval of Minutes of Meeting dated 22nd April 2018
Proposed by Rory Jenkins (RJ), seconded by Roger Kayes and approved unanimously.
3 Matters arising
It was proposed by KC, seconded by RK that RJ set up the new NDP hotline for contacting the NDP by the general public. Its number will be 01872 463572.
Communications
update
Details of timings for the Flyer and of public meetings were confirmed. These are as follows: _
Design Completed mid October
Printing and Distribution Completed 10th November
Public Meetings: _
Goonhavern Tuesday 20th November
Perranporth Wednesday 21st November
Blackwater (Chiverton Arms) Tuesday 27th November
Linda Boylen has requested to become a member of the Steering Group (SG) This was unanimously welcomed and accepted by the existing members of the SG. Similarly, she is to become a member of the Housing Focus Group.
The remainder of the meeting was an analysis of the draft flyer as produced by Jeff Muir (Design Consultant responsible for producing the flyer and poster).
5 Reports from Focus Groups
None – see item 4
6 Project planning
No discussion.
7 Financial matters
None arising.
8 Any other business
It was suggested that the NDP is represented at the Christmas Market. WR has booked a space with the organisers
Items for next meeting
The Flyer and public meetings.
9 Date of next meeting and closure
The next meeting will be decided in line with the publication of the Flyer as well as the scheduled public meetings.
Apologies received from Phil Moore & Karen Colam,. Ten people attended including seven members of the Steering Group (listed in Appendix 1).
RJ explained the rationale of the proposed NDP for the new attendees
2. Approval of Minutes of Meeting dated 22nd April 2018
Proposed by Rory Jenkins (RJ), seconded by Kevin Havill and approved unanimously.
3. Matters arising
RJ is to set up the new NDP hotline for contacting the NDP by the general public.
Linda Boylam has requested to become actively involved with the SG. This was welcomed by the SG.
4. Communications update
Nick Joy has resigned his post as Communications Chairman. Will Rogers is at present continuing the work started by him. A ‘changeover’ meeting was held between Nick and Will on Monday 17th September.
The first flyer is expected to have its design significantly completed by Mid October, such that it can be approved by the Steering Group meeting on Tuesday 16th October.
It has been agreed to secure the services of Jeff Muir as professional designer to assist in the design, and production of the flyer.
The flyer will be distributed by early November
Public meetings will be held in Perranporth, Goonhavern, and the Blackwater area during the later part of November.
A budget of £4,000 for the flyer was approved by the SG, ie significantly more than the costing originally estimated earlier. Costing breakdowns together with a provisional task list, are included in Appendix 2.
5. Reports from Focus Groups
BETI (Business, Employment Transport & Infrastructure)
The last BETI meeting was held on Wednesday 23rd May. Kevin Havill’s report forms Appendix 3 of these minutes.
Environment & Heritage
No meeting has been held since 22nd May- hence no report has been made.
Housing
RK reported that in early June he had attended a meeting with Sarah Furley and Imogen Day of Cornwall Council’s NDP team at one of their quarterly surgeries. Among the various issues discussed, he raised the issue of whether we can get advice from Development Control Officers in our area about the potential value of policies that we would like to develop. From Cornwall Council’s perspective it will be fine if we approach Glen Lowe who deals with a large number of applications in this area.
RK also briefly reviewed his perspective of the ongoing controversy in Crantock, following the approval given in early June to a specific housing development. The PC interprets this decision as contrary to the NDP that had passed at referendum in May and it is currently crowd-funding a judicial review of this decision. While we don’t know the grounds for the review, one of the issues is whether the need for Affordable Housing has already been addressed by existing planning permissions within the parish (which would mean that there is little reason for approving the application). Dimensions of this are: one of the sites approved looks unlikely to come forward, leaving a shortfall: the NDP aims to cover the period to 2030, and more people are likely to come forward onto the Home Choice Register (housing list) during the next few years. RK expressed his intention to pursue the issue of phasing of development over the plan period.
There followed discussion of the implications for this line of thinking for our parish: the requirement that new housing developments are permitted to provide further Affordable Homes for those on the Home Choice Register, with a preference for this parish.
CA-Z queried whether or not the use of SUDS for storm water drainage should be included within the NDP.
6. Project planning
This was dealt with in ‘Matters arising’.
7. Financial matters
None arising.
8. Any other business
It was suggested that the NDP is represented at the Christmas Market.
9. Items for next meeting
The Flyer
10. Date of next meeting and closure
The next meeting will be on Tuesday the 16th October in the Parish Council offices in Perranporth.
No Apologies received. Fifteen people attended including twelve members of the Steering Group (listed in Appendix 1).
2 Approval of Minutes of Meeting dated 22nd April 2018
Proposed by Rory Jenkins (RJ), seconded by Will Rogers (WR), and approved unanimously.
3 Matters arising
William Rogers (WR) reported on progress on the preparation of the project plan. Certain members have had sight of the full spreadsheet, that was considered to be too detailed. WR will produce a summary spreadsheet (some 8-10 rows long) and present it at the next SG meeting.
WR also reported that he has requested to withdraw the application for funding from the Co-op, since it was not possible at this stage to demonstrate a watertight financial arrangement (given that no financial officer is available in the Parish Council (PCC). The Coop accepted our withdrawal, and invited us to reapply at a later stage when the next tranche for grants became available. Action-WR
The application for Community Grant funding submission has not yet been prepared, since no firm costs have been determined. There is in the order of £9000 available subject to detailed estimates. At present the Parish Council has earmarked up to £15,000 for the NP. It was asked whether the Community Grant can be applied for retrospectively. WR will investigate.
It has been suggested by the present PPC that we could have our own bank account and cheque book, actually accounting to them. However this will be up to the new Council (elections due end May) to agree to this procedure. Karen Colam will request that an item be inserted onto the next PPC meeting to discuss this. Action-KC
Roger Kayes (RK) has prepared the copy for the housing section for the forthcoming flier, and submitted these to NJ.
Michael Callan & Karen Collam have agreed to be co-opted onto the SG.
KC is to contact Cornwall Chamber of Commerce regarding the provision of a list of names and addresses of businesses in the parish. Action-KC
Discussion continued regarding the planning permission for the Oyster Bay development. RK will investigate the grounds upon which 365 days per year of residence can be granted for holiday homes. Action RK
Following the question at the previous meeting regarding the advertising of holiday homes with 365 days per year residence, that seemed to make them dwellings, RK asked whether Michael Callan could clarify the situation. MC pointed out that these adverts concerned the recent application by the Oyster Bay company for a new site to the north of Goonhavern, heading out toward the A30 where there is a wind turbine and that this site will allow for 365 days per year occupancy. This will not be classified as housing and there will be no affordable housing provision. Simon Jefferies suggested this was because mobile home-type developments involve only change of use of land, not development as in the construction of buildings. The BETI focus group claim them as businesses but haven’t done any work on this as yet.
A meeting was held with South West Water, primarily with the PPC. However the NDP was represented.
Rory summarised his perspective that SWW can cope with foul drainage from new developments, but they cannot cope with the ingress of storm water run off as well as the foul water. If quantities of storm water could be diverted away from the sewerage, it could free up capacity for new developments. Points of interest to the NDP were the Llanelli Memorandum of Understandingwhere a new developer was obliged to provide sufficient space in the sewerage by restricting a determinable amount of storm flow from the system to free up space for the new foul drainage. It is possible that a similar provision could be included in the Perranzabuloe Neighbourhood Plan.
SWW will look at the ingress of storm water into the pumping systems as well as ways of alleviating this. Storm water control is managed by the water authorities, local authorities, Environment Agency and DEFRA.
Flooding at Hendrena and Bolenna will be examined by SWW. SWW will also examine the mechanisms used to advise the community upon river spillages in the winter months. Road drainage can be alleviated by regrading around manhole covers and road cross-falls to avoid flooding.
WR will contact SWW in some 6 months time. Action-WR
Major expense from Water Authorities needs to be included in the Management Plans and the 5 year funding requests (presently PR19). We would need to get the work included in the PR24 (2024) funding request. Action RJ/KH
KH reported that a national list of business addresses in ‘Access’ format is available from The Cornwall Property Valuation Office. RJ can arrange for these to be transposed into Excel or equivalent format. Names of businesses however will not be available. Action-RJ/KH
4 Communications update
Details of options of designing, printing and distributing the flyer were presented by NJ and discussed (included in Appendix 2 to these minutes).
It was agreed that the distribution of Flyers should be delayed until September/October when the holiday period has passed. Action-NJ
It was agreed to employ Jeff Muir to design and supervise the printing of the flyers. This is based upon previous experience with other NDPs in Cornwall. An estimated sum of £4,000 to allow for contingencies etc, should be allocated for the total cost of the first ‘mail shot” contingencies, poster campaign and public meetings. Action-NJ
5 Reports from Focus Groups
BETI (Business, Employment Transport & Infrastructure)
The next BETI meeting has been scheduled for Wednesday 23rd May- i.e. one day after this meeting. Hence there is no BETI information to be included in these minutes.
The BETI group will be headed by Philip Moore in KH’s temporary absence overseas.
Environment & Heritage
Chris Ashby-Zwozdiak chaired a meeting on 2nd May. Minutes are included in Appendix 3.
Housing
Roger Kayes raised the issue of Community Infrastructure Levy (CIL) funds and that in the future, substantial funds could become available to the parish from this source, when the regulations are introduced in Cornwall (probably at the end of 2018). A parish that has a NDP would receive 25% of the levy of qualifying developments, mainly housing in Perranzabuloe, and this could be in the region of £10,000 per dwelling. A parish with no NDP would receive 10% less. RK has foreseen a role for the NDP process in surveying the parishioners as to their priorities for spending this money, but Michael Callan rejected this idea – it will be the PCC that decides how this money is spent.
RK summarised the housing completion data for the parish (albeit provisional) prior to the publication, probably in August provided by CC, showing the large number of housing completions in the last two years. This data is reproduced here in Appendix 4.
RK and Will Rogers reported on their perceptions during their visit to the St Agnes exhibition of the pre-submission version of their NDP, as well as the enthusiasm and inspiring ideas they came away with. It was recommended that members read the report, available at http://stagnesndp.org/wp-content/uploads/2018/04/St-Agnes-NDP-v4-Pre-submission-version-23-4-18.pdf. (This link will be posted on the Perranplan website).
6 Project planning
This was dealt with in ‘Matters arising’.
7 Financial matters
None arising.
8 NDP Hotline
A hot line for contact will be set up. RJ is to investigate the use of a bespoke mobile that can be managed by anybody in the steering group. An ‘0345’ number will be assigned to this. Action-RJ
9 GDPR
RJ assured the Meeting that under the terms of our Privacy Policy on the NDP website, it is in order to hold information solely for the progressing of the NDP. People not wishing their information to be held should advise accordingly.
8 Any other business
Christine ZA is due to send out the Wildlife map to the SG. She intends to undertake the Landscape Character Assessment in the autumn.
RK reported that he had taken some photos specifically for the website and passed these on to RJ, and encouraged others to do so. In the context of St Agnes’s use of aerial photographs in their publicity material, he wondered if we should approach the person who took their shots of the five main villages in the parish, to get us similar resources. RJ advised care in paying for that, given legal complexities. Others referred to the drone photos used in the Perranporth Community Facebook page, and that perhaps we should use those.
10 Items for next meeting
Discussion of the Flyer
11 Date of next meeting and closure
The next meeting will be on Wednesday the 13th June in the Parish Council offices in Perranporth.
The meeting finished at 9.45pm.
Appendix 1 – List of Attendees
Steering Group:
Chris Ashby-Zwozdiak
Karen Colam
Susan Dutson
Kevin Havill
Rory Jenkins
Nick Joy
Roger Kayes
Janine Branch
Phil Moore
Michael Callan
William Rogers
Andrew Bown
Others:
Simon Jeffrey
Angela Maynard
Maxine Young
Appendix 2 Communications update 22nd May 2018
Initial Flyer:
Meeting of FG leaders and Environmental members
Decisions:
A3 not A4 (Cost rise from £200 to £400),
Decided the FG information on the flyer would not get the Public’s attention. Another approach has been discussed and needs to be drafted, then offered to a Graphic Designer.
Space needs to be given for address and Freepost return.
Printer ‘can’ print addresses directly to the flyer from spreadsheet
Freepost is worth the cost
Delivery method ‘Should’ be the Post Office
Flyer goes out as part of a promotion campaign (posters, meetings around the parish, etc)
Timing is very important – Get it right!
Pay a Graphic Designer if it means getting it right
Next Communications actions:
Develop the flyer and get to Graphic designer.
Provide WR with list of items to purchase for consultations
Website
Statement: The website is looking great. Well Done Rory & Team.
Put SW Water meeting notes to website. Under all FG tags
NDP Hotline
a form of communication for people without internet
Proposed using a spare mobile phone with a PAYG SIM card for the NDP
It could be used just as an answering message service. Will Rogers has offered his mobile number instead of an NDP number.
KC and RJ said they would look into the cost of 0345 numbers and VOIT(?). These numbers can then be diverted to SG members phones or voice mail messages.
Costs of Flyer, including Postage – see spreadsheet appendix
NJpresented estimations from two printers/Graphic Designers from my working spreadsheet.
We need 3000 flyers for residential and 2000 for business and handouts
Post office costs are stamps for delivery to non-Perranporth wards and Post Office flyer drop to Perranporth (all TR6 0) homes.
This was the most cost effective postage solution that also satisfies the NDP guidelines for later scrutiny.
A Freepost address should be set up for any postal returns.
The Graphic Designer (Jeff Muir) estimated his costs at £500. The SG felt that this was too low and should be doubled to ensure costs are covered.
Prevision should also be made for Posters design and publication.
A budget of £4000 was proposed to be put to the PC.
NJ to liaisewith Jeff Muir and obtain quotations from printers
Community Magazine Printers in Cornwall are a Parish Council magazine printers with a good eco-friendly ethos.
Preferred option is Jeff Muir to design and Community Printing to print
Flyer Print Costs
Company
No. to print
Total Cost
Print A4
Print A3
Arrangement
+Design
+Postage
Freepost
Boscawen (Quote)
2750
£356.80
£256.80
£100.00
£250.00
£1,432.20
£0.38
Boscawen (Quote)
2750
£386.80
£286.80
£100.00
£500.00
£1,432.20
£0.38
Boscawen (Estimate)
5000
£1,121.45
£521.45
£100.00
£500.00
£1,432.20
£0.38
Parish Magazine Printing
3000
£235.00
£195.00
£40.00
N/A
N/A
N/A
Parish Magazine Printing
6000
£430.00
£390.00
£40.00
N/A
N/A
N/A
Parish Magazine Printing
3000
£430.00
£390.00
£40.00
N/A
N/A
N/A
Parish Magazine Printing
5000
£690.00
£650.00
£40.00
N/A
N/A
N/A
Freepost return @ 38p 2nd Class
Postage Costs
1st @ 67p
2nd @ 58p
Maildrop
5%
10%
15%
Perranporth
1886
£1,263.62
£1,093.88
£500.00
£35.83
£71.67
£107.50
Goonhaven
483
£323.61
£280.14
for up to
£9.18
£18.35
£27.53
Penhallow
253
£169.51
£146.74
7000
£4.81
£9.61
£14.42
Rose
237
£158.79
£137.46
Houses
£4.50
£9.01
£13.51
2859
1915.53
1658.22
£54.32
£108.64
£162.96
Freepost set up cost
£116.00
Preferred Option
3000
£2,157.30
£390.00
£40.00
£500.00
£1,064.34
£162.96
Extra for hand-outs
2000
£260.00
£260.00
£2,417.30
Appendix 3 Environment & Heritage update 22nd May 2018
Environment & Heritage Meeting Notes – Wednesday 2ndMay 2018 7.30pm at the Tywarnhayle Inn
Present:
Steve Adams
Chris Ashby-Zwozdiak
Sue Dutson
KevinHavill
Nick Joy
Roger Kayes
Angela Maynard
Chris apologised for having no fixed agenda as such, due to treading water until launch of fliers.
We had a discussion regarding the omission of specific protection for county wildlife sites from the NPPF revisions and the need to respond to the consultation, however, despite this, it was agreed that these areas remain reasonably well protected and it will take several years before any revision is embedded.
We discussed the need to utilise the CWT map, and eventually theLLCA to inform spatial planning for conservation such as linking wildlife corridors.
Discussion ensued regarding the possibility that under the NP certain areas of land could be designated with caveats for development (i.e. having stipulations that key vulnerable sites could only be developed in certain ways).
Discussed the Community orchard scheme in Newquay which is an amazing resource for the community, where the land was gifted to the people of Newquay by the Duchy. Perhaps a similar wealthy land owner could be persuaded to do something similar for Perranzabuloe? Mentioned that we have no allotments within the Parish and that community schemes such as these could form part of our wish list or could be cited as suitable development for certain areas of vulnerable land within the parish.
We all had a good look at the CWT maps and more detailed analysis is available should we require it.
Chris asked about obtaining the designation status for the grading of agricultural land.Roger said he would help with this.
Brief discussion on the formation of settlement boundaries and the criteria we would use to do so, but was agreed that it was too early in the process without having completed the LLCA to formulate any policies on this.
Discussions then turned to Communications (see Nick’s notes)
Meeting concluded at around 9.30
Appendix 4 Monitoring data for housing to end March 2018
Note the data for 2017-2018 are provisional at this stage (that is, they may alter by <10).
Perry Hobbs – Head of Strategic Investment Planning Richard Behan – Flood Risk Manager
Ian McFerlane – Customer Services and Network Manager
Perranzabuloe Parish Council
(PC) Councillor Steve Arthur Councillor Karen Colam
Councillor William Rogers
Perranzabuloe Neighbourhood Plan (NDP)
Rory Jenkins
Kevin Havill
Background:
The meeting had been arranged by William Rogers as a chance for both the PC and NDP understand more about the issues facing SWW to deliver its responsibilities for waste water collection and treatment. Whether the current infrastructure is sufficient, what improvements are necessary and whether there is capacity to collect and treat more particularly if there is to be more residential development in the parish.
All parties were aware of problems including flooding of Thywanhale Square and overloading of the pumping station on Station Road.
The PC and NDP explained that clean sea and stream water all year round is vital for safety and amenity of visitors and all year round residents alike. The local economy is largely built on tourism with the beach and water sport as the central theme. Many residents have chosen the area because of the landscape and lifestyle. Awareness to environmental issues is growing illustrated by the popular designation of the Perranporth as a plastic free zone.
Responsibilities:
SWW explained that responsibilities for the flooding management collection of foul and surface water are split between:
Environment Agency – Sea and rivers
Cornwall Council (highways) – Highways
SWW – Sewers, surface water from hardstanding within the curtilage of properties
Defra – A government regularity authority with responsibilities to monitor water and sea water quality including The Bathing Water Directive
System:
Perranporth – Surface Water and sewerage drains to the pumping station on Station Road from where it is pumped to Droskyn, then to a treatment works at Cligga and with a discharge of treated water into the sea.
Goonhavern – Has its own treatment works and the treated water discharge goes into streams.
The historic network was built in the anticipation that rain water would dilute effluent before it being run into the sea. The Clean Sweep policy introduced 18 years ago has been built on the basis that raw waste should not enter the rivers or sea but be treated first.
Problems arise primarily because water enters the SWW system from surface run off such as highways (which could be discharged into streams and rivers – for example Station Road) and from historic mine shafts and addits (for example Thywanhale Square). These extraordinary loads stretch the pumping station in Perranporth beyond its capacity and can cause outflows of untreated effluent. SWW has permits for a limited number of Combined Sewage Outflows (CSOs) at designated points and has obligations to both report incidents to the Environment Agency and monitor water quality on a continuous basis.
For new development it is now theoretically required that surface water does not flow offsite into the sewerage system thereby reducing the volumes pumped to treatment works. The historic network remains though and Cornwall Council did not take the opportunity to rectify local problems on Station Road from highway run off when the Environment Agency undertook flood management works a few years ago. In terms of new developments, these often manage to present a case that allows them to not deal with surface water onsite, but discharge it into the existing system.
Specific problems around Bolenna Park and Hendrawna Lane were discussed and SWW will investigate further.
The tankering of waste from Station Road to Droskyn over the recent winter had been as a response to the broken main between the two locations on St Georges Hill. This main has now been repaired.
Planning Process
SWW explained that are not a statutory consultee in the planning process. They are consulted but their views can be overruled. The grant of planning permission gives property owns the right to connect and SWW are obliged to provide service irrespective of whether their infrastructure is adequate.
All the respective agencies hold duty of care responsibilities and issues arising from the historic networks along the North Coast are well known. A long term Drainage and Waste Water Plan is being compiled and to cover a future 25 year period, however, this plan won’t be ready until 2022.
The PC and NDP expressed the view that a large, probably majority, proportion of residents would like to prevent further development because of inadequacies in the current infrastructure. SWW responded that in their experience using capacity problems to halt development rarely works in the long term. However they were keen to promote that the NDP include policies to tackle all drainage issues with future development targets to be linked to completed improvements.
In short the Perranporth pumping and treatment works could support future development IF there was proper separation of surface run off from household waste as could Goonhavern to a lessor extent but which benefits from an easier topography.
An example of a multi authority agreement known as Memorandum of Understanding (MOU) for Llanelli was discussed. Under this agreement developers are required to make provision for the removal of storm water from the system before new foul water is introduced. This model could be on a 1:1 or possibly a 2:1 ratio basis.
Funding for improvements works could come from the following sources:
Central Government – Flooding and Coastal Defence Projects Community Infrastructure Levy – Cornwall Council
Highways – Cornwall Council
Next Steps
SWW water to provide more information of the Llanelli MOU and to investigate further problems at Bolenna and Hendrawna
SWW to revert on why the spill alert system only works during the bathing season and not year round.
PC to discuss
NDP to develop draft policies for community feedback
Chris apologised for having no fixed agenda as such, due to treading water until launch of fliers.
We had a discussion regarding the omission of specific protection for county wildlife sites from the NPPF revisions and the need to respond to the consultation, however, despite this, it was agreed that these areas remain reasonably well protected and it will take several years before any revision is embedded.
We discussed the need to utilise the CWT map, and eventually theLLCA to inform spatial planning for conservation such as linking wildlife corridors.
Discussion ensued regarding the possibility that under the NP certain areas of land could be designated with caveats for development (i.e. having stipulations that key vulnerable sites could only be developed in certain ways).
Discussed the Community orchard scheme in Newquay which is an amazing resource for the community, where the land was gifted to the people of Newquay by the Duchy. Perhaps a similar wealthy land owner could be persuaded to do something similar for Perranzabuloe? Mentioned that we have no allotments within the Parish and that community schemes such as these could form part of our wish list or could be cited as suitable development for certain areas of vulnerable land within the parish.
We all had a good look at the CWT maps and more detailed analysis is available should we require it.
Chris asked about obtaining the designation status for the grading of agricultural land.Roger said he would help with this.
Brief discussion on the formation of settlement boundaries and the criteria we would use to do so, but was agreed that it was too early in the process without having completed the LLCA to formulate any policies on this.
Discussions then turned to Communications (see Nick’s notes)
No Apologies received. Fifteen people attended including twelve members of the Steering Group (listed in Appendix 1).
2 Approval of Minutes of Meeting dated 22nd April 2018
Proposed by Rory Jenkins (RJ), seconded by Will Rogers (WR), and approved unanimously.
3 Matters arising
William Rogers (WR) reported on progress on the preparation of the project plan. Certain members have had sight of the full spreadsheet, that was considered to be too detailed. WR will produce a summary spreadsheet (some 8-10 rows long) and present at the next SG meeting.
WR also reported that he has requested to withdraw the application for funding from the Co-op, since it was not possible at this stage to demonstrate a watertight financial arrangement (given that no financial officer is available in the Parish Council (PCC)). The Coop accepted our withdrawal, and invited us to reapply at a later stage when the next tranche for grants became available.
The application for Community Grant funding submission has not yet been prepared, since no firm costs have been determined. There is in the order of £9000 available subject to detailed estimates. At present the Parish Council has earmarked up to £15,000 for the NP. It was asked whether the Community Grant can be applied for retrospectively. WR will investigate.
It has been suggested by the present PPC that we could have our own bank account and cheque book, actually accounting to them. However this will be up to the new Council (elections due end May) to agree to this procedure. Karen Colam will request that an item be inserted onto the next PPC meeting to discuss this.
Roger Kayes (RK) has prepared the copy for the housing section for the forthcoming flier, and submitted these to NJ.
Michael Callan & Karen Collam have agreed to be co-opted onto the SG.
KC is to contact Cornwall Chamber of Commerce regarding the provision of a list of names and addresses of businesses in the parish.
Discussion continued regarding the planning permission for Oyster Bay development. RK will investigate the grounds upon which 365 days per year of residence can be granted for holiday homes.
Following the question at the previous meeting regarding the advertising of holiday homes with 365 days per year residence, that seemed to make them dwellings, RK asked whether Michael Callan could clarify the situation. MC pointed out that these adverts concerned the recent application by the Oyster Bay company for a new site to the north of Goonhavern, heading out toward the A30 where there is a wind turbine and that this site will allow for 365 days per year occupancy. This will not be classified as housing and there will be no affordable housing provision. Simon Jefferies suggested this was because mobile home-type developments involve only change of use of land, not development as in the construction of buildings. The BETI focus group claim them as businesses but haven’t done any work on this yet.)
A meeting was held with South West Water, primarily with the PPC. However the NDP was represented.
Rory summarised his perspective that SWW can cope with foul drainage from new developments, but they cannot cope with the ingress of storm water run off as well as the foul water. If quantities of storm water could be diverted away from the sewerage, it could free up capacity for new developments. Points of interest to the NDP were the Llanelli Memorandum of Understanding where a new developer was obliged to provide sufficient space in the sewerage by restricting a determinable amount of storm flow from the system to free up space for the new foul drainage. It is possible that a similar provision could e included in the Perranzabuloe Neighbourhood Plan.
SWW will look at the ingress of Storm water into the pumping systems as well as ways of alleviating this. Storm water control is managed by the water authorities, local authorities, Environment Agency and DEFRA.
Flooding at Hendrena and Bolenna will be examined by SWW. SWW will also examine the mechanisms used to advise the community upon river spillages in the winter months. Road drainage can be alleviated by regarding around manhole covers and road cross-falls to avoid flooding of covers.
WR will contact SWW in some 6 months time.
Major expense from Water Authorities needs to be included in the Management Plans and the 5 year funding requests (presently PR19). We would need to get the work included in the PR24 (2024) funding request.
KH reported that a national list of business addresses in ‘Access’ format is available from The Cornwall Property Valuation Office. RJ can arrange for these to be transposed into Excel or equivalent format. Names of businesses however will not be available
Communications update
Details of options of designing, printing and distributing the flyer were presented by NJ and discussed (included in Appendix 2 to these minutes).
It was agreed that the distribution of Flyers should be delayed until September/October when the holiday period has passed.
It was agreed to employ Jeff Muir to design and supervise the printing of the flyers. This is based upon previous experience with other NDPs in Cornwall. An estimated sum of £4000 to allow for contingencies etc, should be allocated for the total cost of the first ‘mail shot” contingencies, poster campaign and public meetings.
5 Reports from Focus Groups
BETI (Business, Employment Transport & Infrastructure)
The next BETI meeting has been scheduled for Wednesday 23rd May- i.e. one day after this meeting. Hence there is no BETI information to be included in these minutes.
The BETI group will be headed by Philip Moore in KH’s temporary absence overseas.
Environment & Heritage
Chris Ashby-Zwozdiak chaired a meeting on 2nd May. Minutes are included in Appendix 3
Housing
Roger Kayes raised the issue of Community Infrastructure Levy (CIL) funds and that in the future, substantial funds could become available to the parish from this source, when the regulations are introduced in Cornwall (probably at the end of 2018). A parish that has a NDP would receive 25% of the levy of qualifying developments, mainly housing in Perranzabuloe, and this could be in the region of £10,000 per dwelling. A parish with no NDP would receive 10% less. RK has foreseen a role for the NDP process in surveying the parishioners as to their priorities for spending this money, but Michael Callan rejected this idea – it will be the PCC that decides how this money is spent.
RK summarised the housing completion data for the parish (albeit provisional prior to the publication, probably in August) provided by CC, showing the large number of housing completions in the last two years. The data are reproduced here in Appendix 4.
RK and Will Rogers reported on their perceptions during their visit to the St Agnes exhibition of the pre-submission version of their NDP, well as the enthusiasm and inspiring ideas they came away with. It was recommended that members read the report, available at http://stagnesndp.org/wp-content/uploads/2018/04/St-Agnes-NDP-v4-Pre-submission-version-23-4-18.pdf. (This link will be posted on the Perranplan website).
6 Project planning
This was dealt with in ‘Matters arising’.
7 Financial matters
None arising.
8 NDP Hotline
A hot line for contact will be set up. RJ is to investigate the use of a bespoke mobile that can be managed by anybody in the steering group. An ‘0345’ number will be assigned to this.
9 GDPR
RJ assured the Meeting that under the terms of our Privacy Policy on the NDP website, it is in order to hold information solely for the progressing of the NDP. People not wishing their information to be held should advise accordingly.
8 Any other business
it was suggested that all members of the SG should read the draft St Agnes NDP, as an example of a succinct document that in some ways we might emanate.
Christine ZA is due to send out the Wildlife map to the SG. She intends to undertake the Landscape Character Assessment in the autumn.
RK reported that he had taken some photos specifically for the website and passed these on to RJ, and encouraged others to do so. In the context of St Agnes’s use of aerial photographs in their publicity material, he wondered if we should approach the person who took their shots of the five main villages in the parish, to get us similar resources. RJ advised care in paying for that, given legal complexities. Others referred to the drone photos used in the Perranporth Community Facebook page, and that perhaps we should use those.
Items for next meeting
Discussion of the Flyer
9 Date of next meeting and closure
The next meeting will be on Wednesday the 13th June in the Parish Council offices in Perranporth.
The meeting finished at 9.45pm.
Perranzabuloe Neighbourhood Plan
Appendix 1 – List of Attendees
Steering Group:
Chris Ashby-Zwozdiak
Karen Colam
Susan Dutson
Kevin Havill
Rory Jenkins
Nick Joy
Roger Kayes
Janine Branch
Phil Moore
Michael Callan
William Rogers
Andrew Bown
Others:
Simon Jeffrey
Angela Maynard
Maxine Young
Appendix 2 Communications update 22ndrd May 2018
Initial Flyer:
Meeting of FG leaders and Environmental members
Decisions:
A3 not A4 (Cost rise from £200 to £400),
Decided the FG information on the flyer would not get the Public’s attention. Another approach has been discussed and needs to be drafted, then offered to a Graphic Designer.
Space needs to be given for address and Freepost return.
Printer ‘can’ print addresses directly to the flyer from spreadsheet
Freepost is worth the cost
Delivery method ‘Should’ be the Post Office
Flyer goes out as part of a promotion campaign (posters, meetings around the parish, etc)
Timing is very important – Get it right!
Pay a Graphic Designer if it means getting it right
Next Communications actions:
Develop the flyer and get to Graphic designer.
Provide WR with list of items to purchase for consultations
Website
Statement: The website is looking great. Well Done Rory & Team.
Put SW Water meeting notes to website. Under all FG tags
NDP Hotline
a form of communication for people without internet
Proposed using a spare mobile phone with a PAYG SIM card for the NDP
It could be used just as an answering message service. Will Rogers has offered his mobile number instead of an NDP number.
KC and RJ said they would look into the cost of 0345 numbers and VOIT(?). These numbers can then be diverted to SG members phones or voice mail messages.
Costs of Flyer, including Postage – see spreadsheet appendix
NJ presented estimations from two printers/Graphic Designers from my working spreadsheet.
We need 3000 flyers for residential and 2000 for business and handouts
Post office costs are stamps for delivery to non-Perranporth wards and Post Office flyer drop to Perranporth (all TR6 0) homes.
This was the most cost effective postage solution that also satisfies the NDP guidelines for later scrutiny.
A Freepost address should be set up for any postal returns.
The Graphic Designer (Jeff Muir) estimated his costs at £500. The SG felt that this was too low and should be doubled to ensure costs are covered.
Prevision should also be made for Posters design and publication.
A budget of £4000 was proposed to be put to the PC.
NJ to liaise with Jeff Muir and obtain quotations from printers
Community Magazine Printers in Cornwall are a Parish Council magazine printers with a good eco-friendly ethos.
Preferred option is Jeff Muir to design and Community Printing to print
Fllyer Print Costs
Company
No. to print
Total Cost
Print A4
Print A3
Arrangement
+Design
+Postage
Freepost
Boscawen (Quote)
2750
£356.80
£256.80
£100.00
£250.00
£1,432.20
£0.38
Boscawen (Quote)
2750
£386.80
£286.80
£100.00
£500.00
£1,432.20
£0.38
Boscawen (Estimate)
5000
£1,121.45
£521.45
£100.00
£500.00
£1,432.20
£0.38
Parish Magazine Printing
3000
£235.00
£195.00
£40.00
N/A
N/A
N/A
Parish Magazine Printing
6000
£430.00
£390.00
£40.00
N/A
N/A
N/A
Parish Magazine Printing
3000
£430.00
£390.00
£40.00
N/A
N/A
N/A
Parish Magazine Printing
5000
£690.00
£650.00
£40.00
N/A
N/A
N/A
Freepost return @ 38p 2nd Class
Postage Costs
1st @ 67p
2nd @ 58p
Maildrop
5%
10%
15%
Perranporth
1886
£1,263.62
£1,093.88
£500.00
£35.83
£71.67
£107.50
Goonhaven
483
£323.61
£280.14
for up to
£9.18
£18.35
£27.53
Penhallow
253
£169.51
£146.74
7000
£4.81
£9.61
£14.42
Rose
237
£158.79
£137.46
Houses
£4.50
£9.01
£13.51
2859
1915.53
1658.22
£54.32
£108.64
£162.96
Freepost set up cost
£116.00
Preferred Option
3000
£2,157.30
£390.00
£40.00
£500.00
£1,064.34
£162.96
Extra for hand-outs
2000
£260.00
£260.00
£2,417.30
Appendix 3 Environment & Heritage update 22nd May 2018
Environment & Heritage Meeting Notes – Wednesday 2nd May 2018 7.30pm at the Tywarnhayle Inn
Present:
Steve Adams
Chris Ashby-Zwozdiak
Sue Dutson
Kevin Havill
Nick Joy
Roger Kayes
Angela Maynard
Chris apologised for having no fixed agenda as such, due to treading water until launch of fliers.
We had a discussion regarding the omission of specific protection for county wildlife sites from the NPPF revisions and the need to respond to the consultation, however, despite this, it was agreed that these areas remain reasonably well protected and it will take several years before any revision is embedded.
We discussed the need to utilise the CWT map, and eventually the LLCA to inform spatial planning for conservation such as linking wildlife corridors.
Discussion ensued regarding the possibility that under the NP certain areas of land could be designated with caveats for development (i.e. having stipulations that key vulnerable sites could only be developed in certain ways).
Discussed the Community orchard scheme in Newquay which is an amazing resource for the community, where the land was gifted to the people of Newquay by the Duchy. Perhaps a similar wealthy land owner could be persuaded to do something similar for Perranzabuloe? Mentioned that we have no allotments within the Parish and that community schemes such as these could form part of our wish list or could be cited as suitable development for certain areas of vulnerable land within the parish.
We all had a good look at the CWT maps and more detailed analysis is available should we require it.
Chris asked about obtaining the designation status for the grading of agricultural land. Roger said he would help with this.
Brief discussion on the formation of settlement boundaries and the criteria we would use to do so, but was agreed that it was too early in the process without having completed the LLCA to formulate any policies on this.
Discussions then turned to Communications (see Nick’s notes)
Meeting concluded at around 9.30
Appendix 4 Monitoring data for housing to end March 2018
Note the data for 2017-2018 are provisional at this stage (that is, they may alter by <10).
Kevin Havill (Chair), Philip Moore (VC), Roger Kayes, Karen Colam (PC), William Rogers (PC)
Apologies: Mike Callan (CC Consultant), Andrew Bown, Simon Jefferies, Jackie Byatt, Richard Mocke, Tanya Mocke
Resumé of BETI group progress so far:
1. meeting had been to decide what BETI included
2. meeting had developed vision and tested concepts
3. meeting had been an extraordinary participation in the A30 Carland Cross to Chiverton Cross public meeting
4. meeting had been to decide how issues affecting BETI interests should be communicated
Minutes of the previous meeting on 28th March 2018
Approved and the following comments made:
To obtain further co-operation from the County Council for the potential diversion of the A3075 around Goonhavern we will need to work with other parishes in the Community Network Area. Michael Callan to invite councillor Adrian Harvey and the CC Cabinet Member to a meeting
Agreement to Andrew Bown’s suggestion that we should seek to sponsor a cycle link / footpath to Gonhavern from Perranporth that could continue towards Truro. Sustran where discussed as a possible source for sponsorship.
Jeremy Edwards Cornwall Council to be invited to a forthcoming meeting via Mike Callan
Communication
Communications email circulation lists to be improved to ensure everyone involved receives the information they should (KH to follow up with NJ and other group leads).
Text to be finalised for the BETI content in the NDP Information Flyer
Need to debate the working methods of the groups
BETI content drafted by Kevin Havill and then edited by the group members.
Post meeting : The BETI content was finalised and final version circulated by Kevin Havill to all the BETI members and SG members
Post meeting : KH discussed flyer with NJ and agreed that a Professional Graphic Designer needs to be commissioned to produce the Perranzabuloe NDP Information Flyer. This to be confirmed at next SG meeting
Perranporth NDP, BETI – Meeting #5
Aside1: Settlement Boundaries relate to the boundaries of the main conurbations in the Parish
Aside2: Community Network Panel meeting – £50k per year is allocated to each Network Area by Cornwall Council for road safety issues (our Network Area includes 6 Parishes)
Next meeting Wednesday 23rd May 2018 19:00 – 21-00 at the Parish Rooms
