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2018-03-08 BETI Meeting Notes

Perranporth Neighbourhood Development Plan

BETI Focus Group

Meeting Notes

8thMarch 2018 (Parish Rooms)

Attendees:

Kevin Havill (Chair), Simon Jefferies, Andrew Bown, Jackie Byatt , Karen Colam (PC), Mike Callan (CC Consultant), William Rogers (PC)

Apologies:

Philip Moore

  • The scheduled meeting was postponed to allow the BETI Focus Group join the Extaordinary Meeting of the St Agnes and Perranporth Community Network Panel (CNP) meet with Highways England (H E) to discuss the proposed A30 dualling project between Carland Cross and Chiverton Cross.
  • Ken Yeo chaired the meeting with councillor representatives of the CNP, Cornwall Council (C C), H E and Ove Arup
  • C C officers Guy Thomas (Localisation) and Jeremy Edwards (Highways); H E project leader Josh Hodder and representatives from Ove Arup H E’s their retained consultants presented themselves
  • Josh Hodder gave a brief presentation of the project and timetable. Explained that the consultation period is to close at 12thMarch and the importance of interested parties to register on line or in writing their comments by that cut off date.
  • H E plan to submit a planning application for the project in August 2018 with works planned to start in March 2020 and be fully completed in 2023. The overall budget is £290M
  • The existing A30 will be handed over to Cornwall Council for operation and maintenance.
  • The project includes provision for off site and ‘de-trunking’ works including that enabling access to the highway network for cyclists, walkers and horse riders.
  • The meeting was then opened to the public for Q & A
  • Kevin Havill (K H) on behalf of BETI explained that at the meeting on February 8thwith H E at the Methodists Church Hall, Perranporth two specific project and potential budget considerations had been made to Josh Hodder. Subsequently K H had been directed to liaise with Guy Thomas of Cornwall Council (C C) as they will be the counter party to H E. The same project considerations were addressed to the collective forum:
    • The potential to create a by pass for Goonhavern by utilising what will be the old A30 to take traffic from Camborne towards Newquay and vice versa. Traffic would be directed down Scotland Road and rejoin the A3075 at Cubert Cross. Consideration within the design and an allocation of funds to facilitate these works was requested. H E open to discussion but Jeremy Edwards concerned about pre-study costs of £25000 and likely costs for necessary highway improvements. K H suggested C C should consider making this a project and applying to H E for funds whilst they could.
    • The need for cycle links from Perranporth towards Newquay especially the section between Perranporth and Goonhavern. Jeremy Edwards responsed that the better funding partner likely to be Sustrans and that indeed St Agnes had made a detailed application for a cycle track and bridge at Chiverton Cross. (The implication being that works for the St Agnes project were more advanced and would be prioritised)
  • There followed a number of other questions and comments from the floor.
    • A common discussion point was the request that the junction at Chybucca should be made a full east west interchange as opposed to currently west facing only. Traffic flow figures prepare by Callestick Ice Cream Farm were diametrically different to those calculated by Ove Arup. This linked with the strong request from several membersof he public to redesign this junction. H E invited parties to submit their evidence and arguments and it appeared during the discussion that C C were prepared to reconsider a third corridor into Truro via Allett
  • Post meeting action
  • Once the Public session closed it was agreed amongst BETI members:
    • To garner support for the two Perranzabuloe NDP projects:
      • Feed back on the H E website should be given.
      • Political support be gained by working in conjunction with neighbouring C C councillor Adrian Harvey, who expressed post meeting support.
      • Political support also be gained via representation to the local MP Sarah Newton.
      • Meetings be requested with the C C officers and to be arranged via Guy Thomas.

  • H E online comment text submitted 09-03-18:

 

Response ID ANON-483E-G91K-Z

A30 Chiverton Cross to Carland Cross statutory consultation Submitted on 2018-03-09 15:04:24

6 Are you responding on behalf of an organisation?

Yes

If yes, which organisation?:

Perranzabuloe Parish Neighbourhood Development Plan – Steering Group

7 Do you have an interest in land that the proposals cross?

No

8 Can we make direct contact with you?

Yes

A30 Chiverton to Carland Cross

11 Do you have any comments on our proposals for the Chiverton junction to Chybucca section of the scheme? (A plan of the proposals in Section A can be found in the Consultation Booklet on pages 10-13).

Q11:

12 Do you have any comments on our proposals for the Chybucca junction to Zelah section of the scheme? (A plan of the proposals in Section B can be found in the Consultation Booklet on pages 14-17).

Q12:

On behalf of the Business, Employment, Transport and Infrastructure (BETI) group within the Perranzabuloe Neighbourhood Development Plan group we have the following observations:

– The Cornwall Plan allocates the need for over 25000 sq metres of B1 space in St Agnes and Perranporth CNA. We see limited opportunity to create employment land for industrial or logistical uses within near distance of the Carland Cross and Chiverton Cross intersections. We anticipate that there is more chance of creating employment land near the proposed Chybucca junction. Making a full east/west intersection at Chybucca would enable businesses reliant on heavy and or through traffic to service their needs or customers to locate there. This would also enable businesses inappropriately or poorly located elsewhere within the CNA to relocate to a more advantageous location.

– The existing businesses within short distance of the proposed Chybucca junction call for this junction to include feeder/slip roads from both the east and west. Currently it is planned to only have slip roads serving traffic coming from or to the west. This would also be a benefit for tourist and visitor traffic which is a vital part of the local economy.

– We are also keen to create a network of cycle tracks to compliment the excellent selection of footpaths we have in the locality. We ask, therefore, that consideration be made in the design and budget for the safe and easy passage of cyclists across the existing and proposed A30 trunk roads travelling from the expanding dormitory areas of Perranporth and Goonhavern towards Truro via Callestick/Marazanvose and Zelah.

– We understand that there is a budget for off site projects and those associated with the de-trunking of the existing A30. Moreover that it is a stated intention to encourage and facilitate through specific defined projects routes for cyclists/walkers/equestrian within the existing road network and new routes to complement the existing. We therefore request that design and budget provision be made to assist the creation of tracks suitable for traffic not best suited on narrow and fast lanes such as cyclists, joggers, walkers, riders from Perranporth to Newquay via Goonhavern and Perranporth to Truro via Goonhavern.

13 Do you have any comments on our proposals for the Zelah to Carland Cross junction section of the scheme? (A plan of the proposals in Section C can be found in the Consultation Booklet on pages 18-21).

Q13:

See answer to Q16

Preliminary environmental information

14 Do you have any comments on the Preliminary Environmental Information Report?

Q14:

No

Mitigation

15 Do you have any comments on the mitigation that we are proposing, or any other suggestions for mitigation?

Q15:

No

The existing A30

16 Do you have any comments on what will happen to the existing A30 after the new A30 is built? (Please note: although we won’t be doing these things as part of the new A30, we will pass any comments on to Cornwall Council).

Q16:

On behalf of the Business, Employment, Transport and Infrastructure (BETI) group within the Perranzabuloe Neighbourhood Development Plan group we have the following observations:

– With the creation of the new A30 there will we understand be an expected 70% reduction of traffic on the existing A30. This would create an opportunity to use what will be then a rather over specified road to reroute traffic from Chiverton Cross towards Newquay that currently passes through Goonhavern. This would require use of a road known locally as Scotland Road and which would require some improvement work including a bridge or improvement to the existing bridge over a dismantled railway track.

The benefits would be:
- Reduced travel time from Chiverton to Newquay
- A significantly safer traffic route including the existing intersections along the A3075
- The opportunity to create traffic calming in Goonhavern
- The reduction in pollution within residential areas
- The opportunity to create a safer traffic intersection at Cubert Cross
We request that the design work for the current A30 proposals anticipate and accommodate this altered local traffic network. Also that funds for the necessary pre studies, design and implementation works be allocated.

– We understand that there is a budget for off site projects and those associated with the de-trunking of the existing A30. Moreover that it is a stated intention to encourage and facilitate through specific defined projects routes for cyclists/walkers/equestrian within the existing road network and new routes to complement the existing. We therefore request that design and budget provision be made to assist the creation of tracks suitable for traffic not best suited on narrow and fast lanes such as cyclists, joggers, walkers, riders from Perranporth to Newquay via Goonhavern and Perranporth to Truro via Goonhavern.

Construction

17 Do you have anything you think we will need to consider as we develop our construction plans further?

Q17:

That traffic management will enable the free flow of traffic for through traffic road users during construction to prevent endless traffic jams. Also that attention is paid to the safety of users of the small road network because of the increase in traffic seeking to avoid construction hold ups.

18 Do you have any other comments on our proposals for the A30 Chiverton to Carland Cross scheme?

Q18:

No

19 How did you hear about this consultation? (Please choose all that apply)

Media articles, Leaflet through the post, Email, Word of mouth

Other (please specify)::

2018-03-28 Environment and Heritage Meeting Notes

Environment and Heritage Meeting

Meeting Notes

Wednesday 28thMarch 2018

7.30 pm at the Tywarnhayle Inn

Present: Chris Ashby-Zwozdiak, Sue Dutson, Roger Kayes, Angela Maynard

Chris and Roger fed back to the group the information discussed at the first Communications meeting with focus group leaders on 13thMarch.

Chris was keen to develop a focus group statement to explain what it is that we are aiming to achieve for publication on the first flyer due out in April or May. Much discussion ensued, and ideas/a statement will be circulated to the focus group for further scrutiny. It is imperative that a request is made for volunteers to come forward to help with the LCA within this first communication exercise.

Ideas were then floated for suitable questions to appear on the first release flyer in order to attempt to capture at least some data at this early stage. Again, these possible questions will be circulated to the focus group for further scrutiny.

A more general discussion then took place regarding what we want to achieve, what we might be able to achieve and what is likely to happen next. Concerns were expressed regarding existing planning applications at a number of locations within the Parish. Chris reported that she has approached the Goonhavern Show Committee to request a space in the marquee as an awareness and outreach opportunity for the NDP in Goonhavern (early July).

It was also mentioned that feedback/dialogue with the relevant statutory consultees (charities and NGO’s) was probably due soon.

Roger argued strongly that it would be preferable, especially given the limited resources available, if the E&H group focussed on gathering information that is most likely to be useful when it comes to deciding on policy and projects to pursue. He reported that one of the key issues in the housing area will be the definition of settlement boundaries, and he talked about his interest in carrying out a settlement edge assessment, to provide an objective basis for defining the boundaries.  Chris pointed out that that would be Stage 2 of the Local Landscape Character Assessment, as shown in Cornwall Council’s document ‘Assessing a Cornish Sense of Place: LLCA as part of a NDP.  Angela and Roger wondered whether it might be a good idea to focus resources in the first instance around the two main villages in the parish, carrying out this more detailed stage 2 there, given that the parish is very large and, particularly in the southern reaches way from the new A30, not subject to major threat.

Next Meeting arranged for Wednesday 2ndMay at the Tye – 7.30pm

Meeting concluded at 9.25pm

 

2018-03-13 Communications Meeting Notes

Perranzabuloe Neighbourhood Development Plan

Communications Meeting Notes

13 March 2018

  • Location: Parish Council offices 7pm
  • Attendees: Nick Joy, Will Rogers, Chris Ashby-Zwozdiak, Roger Kayes, Kevin Havill
  • Equipment (and Est. cost) list for future public engagement in 2018:
    • £200 Display Boards. Fold up and bag type.
    • £1000 Flyers
    • £1000 Distribution
    • £? Graphic Design
    • £? Printed Material (A2 for the display boards)
    • £? Map
    • £? Suggestion Boxes and Slips
    • £? NDP Business (type) cards
    • £? Equipment Hire
  • Initial Public Engagement Flyer Discussion
    • The purpose of the ‘Initial Flyer’ is to inform the Parish residents of the formation of the NDP.
    • It was decided that the best method to ‘Ensure’ all households received the information was to use the only reliable delivery source, the Post Office. NJ to cost.
    • The flyer would gather information from the residents, including contact information so that they can be kept informed of our progress. Other information may also be gathered as proof to the CC that all residents received the information.
    • This information may be gathered by them dropping the Flyer to ‘Drop Boxes’ in the villages, Freepost, or Online using something like ‘Survey Monkey’. NJ to cost Freepost. WR to obtain all household addresses from the CC.
    • The flyer would also invite people to participate in the Focus Groups or otherwise be involved in the NDP Process.
    • The format of the flyer was discussed along with reviews of the St Agnes flyers for inspiration.
    • Since we have already formed Focus Groups, it was decided that a page could be given to each Focus Group to explain who they are and what they hope to achieve.
    • The Focus Group Leaders were to submit to NJ an initial idea for their page. CAZ, RK, KH
    • The Communications page will take the front page and will just be a welcoming introduction page.
    • Further discussions will be required to hone the flyer and to then engage a Graphic designer to package it.
    • Cost for printing and packaging the flyer need to be obtained. NJ

2018-04-23 Steering Group Meeting Agenda

Monday 23rd April 2018 7pm
Perranzabuloe Parish Offices

Proposed Agenda

  1. Attendance and Apologies
  2. Approval of Minutes of Meeting on 7th March 2018
  3. Matters arising
  4. Communication update
  5. Reports from Focus Groups
  6. Project Planning
  7. Financial Matters
  8. Any other Business
  9. Items for next meeting
  10. Date of meetings in May & June 2018

There will be a BETI Focus Group meeting at 18h00 also in the Parish Offices proceeding the Steering Group meeting. All are welcome to attend this and the Steering Group Meeting.

2018-03-07 Steering Group Meeting Minutes

Perranzabuloe Neighbourhood Development Plan
Steering Group Meeting – 7th March 2018

Minutes

Attendance and Apologies

The Chairman, Rory Jenkins welcomed everybody to the meeting. The list of attendees is appended to these minutes. Two new members of the public (Alfred Marcus & Gary Crossley) came to the meeting.

Apologies were received from Philip Moore.
Jack Clark has resigned from the Steering Group.

Approval of Minutes of Meeting dated 8th February 2018

Proposed by Roger Kayes, seconded by Nick Joy and carried unanimously by the meeting.

Matters arising from meeting dated 8th February 2018

No Issues

Communications (Nick Joy)

New Logo acceptance.

Proposed by RJ, seconded by KH that the new logo would be used, with the strap line ‘Improving our Parish for All’ added. This was carried unanimously by the meeting.

Communications Strategy

The first draft of the Communications Strategy Document had been circulated. It was agreed that this is the first draft, and as such is a Working document. It will develop as the project proceeds. . A flow chart will be added. The timings in the document are generic.. Will Rogers is producing a project plan. This will need approving. The Communications strategy indicative timings may be amended to reflect the main timing plan.

Communications Emails

Email forwards or Imap email accounts where required are being set by RJ in the form of firstname@perranplan.com. He will confirm when all emails are in place.

Website

RJ to develop as soon as possible.
RJ will meet up with NJ over site structure and other aspects.

Next Communications actions:

NJ outlined his immediate action as follows: –

  • Talk to publishers – posters/flyers etc
  • Begin working on the first public engagement flyer with FGs
  • Call a meeting of the FG leaders to formulate a content
  • Review the logistics of distribution
    • Mail shot/Hand delivery/Combination of the two
    • Returns freepost address & Drop off points in strategic points in the community.

Estimated Communications Timings

It is expected that the 1st Engagement flyer will be distributed during April/May depending on assistance that is available.

Consultations will proceed involving everyone throughout 2018, especially the Focus groups

The main Community Survey will be programmed to be actioned during Jan/Feb 2019
It is essential to represent the NDP at all possible events throughout the Parish. Suggested events included Garden Shows, Christmas Market, Carnival etc.. The use of a bus belonging to one of the PC members may be available for use by the group.
Groups were asked to email their meeting write-ups to RJ and NJ so that these can be added to the Website

Reports from Focus Groups

Housing (Roger Kayes)

Roger Kayes apologized that he has not yet produced the discussion document prior to holding the Housing Focus Group’s first meeting. It is his intention to prepare a document outlining the possibilities in the housing area, as a basis for consulting with the community over what it wishes to see happen. Such opportunities are strongly constrained by rather complex planning regulations and practices – e.g. as seen at work in planning committee decision-making. The plan is to get the document out, by March 17th, for consultation with people more knowledgeable than him, and following that will arrange a meeting with people who have expressed an interest in this area.

There was some discussion about the government changes announced on Monday, 5th March, particularly the government’s approach to increasing housing supply through planning. The meeting discussed the draught revision to the NPPF (National Planning Policy Framework) and associated guidance, and possible implications for the NP. One issue discussed concerned the possibility that in the future it may be important to update the NDP, or parts of it to keep it current, given proposals in the draft revised NPPF.

RK reminded the meeting of the potential for the parish attracting considerable funds in the future from CIL (Community Infrastructure Levy) payments, with the parish eligible for 25% of all such payments that arise within the parish, once it has an approved NDP. It was pointed out that the key role of the neighbourhood plan could be to get the parish’s perspective on which projects it would like these funds to be spent on in the future. If the rates proposed by Cornwall Council for this area do pass unaltered into the CIL framework to be adopted in the autumn of 2018, then for a standard-sized, 100m2 new house, the parish could expect £2,500 funds to be forthcoming.

RK also reported that he is exploring with Cornwall Council the possibility for including a policy in the NP against developing additional major sites in the parish. If this is not a prospect, given the frequent advice that a NDP can’t stop development, then there is little point in raising this as a possibility in our consultation material. He reported the suggestion from a planning consultant that this might be possible if there were good evidence that this would cause ‘harm’ to the community, such as in terms of foul drainage and school places. These was discussion as to whether such issues might best be addressed through phasing provisions in any plan.

BETI (Business, Employment Transport & Infrastructure) (Kevin Havill)

The principal activity reported was the meeting with Highways England on the 8th February when they held a public consultation day event at Perranporth Memorial Hall concerning the proposed new section of the A30 to be constructed between Carland Cross and Chiverton Cross.

Philip Moore and Kevin Havill represented the BETI group and meet with the Highways England project managers and retained consultants Arup.

The existing section of the A30 between these points is planned to be ‘de–trunked’. There is provision in the project for off site works and Section106 payments to Cornwall Council for specific projects. Highways England want these projects defined very soon as their consultation period ends 12th March.

Rerouting traffic around Goonhavern and creating a cycle track from Perranporth towards Newquay were two specific items discussed in principal. It was agreed that both could potentially be projects able to benefit from the funds to be allocated.

It was agreed that further discussion should include Cornwall Council as they are Highways England’s counter party.

Guy Thomas has arranged an extraordinary Community Network Panel meeting at Perranporth Parish Council offices 18:30 to 20:30, 8th March at which Highways England will present to the Parish Council and take a Q & A session. The BETI group has been invited to attend and this replaces the previously planned meeting.

Environment & Heritage (Chris Ashby-Zwozdiak)

No formal meetings have been held since the last meeting due to adverse weather causing cancellation.

CAZ .is planning to carry out surveys for the Local Landscape Character Assessment simultaneously with the Local Village Characteristic Assessment.

CAZ requested authority to purchase the Wildlife Resource Map from ORKS (price £80 plus VAT) Proposed by RJ, seconded WR carried unanimously.

Financial Issues

A £500 grant has been awarded to the NDP by the Perranporth Garden Charities.

The Co-operative Community Group funding scheme is requesting that organisations may apply for the next tranche of funding due to start from 28th October 2018. Applications need to be made before 22nd April. 2018. WNR will progress this.

Application for Community Grants can only be made when actual future expenditure has been identified. The grant should be spent within 6 months of award. A total of £9,000 is available over the length of the project. It is suggested that some £3,000-£4,000 should aim to be applied for in April 2018.

Any Other Business

It was noted that meetings were recorded to assist in the formation of the minutes. It was proposed by RK, seconded by RJ that the recordings should be deleted after the acceptance of the minutes. This was carried unanimously.

WR should aim to produce a project plan for discussion at the next meeting of the SG

All meetings of SGs and FGs should be posted upon Facebook. (NJ/RJ to action as necessary).

A system for storage of information will be set up. The possibility of incorporating the facilities of the Perranporth Library is to be investigated.

Date of Next Meeting and Closure

The next SG meetings have been scheduled for Monday 23rd April & Tuesday 22nd May. Both will take place at the Parish offices.

The meeting closed at 21h15.


Appendix 1 – 1 List of Attendees

  • Alfred Marcus
  • Andrew Bown
  • Angela Maynard
  • Chris Ashby-Zwozdiak
  • Gary Crossley
  • Jaquie Byatt
  • Karen Colam
  • Kevin Havill
  • Maxime Young
  • Michael Callan
  • Nick Joy
  • Roger Kayes
  • Rory Jenkins
  • Simon Jeffrey
  • Susan Dutson
  • William Rogers

2018-02-08 Steering Group Meeting Minutes

Perranzabuloe Neighbourhood Development Plan
Steering Group Meeting – 8th February 2018

Minutes

1   Address by Kathryn Statham

Prior to the start of the meeting, Kath Statham (Landscape Planning Officer -Cornwall Council) gave a presentation upon ‘Local Landscape Character Assessment and Neighbourhood Planning’. A copy of the slides is attached to these minutes. Kath is prepared to offer help and training (at a cost) from the CC to enable this to be addressed in the Neighbourhood Plan. She also provided high definition large scale maps of the area. The presentation was very well received.

Post the meeting Kathryn sent us:

2          Attendance and Apologies

The Chairman, Rory Jenkins welcomed everybody to the meeting. The list of attendees is appended to these minutes.

Apologies were received from Alison Wright. New observers were Marijka Zwozdiak and Tanya Mock.

3          Approval of Minutes of Meeting dated 9th January 2018

Proposed by Rory Jenkins, seconded by Chris Ashby-Zwozdiak and carried unanimously by the meeting.

4          Matters arising from meeting dated 9th January 2018

William Rogers reported that in order to apply for grants from CC it will be necessary to progress the Neighbourhood Plan to a position that we can assess costs of assets and activities fairly accurately.

WR submitted a request to the Gardens Charities to consider providing a grant in their January 2018 allocation.

Due to the departure of Jenny Bowden, it has been necessary to appoint a new Vice Chairman. Kevin Havill offered himself for this position. There were no other nominations, or objection to Kevin. Hence he was appointed by the Steering Group.

Nick Joy’s temporary position of Communications Officer was endorsed unanimously to become a permanent position.

4a       New Issue – Report on Meeting between RJ, WR and Guy Thomas of CC

Given the progress that Cornwall Council has accepted that Perranzabuloe has ‘Designated Area Status’ for a NDP, that we should have a Steering Group and Focus Groups, it seemed appropriate to have an update with Guy Thomas. He will be one of our primary contacts in Cornwall Council for the duration of the project.

Rory (NDP Chairperson) and William (NDP Secretary) met Guy at the Cornwall Council offices in Truro.

 

Prior to the meeting, Rory wrote up the following notes that were pre-circulated by Willaim. A quick summary of these were given at the meeting.

From having been involved with many NDP’s around Cornwall Guy had the following advice:

1. Spread the load. If the project is taken on by too small a group, it can lead to it stalling or collapsing.

2. St Agnes have stood out for their level of on-going information to their community. Their almost monthly updates to the community is yielding dividends with them typically getting around 20% respondent rates to their consultations. This is apparently high.

3. Don’t attempt community consultation in the holidays. Spring and Autumn work well.

4. Always keep evidence of all engagement and responses.. Without the final NDP being backed by evidence of being the wishes of the community it won’t get accepted by CC

5. If we feel we might need external experts, ask Guy and his team first. They might have the skills we need, for free or cheaper than elsewhere. Or they might know where to get the best skills at the best price.

6. Imogen Day in his team is their expert on policy. So not only can she help with what we can and can’t influence, she will also be there to help write up the NDP so that it fits with existing planning policy.

Progressing this, Guy suggested the following 2018 time scale.

Feb / March
Engage with the community to say that work has started on a NDP. Explain what this is. Say we want everybody’s views, input, help etc.  Give contact details. (Website, Facebook, email list, notice boards). Say that from the initial group and meetings, which we hope will grow as more learn about it, It was suggested by RJ that we should identify items that cause the most concern for the Parish, and home in particularly on the top 5 subjects to examine in depth.

the initial TOP 5 issues are ……   .Ask what they think about these. Ask if what issues, if any, they would put instead of any of these issues. Have it so that responses are delivered to drop off points at local shops, pubs etc.

Late April / May
Have the first community engagement meetings. Having these where the community normally meet apparently works well. eg a local pub.
This would involve the first questionnaire to establish top concerns.

June
Attend events throughout the Parish

July & August
Consolidate and analyse the responses.

September
Use the analysed responses to start a second round of questions and engagement.

In relation to the overall plan and next stages, Guy in particular mentioned the  Consultation and Engagement Toolkit and the Project Plan links which are to a PDF and an Excel template: These can be accessed though the following hyperlinks.:-
Project Planning
Project Plan Template (which WR has already started looking at)

 

All events Should be recorded and logged, together with the extent of representation from the public.

5          Reports from Focus Groups

     Housing (Roger Kayes)

Roger Kayes started off by saying that he felt that the Housing Focus Group was adopting a different approach to that of the other focus groups – in particular, because of the constraints and opportunities generated by the planning context within which any neighbourhood plan proposals will have to be developed.

Having held a few meetings with himself (given that he is currently the only member of this Focus Group), he reported that he is preparing half a dozen briefing notes on key dimensions of this planning ‘framework’. It is intended that these briefing notes should help the Steering Group decide the key choices open to the NP process; these being the choices which could be presented to the wider community in the forthcoming consultation.

An example of this is regarding the allocation of new housing sites. The current situation is that the Cornwall Local Plan, itself adopted in November 2016, contains an allocation of 1100 houses for the local ‘Community Network Area’, an area which spans 8 parishes running from St Agnes up to Crantock. According to Cornwall Council’s monitoring, enough houses had been developed or given planning permission from the beginning of the plan period in 2010 to April 2017, to fulfil the target of dwellings to be built before the end of the period, 2030. So our NP does not have to allocate further large sites.

He briefly presented some points around CC’s policy of rural Exception Sites which are required to provide at least 50% of the capacity as ‘affordable housing’, as well as the topic of the Community Infrastructure Levy which has implications for any proposal to include a ‘Permanent Residence Condition’ for new housing developments in the parish.

Karen Collam offered to help with the work of this focus group (and immediately after the end of the meeting, Susan Dutson also volunteered to help).

 

            BETI (Business, Employment Transport & Infrastructure) (Kevin Havill)

The group has met twice since the previous Steering Group Meeting. The BETI focus group consists of seven members plus two parish councillors as participating observers. The group has a broad knowledge base and managed to reach a positive and broad consensus on the points discussed to date.

At the first meeting the group extensively explored the scope of what should be considered under the headings of Business, Employment, Transport and Infrastructure.

Together with these we also considered various potential sources of information and contact groups to support building the evidential base, and to whom we can inform of the Perranzabuloe Neighbourhood Development Plan (NDP) process with the view of gaining participation and feedback.

At the second meeting they followed Council for the Protection of Rural England (CPRE) recommendations to agree a vision statement that was felt to be applicable to BETI areas of interest and which they hoped would be in line with the ambitions of the other groups. The group then specified a reasonably comprehensive number of hard and soft objectives which can be taken to the community as the starting point for discussion and debate.

Meeting Notes were made and circulated. These recorded those present and issues discussed.

The agreed Vision Statement was:

To create an environment for a healthy, vibrant and thriving local economy serving the needs of all year round residents and visitors alike.  Perranzabuloe will seek to attract and retain people and their families who can live, work and enjoy active leisure time in the locality.

Businesses including those within new technologies sectors would be attracted to establish and enlarge due to the provision of new infrastructure, a local labour pool and suitable premises.

            Environment & Heritage (Chris Ashby-Zwozdiak)

Several areas of expertise were identified and all agreed that this is a huge remit. Energy is to be focused into Local Landscape Character Assessment LLCA areas and plans.   The group is awaiting the next steering group meeting to provide clarity on zoning.

The group discussed the NDPs from Newquay, Falmouth, St Ives, Bude, and Crantock. They have looked with particular focus on St Agnes as the sister parish. Of particular interest was the St Agnes Parish Open Space Strategy which has been analysed by CC using the same methodology/criteria as Cornwall Council’s own Open Space Strategy. It was suggested that it would be in the Council’s interest if this NDP completed the Open Space Strategy (OSS) for the whole Parish as they intend eventually to roll it out across the entire Duchy. It was queried as to whether it would be necessary to add further areas though retrospectively. It seemed rather thin on farmland, and hedge/scrubland. Newquay NDP also includes ‘valued landscapes’ and protection of views and vistas.

It was proposed that an Online Recording Kernow & Scilly (ORKS), via the Environmental Records Centre for Cornwall and the Isles of Scilly (ERCCIS) study be conducted for the area. Details of CC’s Environmental Growth Strategy together with the associated Biodiversity were discussed. The Biodiversity Targets document which accompanies will also need to be embedded. Cornwall Wildlife Trust’s ‘wildlife resource map for neighbourhood planning was also examined.

Lizzi Larbalestier and her team on Perranporth’s Plastic Free Coastline Status were congratulated. It was agreed that there are many volunteers involved who may also wish to join the group with this, not to mention expertise associated with knowledge of Sites of Special Scientific Interest/ Areas Outstanding Natural Beauty SSSI/AONB’s, dune management re: planning, flora and fauna etc..

Assistance from Natural England and Historic England was noted and welcomed. The CC Interactive Map/Magic was discussed

The extent of conservation areas within the parish, (perhaps Callestick or Bolingey), need to be investigated further.

It was mentioned that reference to, and investigation of, the Town and Country Planning Act is required in addition to other planning documents. This is in order to maintain conformity and to shape general policies without getting bogged down in detail over area specifics. The AONB Management Plan also applies to far west of the Parish.

Skate Park (Bolenna) difficulties were discussed as part of CC Public Open Space observations. The key observations of the existing provision were that there were low levels (per person) of types 4 (children’s equipped play) and 5 (youth) provision, However to some degree these would be compensated by the considerable beach assets. The level of types 1 (park/amenity) and 2 (natural open space) are higher in Perranporth than in most other towns, BUT the Insight report states that green space and access is low for Perranporth. Further investigation is needed, hence also the requirement for a more comprehensive Parish wide survey in conjunction with wildlife/ORKS mapping/LLCA’s.

The group concluded with a look at language for a possible mission statement for this group or as a whole.

No further meeting date was set, as the FG will meet at next steering group when a clearer picture of evolving LLCA will emerge, and the volunteers to train for the process are identified.

6          Communications

New Logo acceptance.

 

It was agreed that the new logo would be used, and that a strap line should be added. NJ will send suggestions of appropriate strap lines. The SG will decide upon the final wording.

Action NJ/RJ/SG 7 March

            Communications Strategy

NJ will write the NDPs Communication Strategy document. This will define how the group will engage with all parties throughout the process to ensure transparency and inclusion. It will define how communication flows between organisations like Focus Groups to public, etc., how to provide evidence of meetings and consultations, as well as responsibilities. A draft will be sent to SG in by end of February to be approved at next March SG meeting. Focus Group leaders will be asked to approve the draft.

            Emails:

All SG members are to have an email account like nick@perranplan.com

In addition, Officers and focus group leaders may have specific like housing.focus@perranplan.com, business. focus@, Chairman@ etc. .These can be accounts to use or forward to private accounts.

NJ/SG 7 March

 

 

            Estimated Communications Timings

It is expected that the 1st Engagement flyer will be distributed during April/May depending on assistance that is available.

 

Consultations by involving everyone, especially the Focus groups – throughout 2018

The main Community Survey will be programmed to be actioned during Jan/Feb 2019

It is essential to represent the NDP at all possible events throughout the Parish.

Groups were asked to email their meeting write ups to Rory and Nick so that these can be added to the Website

 

7          Financial Issues

An application has been made to the Perranporth Garden Charities for funding.

8         Any Other Business

None

9          Date of Next Meeting and Closure

The next SG meetings have been scheduled for Wednesday 7th March and Monday 23rd April. Both will take place at the Parish offices.

The meeting closed at 21h15.

 

 

 

Perranzabuloe Neighbourhood Plan

 

Appendix 1 – 1 List of Attendees

Jack Clark                                      Karen Colam                            Angela Maynard

Janine Branch                               Chris Ashby-Zwozdiak            William Rogers

Andrew Bone                                Susan Dutson                           Kevin Havill

Rory Jenkins                                  Nick Joy                                    Roger Kayes

Michael Callan                                Marijka Zwozdiak                      Tanya Mocke

Kathryn Statham (CC)

 

 

Appendix 2 – Members of Steering Group as of

8th February 2018

Chris Ashby-Zwozdiak                 Nick Joy                                    Andrew Bown

Andrew Kent                                 Jamine Branch                          Phil Moor

Susan Dutson                                Kevin Havill                               William Rogers

Philip Henwood                              Roger Kayes                             Rory Jenkins

 

 

 

2018-04-23 Steering Group Meetings Agenda

Parish Council Offices 7pm-9pm

All welcome

Proposed Agenda:

  1. Attendance and Apologies
  2. Approval of Minutes of Meeting on 7th March 2018
  3. Matters arising
  4. Communication update
  5. Reports from Focus Groups
  6. Project Planning
  7. Financial Matters
  8. Any other Business
  9. Items for next meeting
  10. Date of meetings in May & June 2018

There will be a BETI Focus Group meeting at 18h00 also in the Parish Offices preceeding the Steering Group meeting.  All are welcome to attend.

2018-03-07 Steering Group Meeting Agenda

Perranzabuloe Neighbourhood Development Plan

Steering Committee Meeting
Wednesday 7th March 20187pm Perranzabuloe Parish Offices

Proposed Agenda:

  1. Attendance and Apologies
  2. Approval of Minutes of Meeting on 8th Feb 2018
  3. Matters arising
  4. Communication update
    • Approval of Logo Strap Line
    • Approval of published Communication Plan
  5. Reports from Focus Groups
  6. Financial Matters
  7. Any other Business
  8. Items for next meeting
  9. Date of meetings in April & May 2018
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