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Attendance and apologies

A meeting of Focus Group heads was held virtually on Zoom on Tuesday 10th November 2020 attended by Rory, Roger, William, and Kevin.  In addition, Philip Henwood, Michael Callum, & Prof Philip Moor attended. Sue Dutson, Christine

A-Z and Sam Boston apologised for not attending.

Approval of Issues raised at the Zoom Meeting held on 23^rd September

These were approved.

Matters arising

• Stuart Todd has sent samples of Policy Statements from successful NDPs for comparison.
• Roger produced some of the settlement boundary maps and hopes to complete the draft by mid-end November 2020.
• Stuart Todd has forwarded samples of the Cornwall design guide.
• William has applied to ‘Localities’ for assistance in producing the Design Guide and Design Code.
• Kevin has forwarded the proposed Coastline Management Policies to David Watkins (CC) and Simon Jefferies (EA) for comments
• Kevin is producing a map of the A30 corridor and is also producing evidence re the demand for industrial units.

Reports, Timing and Action Plans from Focus Groups

Housing

• Roger shared his screen of a map of the draft settlement boundary for Perranporth. In collaboration with Paul Hamblin, a similar map is being produced for Goonhavern and Bolingey.  Roger has sent a draft of his input to Sarah Furley (CC) for comment.  It was agreed that the drafts maps and associated material will be sent for comment to Michael Callan and Adrian Harvey, the two County Councillors covering the parish, as well as to Ken Yeo and Nigel Davis (PPC Planning) for initial input.  The plans are to be circulated to the SG immediately afterward.
• The PRP will apply for the whole of the Parish. William enquired as to whether the PRP can apply to new housing proposals where Planning Permission was granted before the PRP came into force, but construction had not yet started.  This is the case for the Penhale Camp site at Holywell. Roger considered that this wasn’t the case unless perhaps the permission actually lapsed, necessitating an entirely fresh application.  He will consult on an aspect of this and advise.
• Philip Henwood enquired as to whether the Group should consider other Green Spaces besides the wedge of land between Bolingey and Perranporth. There was extensive discussion of the definition of ‘Local Green Spaces’, as in the NPPF, paralleling the discussion at the last meeting.  Reference was made to the document Stuart Todd had forwarded (Example Report for Local Green Space Assessment).

BETI

• Kevin is to pursue the production of Design Codes. William has filled in an application to ‘Localities’ for Technical Assistance.
• Kevin will require to produce some maps and will use the CC facilities for this, as well as access to the OS maps through the Parish Council.
• Kevin advises that in his opinion a Vision Statement will be required, showing what is special to the Parish and needs to be protected.

Environment and Heritage

• Rory will talk to Christine and Susan Dutson in order to formulate a way forward should Christine not be able to continue her assignment. The meeting showed great appreciation for the professional work that she has completed to date.
• It was suggested by Philip that the Lost Church and the Nobel Dynamite factory be given Listed Status,

Stuart Todd

• No issues. Stuart has access to the ‘Drop Box’. The first Draft has been produced and circulated to the FG heads.
• In response to a question from Kevin, Roger offered to prepare something indicating the time required for the remaining stages of the NDP process, and to send to ST for agreement.

Report Back from meetings and contacts with external parties.

• A meeting was held with Douglas Parker of the Development Company – Montbart. He is moving to Cornwall and assessing opportunities for investment. It was a general conversation with no significant discussion.

Any Other Business

• Initial discussions too place regarding the way to provide opportunities for the public to assess the proposed content of the NDP before it goes to CC The possibility of the use of  a Pop Up shop in the main street was suggested.  This will be a subject of the December FG meeting.

Date of Next Meeting

• To be advised, though preferably before Christmas.

1    Attendance and Apologies

Linda Boylen, Sam Boston, Philip Henwood, Andrew Bowen,

2      Approval of Issues raised at the Zoom meeting on 4^th May 2020

The items discussed were related to the meeting, and approved.

3      Matters arising

Linda Boylen’s section has been sent to Stuart Todd and returned with comments.

CAZ has met with Derek Brooks of Goonhavern Old Cornwall Society

4      Questionnaire (Business)

It was considered that the business questionnaire as it stands has produced as much as it can in its present form.  Kevin might wish to revisit this later, but for the present it was agreed to download the information.  Rory will then close the account with Survey Monkey. William will check with Jeff Muir as to whether his account with Survey Monkey can be used still.  (Post Meeting Note  The account originally held with Jeff Muir is no longer available)

5      Report regarding Stuart Todd Associates

It is hoped to return the corrected questionnaires to Stuart Todd during July.

6      Reports and Action Plans from Focus Groups including Contact with Stuart Todd

• Housing – Including PRP & Disability Access

Roger hopes to complete the corrections to his housing  section by the end of June.

It was agreed unanimously that the PRP shall encompass the whole of Perranzabuloe.

• BETI

Kevin has completed action on Stuart’s comments, and will forward to Stuart in July via the Drop Box. Philp Moore is working with Kevin and will be available when Kevin is in Sweden.

• Environment & Heritage

Kath Statham is working upon the LLCA.  She has completed two surveys and completed the mapping.

9   Report back from meetings and contacts with external parties

7      Any other business

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1 Public Participation

None.

2 Attendance and Apologies

SG members: Phillip Henwood, Kevin Havill, Rory Jenkins (chair), Peter Gaisford, William Rogers, Roger Kayes, Christine Ashby-Zwozdiak.

Sue Dutson, Karen Colan, Sam Boston, Phillip Moore, Andrew Bown, and Michael Callan tendered apologies.

3 Approval of Minutes on Meeting on 7^th March 2020

The minutes were unanimously approved subject to minor editing changes –

William Rogers still needs to contact Janine Branch to determine whether she wishes to remain on the Steering Group (Repeat Minute).

4 Matters Arising & Declaration of Interest

Nothing outstanding to report.

Outstanding Declaration of Interest forms are still required from, Karen Colam, and Janine Branch.

5 Questionnaire (Business)

No report.

6 Reports and action plans from Focus Groups

Housing and Open space (Roger Kayes)

Primary Residence Policy (PRP) will be a policy in the NDP, however there was discussion as to whether this should be applied to the whole of Perranzabuloe or be confined to certain areas.  Should the latter approach be considered, it will be necessary to resample the community.  This can be done by Facebook, emails, the ‘Around Perran’ leaflet etc.  RK wishes to sample some of the new developments in Perranporth to try and ascertain the proportion of ‘Second homes’ in the New Builds.

A green wedge has been identified at Bolingey only

RK is having discussions with the CC Rural Housing enabler (Noreen Jefferies) and will find about the use of affordable housing with small communities in rural areas.

BETI (Kevin Havill)

There was no advance upon Business Questionnaires.  It was decided to keep the Survey Monkey open for another month, and then assess whether any advantage would be gained by continuing (cost in the order of £50 per month).  One of the outcomes of the survey was that only 38% of businesses that provided returns were reliant upon tourism.

KH & RK met with Robert Lacey (CC head of planning) to discuss development of the A30 corridor and as a potential centre for business growth.  It appeared that there has been no thought by CC on this potential opportunity.  KH will however produce some policies to support this.  Areas such as New Road Perranporth, should be designated as business areas. Employment areas will be Red Lined on mapping.

Environment and Heritage (Chris Ashby-Zwozdiak)

CAZ requested guidance to the extent of information and references that would be needed by Stuart Todd. She was advised to forward all the information collated to date, and that he will assess upon its sufficiency and advise accordingly.  The Landscape Character Assessment Plan is being completed by Katharine Statham (Cornwall Council) and can be later in its production.

A local green space survey is required.  This can be achieved with SG members walking their dogs and filling in tick boxes. This will be discussed at the next meeting.

It was agreed that a survey of ‘Views and Vistas’ that need protection would be undertaken on social media.

7 Any other Business

Production of the Documentation and Submissions to Stuart Todd

Extensive discussion took place regarding the detail in the individual focus group submissions. It was suggested that all documents should be available to all members of the Steering Group, and all should be owned by the groups as opposed to the individual author.  It is aimed to send all copy to Stuart Todd by the end of March.  It is hoped to have the completed document ready for screening by end June 2020.

All should be on the Dropbox.  All copy should be held here in case we ever lose a member, particularly in the case of the Corona virus. Extensive discussion took place regarding the detail in the individual focus group submissions.

Cornwall Council will need 12 weeks for a screening consultation, and the earliest that the document can be issued will be end September.

WR will find the availability of Stuart Todd.  Paul Weston who is equally revered works with Stuart, and might be asked by Stuart to assist.  There was a general feeling within the meeting that the work should not be farmed out to another person.

Stuart Todd produced an updated budget in the order of £9,100 plus VAT. This was accepted.  WR was authorised to request that he proceed with the work, with the proviso that if the cost exceeded this figure, it would require to be ratified by the SG

Mapping

Imogen Day (CC) can organise mapping (at a cost) for the Group.  KH need maps and can either buy from Ordinance Survey or use the PC, which holds a licence.  It also has an A3 printer.   OGIS mapping is also available.  RK will advise.

Meeting with Origin 3

Origin 3 is working with Tregothnan estates, as the Project Managers and Planners for future development.  They had meeting with some of the SG.  The meeting was very general.  Tregothnan wishes to upkeep their existing letting housing stock, hence are selling off land for housing. Originally Tregothnan employed an agent between owner and Developer.  They will not now be following this approach and will cut out the ‘middleman’.

Origin 3 has subsequently written to the NDP requesting knowledge of the programme for its production.

Weight of NDP prior to the referendum

It was suggested that a NDP can carries some weight when it is has been submitted to CC, but this is not guaranteed.

8 Dates of future meetings in 2020

The date of the next SG meeting will be advised.  RJ will send out a Doodle Poll in due course to set the date.

Perranporth Neighbourhood Development Plan Steering Group Meeting
Friday 07^th February 2020

Minutes

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1 Public Participation

None.

2 Attendance and Apologies

SG members: Linda Boylen, Philip Henwood , Kevin Havill, Rory Jenkins (chair), William Rogers, Roger Kayes, Phil Moore & Andrew Bown

Chris Ashby-Zwozdiak, Sue Dutson, and Michael Callan tendered apologies.

Adrian Harvey (County Councillor for Goonhavern) attended.

3 Approval of Minutes on Meeting on 7^th January 2019

The minutes were unanimously approved subject to minor editing changes –

William Rogers still has to contact Janine Branch to determine whether she wishes to remain on the Steering Group (Repeat Minute)

4 Matters Arising & Declaration of Interest

Nothing outstanding to report

Outstanding Declaration of Interest forms are still required from, Karen Colam, and Janine Branch

5  Questionnaire (Business)

No report

6 Reports and action plans from Focus Groups

Housing and Open space (Roger Kayes)

Roger reported that he had had a further email exchange with Noreen Jefferies, Cornwall Council’s Rural Housing Enabler, regarding her interest in coming along to the SG to talk about what CC has to offer to rural communities wishing to undertake small-scale housing projects to provide housing for local needs.  Rory asked whether she might be able to suggest a specific NDP policy in this regard, possibly aimed at encouraging local groups in the more rural southerly parts of the parish to come forward to promote such projects, depending of course on planning considerations.  Roger agreed to ask her about this.  The feeling of the meeting was that otherwise, this was probably something that the SG wouldn’t pursue at this juncture.

Preparation of settlement boundaries had been delayed by the illness of Michael Callan but would get underway shortly, at least in Goonhavern.

BETI (Kevin Havill)

No report

Environment and Heritage (Chris Ashby-Zwozdiak)

No report

7 Any other Business

7.1 Meeting with Stuart Todd Associates to appoint a Policy Writing Expert practice

William had previously contacted Stuart Todd Associates- a firm of repute and known to the Clerk, who specialises in compiling the Neighbourhood Development Plans, with involvement in more than 40 to date at various levels including several in Cornwall. He has produced a price in the order of £10,000 (inc VAT which can be passed on) to compile our document.  This will be subject to variation when he is more aware of the extent of work involved, in compiling all in the same style and format.  The offer was accepted in principle, however, if the price is within 10% of this value, he can be formally employed to undertake the work. If more, it will need to be reconsidered by the Steering Group.

It is hoped that policies from the Focus Groups can be drafted by the end of the month.  RJ will set up a discreet Dropbox for all submissions and correspondence.  The number of policies expected to date are:-

Roger Kayes (Housing)             – 3

Linda Boylan (Housing)           –  4

Kevin Havil (BETI)                   – 40

Chris Ashby-Zwozdiak (E&H)  – 10

RK enquired about the budget.

WR commented that to date the Group had spent in the order of £16,000, less a grant of £7,500, giving net spend of around £8,500.  This figure is significantly less than the Council’s precepted figure of £15,000.  The PC has earmarked £20,000 for the 2020-2021 precept

RJ is pursuing the possibility of linking the provision of Passive Housing with the PRP.

Post meeting Note:  WR informed the PC at their meeting on 10^th February who ratified this decision,

 7.2 Meeting with Cornwall Council and the EA  to discuss Flooding issues

The Focus group leads, RK, WR, Dave Watkins, Flood & Coastal Strategic Resilience Lead Cornwall Council, together with Simon Jeffries & Justin Ridgewell from the EA.

The main thrust of the Meeting was to discuss the implications of the Shoreline Management Plan for Perranporth, in terms of coastal erosion and flooding.

The following points were discussed.

• Coastal erosion can be expected along the strip of land adjacent to the beach
• With a 1:200 storm, in excess of 70 houses are presently at risk of flooding.
• Residential buildings should be designed to survive a 1:100 year storm event, with commercial buildings surviving a 1:30 year event.
• It might be prudent to consider allowing the beach car park to return to dunes in the distant future, as opposed to the car park as at present and hard sea defences.
• The EA and Cornwall Council will assist in the writing of the policies directing at flooding
• The EA have GIS files for mapping of the erosion zones that they will make available to the NDP.

7.3 Additional issues

A meeting is to be arranged with Noreen Jefferies to discuss the promotion of rural housing needs, the possibility of a Community Land Trust and identification of specific land

The meeting with Jeremy Content either with Robert Lacey, or on his own still needs to take place specifically to consider land issues and development near to the A30.

8 Dates of future meetings in 2020

The Next SG meeting will be Tuesday 10^th March 2020.

POST MEETING NOTE

Date of next SG meeting rescheduled to Thursday 12^th March

Perranzabuloe Parish Offices, Ponsmere Valley, Perranporth

1 Public Participation

None.

2 Attendance and Apologies

SG members: Chris Ashby-Zwozdiak, Linda Boylen, Sue Dutson, Philip Henwood (late), Kevin Havill, Rory Jenkins (chair), Roger Kayes, William Rogers, Michael Callan, Phil Moore.

Keith Everest (member of public).

There has still been no reply from Andy Kent.

William Rogers will contact both Karen Colam and Janine Branch to determine whether they wish to remain on the Steering Group.

3 Approval of Minutes on Meeting on 14^th November 2019

The minutes were unanimously approved subject to minor editing changes – approved by Rory Jenkins, seconded by William Rogers.

4 Matters Arising & Declaration of Interest

Nothing outstanding to report

Outstanding Declaration of interest forms are still required from Sam Boston, Peter Gaisford, Karen Colam, and Janine Branch.

Rory will email the form again to the members who have not responded.

5  Questionnaire (Business)

Approximately 550 questionnaires were sent.  To date 91 have been returned.  It was agreed to keep the survey open until the end of January 2020, in the hope of receiving more replies.

6 Reports and action plans from Focus Groups

Housing and Open space (Roger Kayes)

Roger reported on the meeting of the Housing Focus Group held on the 2nd December. The 7 people who attended engaged in active discussion on the issue of affordable housing, led by Linda Boylen. One member volunteered to help Roger with the process of preparing settlement boundaries. Considerable interest was expressed in preparing a design policy for any new large housing developments that might be given permission.

Roger reported the he had had a discussion with Jeremy Content, leader of the planning manager’s team for this area, although he hasn’t received a response to the list of questions submitted.  In response to Jeremy’s offer to come and speak to the Parish Council or the Steering Group, Roger agreed to invite him to talk to the SG, with the initial suggestion of January 7th or 8th.

BETI (Kevin Havill)

It was agreed that Kevin Havill and Phil Moore should press ahead and produce a series of draft policies based on the results of the public and business surveys to date.

Progress is being made through discussions with Rick Clayton (Cornwall Council Highways) on the All Saints Bicycle trail understood to start form the COOP in Perranporth.

A meeting was held with Ken Yeo (Community Network).  He had appraised earlier discussions with SWW, and agreed to provide information regarding the De-Trunking of the present A30.

Environment and Heritage (Chris Ashby-Zwozdiak)

E & H met in late November and it was decided that the LLCA process should be handed over to Kath Statham as per previously discussed. Kath will have a look at what we have during January and come back to me with some costs/timeframes.

E & H also started thinking about the open comments within the questionnaire and how the Group can best direct Kath to landscape areas/green open spaces at risk of  being lost between settlements, and also the areas which should be protected. This is currently a work in progress. Another meeting will be arranged in January.

 7 Any other Business

The chair, Rory Jenkins asked the groups to consider what evidence they have to date?
What policies this evidence is likely to support? Issues specifically mentioned were Settlement Boundaries, a Permanent Residence Policy, and the community desire to protect the “Green Wedge” between Perranporth and Bolingey, key views and vistas.

Rory asked what policies are anticipated but not currently backed by evidence?

This was raised so that our 2020 meetings can start to clarify what we believe we can show that the local community wants, and which areas would require more work to determine the community’s views and consequent possible policies. All group heads agreed.

BETI said that their policies look set to focus upon employment opportunities as well as developing the land allocation serviced by the old A30.

8 Dates of future meetings in 2020

The Next SG meeting will be Tuesday 7^th January 2020.  A programme of subsequent meetings throughout 2020 will be proposed.